Electoral Services Business Officer

Southampton City Council; Southampton; On-site; GBP 30,000 - 32,000; Part time

Benefits offered by this job

Pension scheme

Flexible working

Holiday entitlement 25-31 days

Training & development

Volunteer leave

Job summary

Southampton City Council is recruiting a part-time Electoral Services Support Officer to join the Democratic & Electoral Services Team. The role supports delivery of elections and electoral registration with flexible hours and pro rata salary.

We seek a well-organised candidate with strong IT, data entry, and communications skills, capable of handling tight deadlines and working both collaboratively and independently.

Qualifications

• Understanding of legislation affecting elections and elector register maintenance.
• High level IT skills and experience with electoral software.
• Ability to meet statutory deadlines under pressure.
• Experience in a political environment.

Responsibilities

• Assist with delivery of elections and electoral registration for the council.
• Support deadlines and accuracy in a busy elections team.
• Work both as part of the team and on own initiative under pressure.

Skills

Legislation understanding

Electoral software familiarity

Data entry ability

Communication skills

Teamwork under pressure

Education

AEA Foundation Course

Electoral Administration cert

Tools

Electoral software systems

Job description

We have an exciting opportunity for a Permanent,Part-time Electoral Services Support Officer to join Southampton City Council (SCC) in the Democratic & Electoral Services Team/Service.

About the team:

You’ll be joining a collaborative and supportive Electoral Services team that thrives in a fast-paced, deadline-driven environment. The team works closely together to deliver high-quality, customer-focused services, especially during key events like elections and annual canvasses. With a strong emphasis on adaptability, professionalism, and continuous improvement, this is a great opportunity to be part of a team that plays a vital role in upholding democratic processes.

About the role:

We are looking for an enthusiastic individual to join our Elections Team to assist with the delivery of elections and electoral registration for the council. You will need to be a highly motivated person, willing to take on a task and see it through to completion.

This is a great opportunity for a well organised individual with a proven track record of working successfully to tight deadlines. Excellent written & verbal communication skills are essential, together with an ability to work effectively and accurately under pressure, both as part of a busy team and on your own initiative

The nature of the team’s workloads means that a flexible work pattern is essential. During peak periods – March to May (election timetable) and August to November (annual canvass) – it may be necessary to work additional hours. Similarly, outside of these peak periods fewer hours may be required. In addition, and regarding the statutory election timetable, some working outside normal business hours, including occasional weekend work, may be required.

For further information about this role please view the job description.

About you:

Essential Skills:

• An understanding of the legislation affecting and application of statutes, regulations and guidance to ensure the lawful delivery of elections and the creation and maintenance of the Register of Electors.
• A high level of IT skills and experience of working with one of the relevant software systems supporting electoral services are desirable for this role.
• An understanding of working in a political environment
• An ability to undertake extended periods of data entry and the movement and preparation of heavy and awkward equipment to meet statutory deadlines.

Desirable:

• Foundation Course in Electoral Administration or equivalent experience
• Ideally you will be a member of the Association of Electoral Administrators and have completed the AEA Foundation Course in electoral administration, or be prepared to study for it.
• Certificate in Electoral Administration

If you feel you have the necessary background, experience, and skills to undertake this role we would like to hear from you.

What we can offer you:

Salary: The salary band for this role is £29,742 - £32,046 per annum (pro rata). The starting salary is £29,742 with annual progression through the salary bands.

Here at SCC we have a range of different benefits, a few examples can be found below.

• Excellent local government pension with 15.2% employer contribution
• Death in service benefit of x3 salary, and optional salary sacrifice shared cost AVC (additional voluntary contribution)
• Generous holiday 25-31 days, based on role and service
• Flexible working options (role-dependent)
• Family-friendly policies - Maternity, Paternity, Adoption, Shared/Unpaid Parental Leave, Time off for Dependents
• Training and development, including coaching and mentoring
• Health and wellbeing support - Employee Assistance Programme, Menopause Pledge, Mental Health First Aiders and access to a variety of staff networks
• Veteran-friendly employer with the Armed Forces Covenant
• Retail discounts and savings through the Southampton City Council benefits platform
• Discounted memberships at local sports and fitness centres
• Sustainable travel benefits - low emission car scheme, cycle to work, season ticket loans
• Employee volunteering scheme with 2 paid days leave to volunteer

For further information on our benefits package please visit: Employee benefits (southampton.gov.uk)

Contact details for informal discussion:

For further information and details regarding the role, please contactAmina Saad, Electoral Services Manager on 023 8083 3559 or [e-mail].

Interview Information:

Please note that interviews are scheduled for 30th September 2026.

Recruitment contact details:

Email: [e-mail]
Tel: [phone]
For more information about SCC please visit Southampton City Council Follow us on social media for regular updates on our featured jobs and latest news.
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