Executive Assistant

NRG.; Newcastle upon Tyne; On-site; GBP 30,000; Full time

Job description

Do you enjoy fast paced Executive PA work and are immediately available?

Our Newcastle based client has an opportunity to join their business as an Executive Assistant covering a period of maternity leave for 12 months.

As Executive Assistant, you will focus on assisting the Operations Director with a variety of administrative activities in a very dynamic working environment.

They are looking for someone who is motivated, passionate and committed to making a difference, with great attention to detail and an outstanding sense of confidentiality.

What will you be doing:

• Strategic Support: Providing high-level administrative and strategic support to the UK COO, helping them manage their time, priorities, and tasks effectively.
• Diary Management: Efficiently managing the COO’s calendar, including scheduling meetings, appointments, and coordinating travel.
• Communication: Serving as a gatekeeper and the first point of contact between the COO and internal/external stakeholders, ensuring clear and professional communication.
• Documentation: Preparing and reviewing documents, reports, presentations, and correspondence.
• Meeting Coordination: Organising and coordinating meetings, preparing agendas, taking minutes, and actioning.
• Project Support: Assisting in managing key projects, tracking progress, and liaising with cross-functional teams to ensure deadlines are met.
• Travel and Expense Management: Handling travel arrangements, accommodations, and expense reports efficiently and cost-effectively.

What will you have:

• Proven experience as an Executive Assistant or in a similar role, ideally supporting senior executives.
• Exceptional organisational skills and multitasking.
• Excellent verbal and written communication skills.
• Tech-Savvy – MS Office Suite, Word/Excel/PowerPoint.
• High level of integrity and discretion.

Salary & Benefits:

• £30,000 per annum.
• Birthday off as a special treat.
• Early finish Fridays.
• Onsite canteen.
• Discounted gym and health club memberships.
• Access to private healthcare and Medicash cash plan.
• Company discounts.