Electronic Monitoring & IOM Strategic Lead - Kent, Surrey and Sussex (Ref: 6107)

HM Prison and Probation Service; Scunthorpe; On-site; GBP 35,000 - 45,000; Full time

Job summary

A leading public service organization is seeking an Efficiency Lead to enhance resource management and identify cost savings within the National Probation Service. The successful candidate will collaborate with various stakeholders to align efficiency goals and improve service delivery, while ensuring effective use of public funds.

Benefits

Civil Service pension with employer contributions

Flexible working options

Annual leave and public holidays

Qualifications

• Experience in financial analysis and resource management.
• Strong analytical and project management skills.
• Proven communication skills to influence stakeholders.

Responsibilities

• Support resource management and efficiency initiatives.
• Develop management information reports.
• Manage budget and financial planning for efficiency.

Skills

Analytical Skills

Financial Analysis

Project Management

Communication

Education

Relevant degree or equivalent experience

Job description

This position can be based at NMS 17 Garden Road, TN1 2XP, NMS Arun Civic Centre, BN17 5NA, NMS Forum House, Redhill, RH1 6YS, RH1 6YS, NMS Galleon House, ME14 1BG, NMS Midtown House, RH10 1BW, NMS Queens House, CT11 9DH, NMS Templar House, TN23 1PL, NMS Tower House, RH1 1RT, NPS 47 GRAND PARADE BRIGHTON, BN2 9QA, NPS 56-58 COLLEGE ROAD MAIDSTONE, ME15 6SJ, NPS COLLEGE HOUSE GUILDFORD, GU1 4RS, NPS COMUNITY SUPERVISION EASTBOURNE, BN21 1DD, NPS CROZIER HOUSE ST LEONARDS, TN38 0ET, NPS FOLKESTONE MAGISTRATES COURT FOLKESTONE, CT20 2DH, NPS NEW ROAD CHATHAM, ME4 4QQ, NPS RALPHS CENTRE CANTERBURY, CT1 3RH, NPS SWAN HOUSE STAINES, TW18 1AJ, NPS WORTHING PROBATION OFFICE WORTHING, BN11 2BE

Job Summary

Please refer to Job Description

Job Description

Overview of the job

The Efficiency & Innovation team will be responsible for optimising the use of the resource available to the NPS. The Efficiency Lead will support the Efficiency and Innovation Senior Manager to deliver resource management, identifying and coordinating efficiency priorities and business development activity. The job holder will be responsible for ensuring that the NPS spends public money wisely and will therefore become fully involved in all aspects of contracting and suggesting ideas for delivering cost savings.

In Wales these roles will go further than Probation efficiency – they will also include prison / probation integration.

Summary

The Efficiency Lead will support the Efficiency and Innovation Senior Manager to deliver resource management, identifying and coordinating efficiency priorities and business development activity.

Responsibilities, Activities & Duties

The job holder will be required to carry out the following responsibilities, activities and duties:

Contribute to Efficiency in Service Delivery

• Collate service standard information regarding services provided nationally by the NPS to ensure that they are delivered in accordance with the service delivery indicators and specifications
• Ensure the effective use of public money across the organisation through the analysis of this service standard information
• Create an activity-based costing model for the NPS and ensure that it is up- to-date
• From cost model information, identify areas for efficiencies and raise these to the Efficiency and Innovation Senior Manager
• Develop Management Information reports as well as systems and process for collecting customer feedback on the balance between efficiency and effectiveness
• Develop action plans/new processes for new projects together with suppliers and stakeholders to address inadequate performance and areas of waste in the organisation
• Ensure efficient delivery of services in accordance with service delivery indicators and specifications
• Identify areas for efficiencies and recommend actions for the team
• Define systems and processes which enable collection of information on organisational performance
• Development of management information reports which enable performance analysis
  
  

Develop Team and Partnership Working

• Develop productive working relationships with colleagues, suppliers and stakeholders
• Contribute to proposals to meet external tendering requirements
• Contribute to external contracts and agreements
• Build own and team’s understanding of organisational markets and customers, through liaison with key stakeholders
• Environmental scanning and work with external agencies
  
  

Plan and organise

• Support development of programme formation and implementation
• Plan, implement and manage the sharing of knowledge and good practice to inform innovation and improve service delivery across the organisation
  
  

Determine the effective use of resources

• Create budgets and unit costs for programmes of work
• Identify areas for efficiency
• Advise on financial and resourcing issues to inform objectives and forward planning
• Manage budget for the area of Efficiency
  
  

Use communication effectively

• Providing information, feedback and advice
• Influencing and persuading
• Using appropriate skills, styles and approaches
  
  

Enhance own performance

• Manage own resources and professional development
  
  

Use information to take critical decisions

• Liaise with staff to receive, collate and analyse information, using systems and compiling reports as necessary
• Develop and utilise data to identify trends and take appropriate action to maintain and enhance performance
• Plan, implement and manage systems for the exchange of sensitive information, data and intelligence
  
  

Manage People

• This post may hold line management responsibility for other members of the team
• Supervise the work of the Efficiency team member
• Train and provide advice and professional development across the Division in the area of efficiencies
  
  

Manage Diversity and Quality

• Contribute to a culture and systems that promote equality and value diversity
• Adhere to the diversity policies of the service and collaborate as appropriate with the Equalities and Diversity Unit
  
  

Manage Quality

• Contribute to continuous quality improvement
• Monitor external markets, practice, trends and development to ensure best practice internally
• Manage compliance with quality systems
  
  

Manage Projects

• Ensure an effective approach to project and process evaluation
• Maintain effective communication with project stakeholders
  
  

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alternations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder.

