Emergency and Acute Medicine Medical Rota Coordinator

Bedfordshire Hospitals NHS Foundation Trust; Luton; On-site; GBP 27,000 - 36,000; Full time

Job summary

Bedfordshire Hospitals NHS Foundation Trust is seeking a Rota Coordinator to join the Acute and Emergency Medicine team in Bedfordshire. The role focuses on producing and coordinating rotas for emergency department junior doctors and consultants, as well as Conveyance Avoidance Helpline rotas, SDEC doctors and Acute Medicine consultants.

You will coordinate, log and monitor all types of leave, act as the first point of contact for sickness absence reporting and locate locum cover when needed,

Responsibilities

• Distribute and maintain the master copy of the junior doctor and consultant rotas
• Maintain the contact list for junior medical staff and consultants and distribute information as required
• Ensure all posts are covered at all times
• Complete sickness absence notifications, ensuring relevant team/on-call consultants are notified
• Arrange cover for staff reporting sick by checking if internal cover can be arranged before proceeding to outside locums and agency staff
• Inform senior medical staff where return to work interviews are required and maintain accurate record keeping of such interviews
• Provide a weekly staffing list for the on-call teams and bed management group
• Distribute a weekly rota to all the Emergency Department and Acute Medicine staff
• Co-ordinate all junior doctor and consultant requests for study leave and annual leave ensuring rota rules and procedures have been followed
• Keep a record of all medical staff absences and raise any issues with Clinical Directors or management team

Job description

This is an exciting opportunity to join the dynamic Acute and Emergency Medicine team as the Rota Coordinator. The aim of this role is to produce and co-ordinate all Emergency Department junior doctor and consultant rotas, the Conveyance Avoidance Helpline consultants rotas, SDEC doctors and Acute Medicine consultant rotas.

The post holder will be required to co-ordinate, log and monitor all types of leave for junior doctors and consultants in the Emergency Department, SDEC and consultants in the Acute Medicine department.

To act as the first point of contact for issues relating to Junior Doctors and consultants, (e.g. sickness absence reporting, annual leave, study leave, shift swaps, locum cover)

To ensure there are sufficient number of junior doctors on any particular day, and the skill mix is correct

To find locum doctors to fill any gaps in the rota.

Key relationships include multidisciplinary staff within Acute and Emergency Medicine, the Human Resources Department / Medical Workforce Team, staff in the Centre of Multi-Professional Education and Training (COMET).

This post is suitable for secondment subject to agreement of your existing manager. Please refer to the secondment policy for more information.

Main duties of the job

• Distribute and maintain the master copy of the junior doctor and consultant rotas
• Maintain the contact list for junior medical staff and consultants and distribute information as required
• Ensure all posts are covered at all times
• Complete sickness absence notifications, ensuring relevant team/on-call consultants are notified
• Arrange cover for staff reporting sick by checking if internal cover can be arranged before proceeding to outside locums and agency staff
• Inform senior medical staff where return to work interviews are required and maintain accurate record keeping of such interviews
• Provide a weekly staffing list for the on-call teams and bed management group
• Distribute a weekly rota to all the Emergency Department and Acute Medicine staff
• Co-ordinate all junior doctor and consultant requests for study leave and annual leave ensuring rota rules and procedures have been followed
• Keep a record of all medical staff absences and raise any issues with Clinical Directors or management team

Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics. You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.