Navy Command New Platforms Project Support Officer

UK Ministry of Defence; Plymouth; On-site; GBP 30,000; Full time

Job summary

The UK Ministry of Defence is seeking a Project Coordinator at HMNB Devonport. This role involves supporting project delivery, engaging with stakeholders, and ensuring project requirements are met efficiently. The position offers a flexible work environment and opportunities for professional development.

Benefits

Flexible working options

Excellent annual leave

Competitive pension scheme

On-site gym and sporting facilities

Qualifications

• Minimum Level 3 qualification in Project Management or relevant experience.
• Experience in a similar field is preferred.

Responsibilities

• Support project delivery within time, cost, and quality parameters.
• Coordinate project activities with stakeholders.
• Maintain project documentation and SharePoint libraries.

Skills

Project Management

Stakeholder Engagement

Communication

Education

UK Regulated Qualification Framework Level 3

HNC in Project Management

Job description

HMNB Devonport, Plymouth

Job Summary

Devonport Naval Base is the largest Naval Base in Europe. It is a 650 acre site with 15,000 acres of water space, employing 12,000 people on site. The Base is primarily focused on delivering timely deep maintenance to the UK’s submarine fleet. It is also the operating home base for frigates, amphibious Ships, Royal Marines. It employs more than 10% of Plymouth’s workforce and contributes to 14% of Plymouth’s economy.

Devonport Naval Base is the nerve centre for the Royal Navy in the South West. It supports operations around the globe and provides the ships, submarines, people, and equipment to deliver the UK’s defence policy. Its mission is to meet the support and operating requirements for the Naval Service and UK’s allies, from the South West, reaching worldwide.

The unique opportunities offered within are varied, challenging and exciting and support Navy Command’s role to generate and operate forces for today and to ensure we are ready for tomorrow by developing and delivering the Navy of the future. Navy Command provides an open, flexible and supportive work environment and Civil Servants and Armed Forces personnel work together in a wealth of interesting and challenging jobs in different disciplines, from finance; legal services; personnel and HR; project planning, operations and managing contracts, to media and communications.

The MOD provides an excellent opportunity to develop skills through personal development and offers flexible working, excellent annual leave and maternity allowances and a very competitive pension scheme.

In Navy Command we understand the everyday commitments both inside and outside the workplace, so our aim is to provide the flexibility to maintain a great work-life balance. We also offer an impressive range of on-site facilities including a gymnasium, tennis courts and other sporting facilities, a children’s nursery, food outlets, a handy shop, and some of car parking.

This position is advertised at 37 hours per week.

Flexible working is available by agreement with the line manager, but due to the nature of the role, candidates must be prepared to spend the majority of their time on site (Civil Service expectation is 60% presence in office per week).

Job Description

Primary Purpose

Support Infrastructure Group Project Delivery function within HMNB Devonport and HMS Drake as directed by the Project Manager (HEO) and/or the Project Team Leader (SEO).

Work with key stakeholders to support the coordination of project activities to ensure project requirements are delivered within Time, Cost and Quality parameters, in pursuit of Value for Money and in accordance with agreed Defence Digital and Navy Digital contracts.

Support the Project Manager (PM) with maintaining a central hub of information for effective estates project delivery in accordance with Project, Programme and Portfolio Management (P3M) best practice and estates governance, process and procedure arrangements. This includes liaising with all relevant stakeholders to keep built estate project delivery information readily available and up to date.

Support the creation and development of project documentation, such as PIDs and Business Cases, User Requirements, Governance arrangements, Learning from Experience (LFE) and Risk and Issue registers.

Support site visits to assess works; prior to, during and post completion of works, including coordinating access to Estates assets and relevant restricted areas for Contractors and Estates visitors.

Work collaboratively and in partnership with key stakeholders (including Industry Partners) to develop collegiate networks and relationships that underpin the effective and efficient delivery of CIS service and infrastructure changes, particularly for circumstances when there is a denial of CIS service to end users.

Secondary Purpose

The post holder will be required to undertake other reasonable roles and responsibilities at Executive Officer level as requested by the PM.

Responsibilities

To support Estates Project Managers (PM), undertake project management & co-ordination activities to assist planning and delivery concurrently of a range of small to large Estates projects of varying degrees of complexity, quickly, efficiently and within cost, quality, and time parameters.

Support PMs in ratifying User Requirement Documents, working with end-users and key stakeholders to capture accurate Project requirements whilst working alongside Infrastructure Delivery Team to identify options for a cost-effective high-level solution to enable informed decision making.

To monitor and manage the NBCD – Infra group multi-user Inbox, ensuring new project requirements are triaged, assessed and captured in the Work in Progress tracker, informing the PM Team Leader of new project submissions.

Maintain the Project Delivery SharePoint and MS Teams Libraries in accordance with information management procedures, including the creation of new virtual folders for new projects.

Maintain a suite of standard templates for Project Delivery artefacts.

Maintain the end-to-end process flow of Estates Project Delivery and Work in Progress tracker, seeking feedback to streamline and optimise the process, taking action to implement required improvements as directed by the PM team leader.

Act as MOD Sponsor for site access requests (NBF308 and NBF824) from Estates Contractors and Visitors, ensuring policy, process and procedure is adhered to at all times, especially in sensitive areas of the site.

Grow personally and professionally through Continual Professional Development, taking opportunities offered through the NBC(D) Learning and Development in-year training bids; and undertake additional generic Civil Service development opportunities when presented.

