Education Officer (Undergraduate)

Royal College Of Veterinary Surgeons; England; On-site; GBP 26,000 - 36,000; Full time

Job summary

The Royal College of Veterinary Surgeons (RCVS) seeks an organised administrative professional to support the Education Department in coordinating accreditation events across the UK and internationally.

You will manage the evidence repository, arrange meetings, take minutes, and liaise with universities and accreditation bodies. The role involves travel to settings such as veterinary practices and farms as required and requires regular on-site presence.

Qualifications

• Highly organised with proven ability to prioritise work and meet deadlines.
• Excellent planning skills to manage multiple schedules long-term.
• Experience working with committees and taking formal notes.
• Familiarity with HEI quality evidence gathering.
• Strong written and verbal communication with diverse stakeholders.
• Ability to work unsupervised and manage own workload.

Responsibilities

• Coordinate accreditation events and schedules with panel members.
• Manage repository of accreditation evidence across schools.
• Take minutes and follow up actions for meetings.
• Arrange travel, accommodation and liaise with universities for timetables.
• Respond to queries and provide administrative support to undergraduate team.

Skills

Highly organized

Planning skills

Communication

Attention to detail

Multi-schedule management

Teamwork

Independent work

Problem solving

Tools

Databases

SecureDocs

Job description

**Please note that In-person presence in the office will be needed as business requires, currently approximately 1-2 times per month, but may vary across the year. Attendance on veterinary school visitations (up to 6 days) as required**

Background

The Royal College of Veterinary Surgeons (RCVS) is the regulatory body for the veterinary and veterinary nursing professions in the UK. It sets, upholds and advances veterinary standards for the benefit of animal health and welfare, and public health.

One important aspect of our role is the accreditation of veterinary degree programmes, through the identification of day one competences, accreditation standards and the formal accreditation (review) event process. Every accreditation event comprises the need for effective administration and co-ordination across the different stages in the process, including the management of the repository of evidence from each school, co-ordination and presentation of evidence to team members and the organisation of a bespoke visitation which involves the coordination of large teams of experts over several days at Higher Education Institutions.

Job Summary

1. To provide administrative support to the education department in the co-ordination of all accreditation events, both in the UK and overseas.
2. To effectively monitor, populate and manage the repository of accreditation evidence for each school, ensuring the team is provided with clear, accessible evidence throughout each stage of the accreditation event.
3. To support committee secretaries within the undergraduate team in the administration of meetings.
4. To support the wider Education Department in responding to email and telephone queries.

Key responsibilities

To support the Lead for Undergraduate Education in the administration and management of the evidence within the repository for each school, including:

• Communications with school representatives to support their submissions of timely and correctly indexed evidence for accreditation events and annual monitoring
• Contributing to analysis and summary reporting as appropriate
• Managing RCVS systems for document storage (SecureDocs) across the education department

To support the Lead for Undergraduate Education in the administration and coordination of accreditation events, through effective and timely communication with all members of the accreditation panel, including but not limited to:

• Coordinating diaries and ensuring individual’s availability and conflicts of interest declarations
• Travel and hotel bookings for all visitation team members as required
• Liaison with the university and / or international accrediting organisation around timetables, scheduling and any other RCVS requirements
• Organising evidence consideration meetings with the panel in advance of a visitation, including setting the agenda, taking minutes and following up on any associated actions
• Coordination of any additional requests for evidence / information from the university
• Attendance on accreditation visits to provide administrative support to the Undergraduate team, as required. This will include visiting veterinary practices, working farms and other veterinary-related establishments as required.
• To support the Undergraduate team in effective planning and managing the schedule of accreditation events, to ensure communication with stakeholders takes place in line with our processes. This also includes ensuring that internal tracking documents are kept up-to-date
• To monitor and ensure all accreditation panel and relevant committee members have completed the required online training.
• To support the Lead for Undergraduate Education in ensuring visitors expense claims are submitted promptly and monitored effectively.
• To coordinate the annual monitoring submissions from accredited programmes for consideration by the Primary Qualifications Subcommittee (PQSC) and to collate data to assist with committee reports as required.
• To support the Secretary to the PQSC in the organisation and smooth running of meetings including scheduling, administrative support during meetings and onboarding of new committee members in the use of the RCVS systems.
• To schedule meetings and take minutes as required, ensuring actions are followed up on.
• Ensure actions required in relation to the process of accreditation events, as part of our internal quality improvement processes, are completed.
• Maintain records of programmes directly accredited by the RCVS and assist the Registration Department in processing applications for membership coming from North American graduates.
• Act as the Departmental Web-coordinator, ensuring Education Department web pages are updated as requested by colleagues.
• Contribute to departmental team discussions on developing procedures and day-to-day operational issues.
• Contribute to the work of the Education Department by undertaking other duties that may be required to support the team, such as responding to queries via the Education and Accreditations inboxes and answering the Department phone line.

Person specification/skills

Essential experience and qualities

1. Highly organised with proven ability to prioritise work to meet deadlines
2. Excellent planning skills, with the ability to manage multiple schedules on a longitudinal basis
3. An understanding of the types of evidence gathered by HEI’s which relate to quality
4. Excellent written and verbal communication skills with a range of individuals from different sources, maintaining professionalism at all times
5. Ability to work accurately and pay attention to detail
6. To effectively amend plans / schedules in order to meet changing requirements
7. Ability to schedule meetings effectively
8. Experience of working as part of a team and willingness to provide support to colleagues
9. Ability to manage own workload and work unsupervised
10. Competence in the use of a variety of IT systems, including databases
11. Resilient nature and willingness to learn.

Desirable experience and skills

1. Experience of working with committees, and taking formal notes
2. Project management skills
3. Adept with data handling
4. Familiarity with the veterinary / education sector

1st Interviews 30th November and 1st December 2026 (Online)

2nd Interviews 7th December 2026 (in Person)