215623 (MG) Administrator/Medical Secretary

TN United Kingdom; City of Edinburgh; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading healthcare provider in Edinburgh is seeking an enthusiastic Administrator/Medical Secretary to join their team. This role involves providing vital administrative support, including audio typing and managing appointments. The ideal candidate will possess excellent interpersonal skills, attention to detail, and the ability to work autonomously. This position offers a permanent contract with full-time hours, contributing to a diverse and inclusive workforce dedicated to mental health services.

Qualifications

• Previous administration experience required.
• Excellent oral and written communication skills.
• Ability to work autonomously with minimum supervision.

Responsibilities

• Provide comprehensive administration and secretarial support.
• Audio transcription of clinical correspondence.
• Act as the first point of contact for clinicians.

Skills

Interpersonal Skills

Attention to Detail

Communication

Education

Training in TrakCare

Medical Terminology

Audio Typing

Tools

Microsoft Office

Job description

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215623 (MG) Administrator/Medical Secretary, Edinburgh

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Client:

Location:

Edinburgh, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

1add99459709

Job Views:

3

Posted:

17.05.2025

Expiry Date:

01.07.2025

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Job Description:

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Job Title:

Administrator & Medical Secretary

• Hours of Work – Full Time 37 hours /part time will be considered.
• Duration - permanent
• Department - REAS
• Locations – Royal Edinburgh Hospital & Surrounding Areas
• Interviews will only be held in person and will involve an audio typing assessment.

Duties & responsibilities:

An exciting opportunity has arisen for an enthusiastic and conscientious Administrator / Medical Secretary to provide comprehensive administration and secretarial support within the Royal Edinburgh & Associated Services Administration Team. This post will primarily involve a secretarial service within the directorate to include audio transcription of clinical correspondence, administrative work, filing, tracking notes, making appointments, booking rooms, setting up agendas and minute taking Family Planning Meetings on the wards as well as other important meetings.

Candidates should have previous administration experience of any kind, with good people skills and an excellent telephone manner. They will act as the first point of contact for clinician’s, access and update their diaries, produce accurate clinical correspondence by use of copy or audio typing where knowledge of medical terminology would be an advantage. Being able to adapt and react to the variety of work that comes into the department is key whilst also being able to prioritise efficiently.

Key requirements:

Essential – Have a friendly manner with good interpersonal skills, be motivated to achieve results, have the ability to develop strong working relationships across multi-disciplinary teams, have a positive attitude to change. Applicants should have excellent administration and advanced/accurate keyboard skills. Keen attention to detail is essential and have the ability to work individually or as part of a team as time will be split over multiple areas. Have the ability to prioritise workload over multiple locations, manage competing demands and use own initiative. Have the ability to work autonomously with minimum supervision, appreciates the values and benefits of the team, be adaptable and have a good understanding of confidentiality. Candidates should also have excellent oral and written communication skills including minute taking and be self motivated. Good knowledge of Microsoft Office packages and working within a busy admin environment. As you will be required to deal with a wide range of people, a polite and courteous manner is required as well as a methodical, organised approach to work.

Desirable – Training in the TrakCare Patient management system, Medical Terminology and Audio typing.

Further information:

REAS provides a range of Mental Health services to the population of Lothian and other Boards within Scotland. A number of these services are provided on the Royal Edinburgh Hospital (REH) site.

How to apply:

Please note: we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage.

We cannot accept late applications so please ensure your application is submitted early.

The email address you provide will be used for notifications. Please check your Junk and Spam inboxes as notifications may go directly to these.

We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

Due to legislative changes from 1 April 2025, this post may require a different level of criminal records check done than is currently the case. If the post is assessed as a "regulated role", your appointment will be subject to joining the Protecting Vulnerable Groups (PVG) Scheme. If there is any change to what is currently required, this will be confirmed by either the Hiring Manager or the Recruitment Team. For more details on these changes please visit: .