Embedded Senior Coordinator

Service Care Solutions Ltd; Chichester; Hybrid; Full time

Job summary

A leading company is seeking a Senior Embedded Coordinator to support the Assistant Director in the Adult Social Care Directorate. This full-time role involves coordinating multi-agency panels, managing sensitive information, and providing logistical support. Ideal candidates will have strong organisational skills and thrive in a fast-paced environment.

Qualifications

• Excellent minute-taking and organisational skills.
• Ability to manage sensitive information and work under pressure.
• Strong communication skills and confidence working with senior professionals.

Responsibilities

• Coordinate and minute multi-agency panels and meetings.
• Provide diary and logistical support to the Assistant Director.
• Handle sensitive correspondence and prepare documentation for investigations.

Skills

Minute-taking

Organisational skills

Communication

Attention to detail

Job description

Senior Embedded Coordinator

Location: Chichester

Contract: Initial 6-Month Contract (Potential to Extend to 9–12 Months)

Working Pattern: Full-Time – 37 hours per week

Working Arrangement: Mainly Remote (with occasional travel expected)

Rate: £17 umbrella an hour (£13 PAYE an hour)

About the Role:

West Sussex County Council is seeking a highly organised and resilient Senior Embedded Coordinator to support the Assistant Director (Adult Operations) and senior management within the Adult Social Care Directorate.

This role is ideal for someone who thrives in a fast-paced environment, can manage sensitive and complex information, and is confident working with professionals across multiple services. The successful candidate will coordinate multi-agency panels and meetings, handle administrative tasks, and support the delivery of high-quality adult social care services.

Key Responsibilities:

• Coordinate and minute multi-agency panels and meetings, track actions, and prepare reports for strategic boards.
• Provide diary and logistical support to the Assistant Director and senior managers, including booking meetings, events, and liaising with stakeholders.
• Maintain and update shared inboxes, SharePoint sites, trackers, and leave records.
• Support recruitment processes, order equipment, process invoices, and manage low-level procurement.
• Draft and upload case notes and documents to internal systems (e.g., Mosaic) following agreed formats.
• Handle sensitive correspondence and prepare documentation for investigations or audits (e.g., LGSCO, SWE).
• Maintain effective communication with internal teams and external partners.

What We’re Looking For:

• Excellent minute-taking and organisational skills.
• Ability to manage sensitive information and work under pressure.
• Strong communication skills and confidence working with senior professionals.
• High attention to detail, with the ability to work independently and meet tight deadlines.