HR Administrator/Analyst

Ithaca Energy; Aberdeen City; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a dedicated HR Administrator/Analyst to join their team in Aberdeen. This role is crucial for providing administrative and data analysis support to the HR department, ensuring efficient operations and compliance with regulations. The ideal candidate will thrive in a fast-paced environment, utilizing their strong organizational skills and proficiency in HR software and Microsoft Office. Join a company committed to diversity and inclusion, where your contributions will help shape a collaborative workplace culture. If you are passionate about HR and eager to make an impact, this opportunity is for you.

Qualifications

• Experience providing administrative support in HR.
• Proficient in data management and HR systems.
• Strong attention to detail and accuracy.

Responsibilities

• Provide general administration support to the HR team.
• Maintain accurate employee records and support compliance.
• Coordinate new hire and leaver processes.

Skills

Administrative Support

Data Management

Microsoft Office

HR Software

Attention to Detail

Interpersonal Skills

Data Analysis

Organizational Skills

Education

HR Qualification (desirable)

Tools

Microsoft Excel

Job description

About Us

Ithaca Energy is a leading full cycle exploration and production company headquartered in Aberdeen, Scotland. The business has built a diverse and high value portfolio of operated and non-operated assets across the Northern & Central North Sea and West of Shetland.

We are a dynamic and ambitious business on a rapid growth journey, recognising that the energy industry is entering a new era. As we move towards energy transition, our commitment to the North Sea is unwavering.

As a leading North Sea Operator, we are an agile and driven business, taking a pragmatic approach to oil & gas production through innovative thinking and advanced technologies. Our goal is to maximise value through the safe, efficient, and responsible production of our assets.

Success is dependent on our talent, and, with bold and inspired people, we will create a workplace that is diverse and equitable, building a culture of collaboration and inclusion.

Position Overview

Ithaca Energy is accepting applications for the position of HR Administrator/Analyst, located in our Aberdeen Office.

Reporting to the HR Team Lead, the HR Administrator/Analyst will provide administrative and data analysis support to the HR Department.

Responsibilities

• Provide general administration support to the HR team including the preparation of letters and contracts, service award and probationary period management, employee communications and managing the HR email inbox.
• Maintain accurate employee records in both employee file and HR system.
• Support compliance efforts, ensuring records and procedures meet GDPR requirements
• Reporting of key HR metrics such as headcount, attrition, absence and ad hoc reports as required.
• Support the HR Advisor and HR Business partner with absence management - medical referrals, recording and tracking.
• Coordinate new hire process - background screening, medicals and onboarding.
• Manage leaver process including exit interviews.
• Manage the coordination and payment of training courses and associated correspondence.
• Support the development of HR analytics and reporting capabilities

Qualifications & Experience

• Experience of providing administrative support.
• Experience of handling multiple tasks in a fast-paced environment.
• High level of proficiency in Microsoft office and HR software.
• Proficient in data management using HR systems and databases to manage employee information.
• Strong attention to detail and accuracy in data management and reporting, including using Microsoft Excel to clean and analyse datasets.
• Ability to collect, analyse and interpret data to identify trends and insights.
• Excellent interpersonal skills are a key requirement as the job holder must be able to communicate and engage with all levels within the organisation.
• Must be discreet, diplomatic and treat information as highly confidential
• Strong prioritisation and organisation skills to manage multiple tasks in a fast-paced environment.
• HR qualification or working towards is desirable

W

e are committed to building a diverse organisation with a variety of backgrounds, skills, and views. The more inclusive we are, the better we are.We recognise you may not fulfil every criteria, but if you meet most of them, please apply.