Ensuring security, safety resilience and coherent working practices are adhered to by all permanent staff, visitors, and contractors working across the Devonport site in accordance with JSP375 and FP-14-35-000 (Site Clearance Certificates). Naval Base Business Procedures must always be followed in accordance with the Business Management System (BMS).

Adhere to the NBC(D) Diversity and Inclusion Policy and Civil Service Code of Conduct.

Authority

To engage internal and external stakeholders at an appropriate level in pursuit of their role.

To engage with all MOD and RN staff, Industrial Partners and other stakeholders, as required to pursue CIS Business Plan Standing Tasks and Change Objectives.

Reasonable Adjustment

To ensure that no one is put at a disadvantage during the recruitment process due to disability, condition or impairment, our intent is to reduce or remove any barriers where possible and provide additional support where appropriate both during this recruitment process and in the role once a suitable candidate has been appointed. Therefore, if you feel you would wish to discuss any reasonable adjustment either as part of this recruitment process or if you were to be appointed in the role being advertised, please do so with the recruiting line manager.

Responsibilities

To support Estates Project Managers (PM), undertake project management & co-ordination activities to assist planning and delivery concurrently of a range of small to large Estates projects of varying degrees of complexity, quickly, efficiently and within cost, quality, and time parameters.

Support PMs in ratifying User Requirement Documents, working with end-users and key stakeholders to capture accurate Project requirements whilst working alongside Infrastructure Delivery Team to identify options for a cost-effective high-level solution to enable informed decision making.

To monitor and manage the NBCD – Infra group multi-user Inbox, ensuring new project requirements are triaged, assessed and captured in the Work in Progress tracker, informing the PM Team Leader of new project submissions.

Maintain the Project Delivery SharePoint and MS Teams Libraries in accordance with information management procedures, including the creation of new virtual folders for new projects.

Maintain a suite of standard templates for Project Delivery artefacts.

Maintain the end-to-end process flow of Estates Project Delivery and Work in Progress tracker, seeking feedback to streamline and optimise the process, taking action to implement required improvements as directed by the PM team leader.

Act as MOD Sponsor for site access requests (NBF308 and NBF824) from Estates Contractors and Visitors, ensuring policy, process and procedure is adhered to at all times, especially in sensitive areas of the site.

Grow personally and professionally through Continual Professional Development, taking opportunities offered through the NBC(D) Learning and Development in-year training bids; and undertake additional generic Civil Service development opportunities when presented.

Ensuring security, safety resilience and coherent working practices are adhered to by all permanent staff, visitors, and contractors working across the Devonport site in accordance with JSP375 and FP-14-35-000 (Site Clearance Certificates). Naval Base Business Procedures must always be followed in accordance with the Business Management System (BMS).

Adhere to the NBC(D) Diversity and Inclusion Policy and Civil Service Code of Conduct.

Authority

To engage internal and external stakeholders at an appropriate level in pursuit of their role.

To engage with all MOD and RN staff, Industrial Partners and other stakeholders, as required to pursue CIS Business Plan Standing Tasks and Change Objectives.

Reasonable Adjustment

To ensure that no one is put at a disadvantage during the recruitment process due to disability, condition or impairment, our intent is to reduce or remove any barriers where possible and provide additional support where appropriate both during this recruitment process and in the role once a suitable candidate has been appointed. Therefore, if you feel you would wish to discuss any reasonable adjustment either as part of this recruitment process or if you were to be appointed in the role being advertised, please do so with the recruiting line manager.

Person specification

Professional/External Qualifications

Essential:

• Minimum UK Regulated Qualification Framework Level 3 qualification (or equivalent) in Project Management or relevant subject, or experience in a similar, relevant field, at the discretion of the line manager.
  
  

Desirable:

• HNC or equivalent in a related subject in Project Management or similar field.
• Completion of or working towards completion of MoD Technician or Higher Apprenticeship.
• Project Management qualification at Foundation level (APM PFQ, PRINCE2 Foundation or similar).
  
  

Learning and Development

Post-joining Essential:

• APM Project Fundamentals Qualification (PFQ)
• Change Management Foundation
• Building Better Business Cases Foundation
• IWFM Level 4
• Mandatory training as appropriate (Security, Health & Safety (incl. Confined Spaces), Fire, Information Management, Unconscious Bias, Diversity & Inclusion, DSE and DSAI)
  
  

Post-joining Desirable:

• As essential list above at Practitioner level.
  
  

Qualifications

Minimum UK Regulated Qualification Framework Level 4 qualification (or equivalent) in built estate Project Management, or Level 3 qualification with experience in a similar field.

Behaviours

We'll assess you against these behaviours during the selection process:

• Changing and Improving
• Leadership
• Working Together
• Communicating and Influencing
• Making Effective Decisions
• Delivering at Pace
  
  

We only ask for evidence of these behaviours on your application form:

• Leadership
• Communicating and Influencing
• Making Effective Decisions
  
  

Alongside your salary of £29,580, Ministry of Defence contributes £8,569 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
  
  

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.

Personal Statement:

Candidates will be required to provide a statement of suitability. (500 Word count)

At sift, you will be assessed against your CV, Statement of suitability and the following:

• Communicating & Influencing
• Making Effective Decisions
• Leadership
  
  

At Interview, You Will Be Assessed Against The Following:

• Leadership
• Working Together
• Delivering at Pace
• Changing and Improving
• Communicating & Influencing
• Making Effective Decisions
  
  

Sift & Interview to be held at HMNB Devonport.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: [e-mail] .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

Open to UK nationals only.

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job Contact :

• Name : Matthew Bird
• Email : [e-mail]
  
  

Recruitment team

• Email : [e-mail]
  
  

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: [e-mail].