Emergency Planning Officer (XN05)

NHS; Leeds; On-site; GBP 31,000 - 38,000; Part time

Job summary

A major UK hospital trust is seeking a dedicated Resilience Adviser to support emergency preparedness and business continuity. The role includes maintaining plans, coordinating responses to incidents, and delivering training. Essential criteria include a degree and recent experience in a relevant role. This is a part-time, fixed-term position located at St. James’s University Hospital, Leeds, with a salary range of £31,049 to £37,796.

Qualifications

• Ability to communicate concisely and effectively.
• Able to analyse and summarise relevant elements of detailed reports.
• Experience working in a Health Care setting.

Responsibilities

• Maintain and update EP plans and training records.
• Work with departments to ensure preparedness for emergencies.
• Provide support to incident management teams.

Skills

Strong administrative and organisational skills

Proactive approach

Excellent attention to detail

Ability to collaborate in a fast-paced environment

Passion for emergency preparedness and resilience

Education

Degree or equivalent level of experience

Job description

Overview

Are you passionate about keeping people safe and ensuring that vital services continue in times of crisis? We are looking for a dedicated Resilience Adviser to support and strengthen the resilience of Leeds Teaching Hospital Trust. You will be joining the Emergency Preparedness (EP) team who are responsible for ensuring that the Trust complies with the Civil Contingencies Act and the NHS EPRR Framework along with other legislation and guidance.

What you’ll bring

• Strong administrative and organisational skills.
• A proactive approach with excellent attention to detail.
• The ability to collaborate and adapt in a fast-paced environment.
• A passion for emergency preparedness, resilience and response (EPRR) in the NHS.

This is a fantastic opportunity to make a real impact on the health and care systems ability to respond to emergencies and maintain essential services. If you’re ready for a dynamic and rewarding role, we want to hear from you!

Main duties and responsibilities

• Maintain and update EP plans, policies, and training records.
• Work proactively with wards and departments to ensure preparedness for business continuity threats and emergencies.
• Provide support to incident management teams.
• Prepare for planned outages of estates and IT systems and services.
• Facilitate the development and maintenance of departmental business continuity and emergency incident responses, taking the lead as directed for specific areas of the Trust.
• Co-ordinate and collate departmental planning responses to provide a Trust level emergency response plan covering all reasonable foreseeable internal and external incidents (e.g., major incidents, pandemics, adverse weather, site integrity issues).
• Provide feedback on plans and progress towards appropriate levels of preparedness, ensuring response arrangements are based on best available evidence and guidance.
• Support work to risk assess, evaluate and audit levels of emergency preparedness and resilience with reference to statutory requirements, guidance, best practice and lessons learnt from real life incidents and exercises.
• Ensure planning, risk assessment and reviews are carried out in line with internal audit and external assurance and quality standards for emergency preparedness and organisational resilience, to demonstrate that relevant standards are achieved and evidenced.
• Maintain effective information systems to record emergency planning and business continuity data, ensuring accessibility in an incident.
• Develop, design and deliver training on emergency planning and business continuity to staff and managers across the Trust, ensuring courses are updated to reflect policy changes and external guidance; manage costs appropriately.
• Plan and deliver a range of emergency preparedness activities including hazard identification, risk assessments and incidents; ensure these are reviewed and updated on the Trust’s Corporate Risk Register, systems and database.
• Undertake and lead on a range of projects relating to Business Continuity/Emergency Planning.
• Provide knowledge and advice on the theory and practice of emergency incident response and business continuity planning.
• Lead on the development of the Trust’s command and control rooms; ensure equipment, documents and plans are regularly audited and tested.
• Develop and deliver regular tests of the Trust’s emergency call-in procedures.
• Ensure all information on the senior managers on-call laptop is regularly reviewed and updated.

About us

Leeds Teaching Hospitals NHS Trust (LTHT) is a major UK hospital trust providing local care for Leeds, and specialist services for Yorkshire, the Humber, and nationally. The trust operates several major hospitals, including the Leeds General Infirmary and St James’s University Hospital, and is a significant centre for medical research and innovation, working with the University of Leeds. LTHT is committed to high-quality, safe, and patient-centred care, guided by its core values known as 'The Leeds Way'. LTHT is committed to redeploying 'at risk' members of our existing workforce to new roles. All adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If there is a delay in the shortlisting stage, please bear with us and contact the named contact if you have questions.

Details

Date posted: 15 September 2025

Pay scheme: Agenda for change

Band: Band 5

Salary: £31,049 to £37,796 a year

Contract: Fixed term

Duration: 2 years

Working pattern: Part-time, Flexible working

Reference number: C9298-COO-0089

Job locations: St. James’s University Hospital, Beckett Street, Leeds, LS9 7TF

Job responsibilities

• Work with the Head of Resilience and the Resilience Adviser to facilitate the development and maintenance of departmental business continuity and emergency incident responses.
• Coordinate and collate departmental planning responses to provide a Trust level emergency response plan covering all reasonable foreseeable internal and external incidents.
• Provide feedback on plans and progress toward preparedness based on evidence and guidance.
• Support risk assessment, evaluation and audits of emergency preparedness and resilience against statutory requirements, guidance and best practice.
• Ensure planning, risk assessment and reviews meet internal and external assurance and quality standards.
• Maintain information systems to record emergency planning data, ensuring accessibility in an incident.
• Design and deliver training on emergency planning and business continuity; manage training costs.
• Plan and coordinate emergency preparedness activities including hazard identification, risk assessments and incidents; update the Corporate Risk Register and related systems.
• Undertake and lead on projects related to Business Continuity/Emergency Planning.
• Provide knowledge on the theory and practice of emergency incident response and business continuity planning.
• Lead development of the Trust’s command and control rooms; regular audits and tests of equipment and plans.
• Develop and deliver regular tests of the Trust’s emergency call-in procedures.
• Ensure information on the senior managers on-call laptop is regularly reviewed and updated.

Person specification

Skills & Behaviours Essential

• Ability to communicate concisely and effectively
• Ability to assimilate, manage and communicate complex information
• Able to analyse and summarise relevant elements of detailed reports and documents
• Able to manage and prioritise own workload in the face of competing demands
• Able to develop and apply creative solutions to problems
• Able to work flexibly to meet deadlines and targets

Desirable

• Able to collate information and draft range of documents for different audiences
• Able to negotiate and influence

Qualifications Essential

• Degree or equivalent level of experience

Desirable

• Achieved or working towards Diploma/Certificate in Health Emergency Planning or equivalent level of knowledge gained through short courses, theoretical study and on the job training and experience

Experience Essential

• Ability to review and analyse plans to identify areas for change
• Excellent communication skills
• Recent experience of working in a comparable or relevant role
• Experience of working in and with multi-disciplinary teams and multi-agency environments
• Experience of working in a Health Care setting

Desirable

• Familiar with NHS EPRR guidance
• Familiar with the requirements of the Civil Contingencies Act 2004
• Knowledge of business continuity ISO 22301

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and a submission for Disclosure to the Disclosure and Barring Service is required to check for any previous criminal convictions.

Employer details

Employer name: Leeds Teaching Hospitals

Address: St. James’s University Hospital, Beckett Street, Leeds, LS9 7TF

Employer's website: Leeds Teaching Hospitals NHS Trust