Embassy Summer - 2025 UK - Academic Administrator

Embassy Summer; United Kingdom; On-site; GBP 30,000 - 40,000; Full time

Job summary

Embassy Summer is seeking an Academic Administrator for summer 2025 to manage academic department administration tasks. Key duties include ensuring smooth operations, monitoring student attendance, and collaborating with teaching staff. This role is ideal for individuals with a degree, excellent communication skills, and a passion for education.

Benefits

Full board accommodation provided

Qualifications

• Educated to Degree Level or equivalent.
• Excellent Excel and Microsoft Office skills.
• Desire to work in education.

Responsibilities

• Ensuring smooth running of the academic department.
• Monitoring and checking attendance.
• Collating test results and assigning students to classes.

Skills

Communication

Organisational skills

IT skills

Interpersonal skills

Ability to work under pressure

Education

Degree Level or equivalent

Tools

Microsoft Excel

Microsoft Office

Job description

Embassy Summer - 2025 UK - Academic Administrator

Join our winning team of global superstars in summer 2025

Embassy Summer, under its parent company EC English, offers award winning summer vacation programmes for young people across multiple locations in the UK, USA, Canada, Malta, UAE & South Africa. Students learn either English or French whilst immersing themselves in the local culture and surroundings. Our programmes are a combination of language classes, exciting excursions and fun-filled sporting, creative and social activities.

From its humble beginnings in Hastings over four decades ago, Embassy Summer has today evolved in to a globally recognised and trusted brand. Our vision is to help our students succeed in a global community. We love bringing our young learners from around the world together through a common language and building global connections.

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Position Summary:

Academic Administratorsreport to the Directors of Studies. Their role is to carry out the administrative tasks of the Academic Department promptly and accurately.

Key Responsibilities:

Ensuring the smooth running of the academic department.

Promoting and safeguarding the welfare of students with whom you come into contact.

Maximise student and Group leader satisfaction by dealing with logistical queries.

Specific Responsibilities:

Under the direction of the DoS

Monitoring and checking attendance.

Collating test results.

Assigning students to classes and communicating class allocation.

Assigning teachers to classes.

Printing certificates.

Ensures teachers rooms are stocked with required resources.

Check technology in classrooms, if required.

And other administration duties as they arise.

Organisational Compliance:

The job holder will be expected to operate in accordance with the company’s Code of Conduct, and any local policies and operating procedures relating to academic, welfare and safeguarding matters.

Employees are required to cooperate fully with all arrangements in place related to Health and Safety which include implementation and compliance with control measures resultant from risk assessments and engagement with, and completion of, any relevant Health and Safety training.

Education Required:

To have excellent Excel and other Microsoft Office skills

Educated to Degree Level or equivalent (Level 6 Qualifications and Credit Framework)

Desire to work in education / learning

Excellent organisational skills

The ability to communicate effectively with others

The ability to work independently

Personal Attributes:

Excellent communication and interpersonal skills

Excellent organisational and planning skills

Excellent IT skills (especially Excel)

Ability to work under pressure

Working week:

6 days out of 7 (1 day off per week)

45 hours per week

Remuneration:

To help you better understand your potential earnings throughout the duration of your contract, we have prepared a sample weekly earnings calculation based on a 45-hour week. This is based on the assumption that you do not take holiday during your employment and instead have it paid out on completion of contract.

Weekly Gross basic pay :£585.00

TOTAL Pay : £655.61

FULL BOARD ACCOMMOATION PROVIDED - FREE OF CHARGE

Disclosure and Barring Service:

If you do not have a valid Enhanced DBS and are not subscribed to the DBS update service, we will need to apply for a new Enhanced DBS for you. Please confirm this at the time of application.

Equality and Diversity:Equality and diversity are at the heart of everything we do. Our learning opportunities are open to everyone, regardless of their background and circumstances, and we apply the same standards to the staff we employ.

Apply for this position

Required*

First Name*

Last Name*

Email Address*

Phone*

Do you have the right to work in the UK?*

Please attach a copy of your valid passport and your right to work documents (if applicable)

British / Irish passport
Indefinite leave to remain
Settled status
Pre-settled status
Frontier Worker Permit
Student visa ( proof of university term dates will be required)

Where did you see this role with Embassy Summer advertised?*

Which centre location would you like to work at?

ALL APPLICANTS

Please supply a copy of your up-to-date CV in support of your application OR your LinkedIn address

EFL Teachers & Academic Managers

You will be required to provide copies of your degree and teaching qualifications

Please attach a copy of your degree certificate

Please attach a copy of your EFL Teaching certificate/s

ALL APPLICANTS

Background Checks
Embassy Summer is committed to safeguarding and promoting the welfare of its students aged under 18 and expects all stakeholders to share this commitment.

Our background checks will include Reference checking, Enhanced Disclosure and Barring checks and Letters of Good conduct as applicable.

Please confirm if you are in agreement for us to process all necessary background checks in support of your application to work with us.*