Educational Visits Administrative Assistant

HMC (Headmasters' and Headmistresses' Conference); Kingston upon Thames, Market Harborough; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading educational organization seeks an Educational Visits Administrative Assistant to manage school trips and ensure compliance with policies. This permanent role requires multitasking and proactive initiative, offering a competitive salary and benefits. The role supports collaboration with staff and external providers.

Benefits

Generous benefits

Qualifications

• Efficient administrator to support school trips.
• Must demonstrate initiative and meet deadlines.

Responsibilities

• Ensure visit documentation is completed and compliant.
• Collaborate with staff, external providers, and parents.

Skills

Multitasking

Proactive Approach

Tools

EVOLVE

Job description

Teaching careers in HMC independent schools

Educational Visits Administrative Assistant

We are seeking an efficient and effective administrator to support all school trips and educational visits.

The postholder will be the primary user of the EVOLVE trips management system, ensuring all visit documentation is accurately completed, processed promptly, and compliant with school policies.

Reporting to the Assistant Head Co-Curricular & Character Education, this role involves close collaboration with teaching and support staff leading trips, external providers, students, and parents/guardians.

The ideal candidate must be able to multitask, meet deadlines, and demonstrate a proactive approach with initiative to complete tasks efficiently.

This role offers a competitive salary, generous benefits, and is on a permanent contract, working 40 hours per week during term time plus 2 weeks (38 weeks/year), Monday to Friday, 0830-1630. Some flexibility may be discussed.

The closing date for applications is 9am on Friday, 16th May 2025. Early applications are encouraged as the school may start interviews before the deadline.

An online search will be conducted prior to interview to check for any incidents affecting your suitability to work with children, in line with Keeping Children Safe in Education. This search will only use publicly available information and focus on suitability issues. Findings will not automatically disqualify candidates.

Kingston Grammar School is committed to safeguarding children and expects all staff and volunteers to share this commitment. Successful applicants will undergo child protection screening, including checks with past employers and the DBS.

Contact addresses:

• 70/72 London Road, Kingston upon Thames, KT2 6PY
• 12 The Point, Rockingham Road, Market Harborough, Leicestershire, LE16 7QU