PA/EA to CEO. Property. Chelsea (WFH potential)

Joyce Guiness Limited; Greater London; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a dedicated Personal Assistant/Executive Assistant to support the CEO of a London-based property business. This role demands a proactive individual with exceptional communication skills and a knack for problem-solving. You'll be responsible for managing complex schedules, coordinating travel, and ensuring smooth office operations. With a focus on professionalism and confidentiality, this position offers an exciting opportunity to contribute to the success of a dynamic team while enjoying potential flexibility for remote work. If you're organized, detail-oriented, and ready to take on challenges, this is the perfect role for you.

Qualifications

• High degree of self-motivation and discipline required.
• Strong attention to detail and problem-solving skills essential.

Responsibilities

• Manage complex diary and scheduling for the CEO.
• Coordinate travel arrangements and prepare meeting documents.
• Act as point of contact for Health & Safety matters.

Skills

Communication Skills

Problem Solving

Attention to Detail

Self-Motivation

Time Management

Tools

Microsoft 365

Dropbox

Google Drive

Spreadsheets

Job description

We are looking for a dedicated and conscientious Personal Assistant / Executive Assistant for the CEO of a London-based property business, to deliver professional, proactive, and confidential support.

This role requires a candidate with a high degree of self-motivation and discipline, who is willing and able to manage multiple tasks simultaneously. The candidate should have high standards with a strong attention to detail. They must be a proactive problem solver and capable of developing innovative solutions to support the CEO and Executive, acting as their ambassador in terms of work ethic, values, standards, and support at all times.

The candidate must be able to work effectively under pressure, consistently demonstrating a willingness to exceed expectations. Strong written and verbal communication skills are essential, alongside a patient and diplomatic approach when handling complex situations.

Proficiency in spreadsheets, general IT, and Microsoft 365 applications, with familiarity using cloud software solutions such as Dropbox and Google Drive, is essential. The role is office-based with potential for WFH flexibility.

Key duties include, but are not limited to:

1. Meeting and greeting visitors
2. PA and ad hoc duties as required
3. Complex diary management
4. Scheduling meetings, events, travel arrangements, and accommodation
5. Email & filing management
6. Preparation of meeting documents and ensuring follow-up
7. Minute taking
8. Maintaining contact database
9. Managing CEO’s professional memberships, subscriptions, and LLL records
10. Coordinating and reconciling expenses
11. Invoicing
12. Line managing TA / Office Manager
13. Assisting team on holiday or sickness cover
14. Point of contact for Health & Safety matters
15. Preparing H&S Steering Group meeting materials and follow-up
16. Obtaining site audits, liaising, and following up with project management
17. H&S reporting
18. Maintaining employee policies & handbook
19. Managing employee onboarding
20. Conducting employee surveys and collecting feedback
21. Managing website and social media accounts, including SEO requirements
22. Coordinating corporate marketing and PR activities

***Joyce Guiness is one of the most established support recruitment agencies in London, specializing in providing high-caliber candidates for roles such as PA, EA, TA, Receptionist, Office Manager, Marketing and Events Manager, and Hospitality. We are committed to improving diversity and equality within our recruitment processes. Due to high application volumes, we are unable to respond to each individually. If already registered with Joyce Guiness, please contact your consultant directly.***