Responsibilities, Activities & Duties

The job holder will be required to carry out the following responsibilities, activities and duties:

Contribute to Efficiency in Service Delivery

• Collate service standard information regarding services provided nationally by the NPS to ensure that they are delivered in accordance with the service delivery indicators and specifications
• Ensure the effective use of public money across the organisation through the analysis of this service standard information
• Create an activity-based costing model for the NPS and ensure that it is up- to-date
• From cost model information, identify areas for efficiencies and raise these to the Efficiency and Innovation Senior Manager
• Develop Management Information reports as well as systems and process for collecting customer feedback on the balance between efficiency and effectiveness
• Develop action plans/new processes for new projects together with suppliers and stakeholders to address inadequate performance and areas of waste in the organisation
• Ensure efficient delivery of services in accordance with service delivery indicators and specifications
• Identify areas for efficiencies and recommend actions for the team
• Define systems and processes which enable collection of information on organisational performance
• Development of management information reports which enable performance analysis
  
  

Develop Team and Partnership Working

• Develop productive working relationships with colleagues, suppliers and stakeholders
• Contribute to proposals to meet external tendering requirements
• Contribute to external contracts and agreements
• Build own and team’s understanding of organisational markets and customers, through liaison with key stakeholders
• Environmental scanning and work with external agencies
  
  

Plan and organise

• Support development of programme formation and implementation
• Plan, implement and manage the sharing of knowledge and good practice to inform innovation and improve service delivery across the organisation
  
  

Determine the effective use of resources

• Create budgets and unit costs for programmes of work
• Identify areas for efficiency
• Advise on financial and resourcing issues to inform objectives and forward planning
• Manage budget for the area of Efficiency
  
  

Use communication effectively

• Providing information, feedback and advice
• Influencing and persuading
• Using appropriate skills, styles and approaches
  
  

Enhance own performance

• Manage own resources and professional development
  
  

Use information to take critical decisions

• Liaise with staff to receive, collate and analyse information, using systems and compiling reports as necessary
• Develop and utilise data to identify trends and take appropriate action to maintain and enhance performance
• Plan, implement and manage systems for the exchange of sensitive information, data and intelligence
  
  

Manage People

• This post may hold line management responsibility for other members of the team
• Supervise the work of the Efficiency team member
• Train and provide advice and professional development across the Division in the area of efficiencies
  
  

Manage Diversity and Quality

• Contribute to a culture and systems that promote equality and value diversity
• Adhere to the diversity policies of the service and collaborate as appropriate with the Equalities and Diversity Unit
  
  

Manage Quality

• Contribute to continuous quality improvement
• Monitor external markets, practice, trends and development to ensure best practice internally
• Manage compliance with quality systems
  
  

Manage Projects

• Ensure an effective approach to project and process evaluation
• Maintain effective communication with project stakeholders
  
  

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alternations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation scheme and shall be discussed in the first instance with the Job Holder.

Person specification

Please Refer To Job Description

Behaviours

We'll assess you against these behaviours during the selection process:

• Changing and Improving
• Communicating and Influencing
• Leadership
• Making Effective Decisions
• Seeing the Big Picture
• Working Together
• Access to learning and development
• A working environment that supports a range of flexible working options to enhance your work life balance
• A working culture which encourages inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
• Annual Leave
• Public Holidays
• Season Ticket Advance
  
  

For more information about the recruitment process, benefits and allowances and answers to general queries, please click the below link which will direct you to our Candidate Information Page.

Link: https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.

https://justicejobs.tal.net/vx/candidate/cms/About%20the%20MOJ

Feedback will only be provided if you attend an interview or assessment.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Strengths and Experience.

Security

Successful candidates must undergo a criminal record check.

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Successful candidates must undergo a criminal record check.

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This Job Is Broadly Open To The Following Groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
  
  

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job Contact :

• Name : SSCL Recruitment Enquiries Team
• Email : [e-mail]
• Telephone : [phone]
  
  

Recruitment team

• Email : [e-mail]
  
  

Further information

Appointment to the Civil Service is governed by the Civil Service Commission’s Recruitment Principles. I you feel a department has breached the requirement of the Recruitment Principles and would like to raise this, please contact SSCL ([e-mail]) in the first instance. If the role has been advertised externally (outside of the Civil Service) and you are not satisfied with the response, you may bring your complaint to the Commission. For further information on bringing a complaint to the Civil Service Commission please visit their web pages: http://civilservicecommission.independent.gov.uk/civil-service-recruitment/complaints

https://jobs.justice.gov.uk/careers/JobDetail/6107?entityId=6107