Education Officer (Undergraduate)

Royal College of Veterinary Surgeons; City Of London; On-site; GBP 32,000 - 45,000; Full time

Benefits offered by this job

Flexible working options

Job summary

Royal College of Veterinary Surgeons (RCVS) Education Department seeks an Education Officer to coordinate UK and international accreditation events for veterinary degree programmes. The role involves managing evidence, liaising with universities and international bodies, and supporting panel and committee processes.

The role requires strong organisation, robust planning across schedules, and excellent communication.

Qualifications

• Proven ability to prioritise work to meet deadlines.
• Experience of working as part of a team and supporting colleagues.
• Highly organised and able to manage multiple tasks.
• Excellent planning across multiple schedules over time.
• Understanding of evidence packs used by higher education for quality.
• Excellent written and verbal communication with diverse stakeholders.
• Accuracy and attention to detail.
• Competence with IT systems, including databases.

Responsibilities

• Coordinate accreditation events in the UK and overseas, including panel diaries, conflict of interest declarations and travel and hotel bookings.
• Monitor and manage each school's accreditation evidence repository for clear panel access.
• Liaise with universities and international accrediting organisations on timetables and requirements.
• Organise evidence meetings with the panel, including agendas, minutes and follow-up actions.
• Communicate with school representatives to secure timely, correctly indexed evidence for accreditation and annual monitoring.
• Coordinate annual monitoring submissions for the Primary Qualifications Subcommittee and compile data for reports.
• Support committee secretaries with meeting administration: scheduling, minutes, onboarding members to systems.
• Attend accreditation visits to provide administrative support at venues including practices and farms.
• Monitor training completion by panel and committee members and manage expense claims.
• Maintain records of RCVS-accredited programmes and assist with North American graduate membership applications.
• Respond to queries via Education and Accreditations inboxes and phone line.
• Act as departmental web coordinator, updating Education Department pages and SecureDocs storage.

Skills

Highly organised

Excellent planning

Strong communication

Attention to detail

IT systems

Tools

SecureDocs

Databases

Job description

This Education Officer post sits in the Royal College of Veterinary Surgeons' Education Department, the UK regulator for the veterinary and veterinary nursing professions. The work centres on coordinating accreditation events for veterinary degree programmes, in the UK and overseas, and managing each school's evidence. It stands out for travel, with visitations of up to six days, and in-person office attendance around one or two times a month.

What the job involves

• Coordinate accreditation events in the UK and overseas, including panel diaries, conflict of interest declarations and travel and hotel bookings
• Monitor, populate and manage each school's accreditation evidence repository so the panel has clear, accessible evidence at every stage
• Liaise with universities and international accrediting organisations on timetables, scheduling and RCVS requirements
• Organise evidence consideration meetings with the panel, including agendas, minutes and follow-up of actions
• Communicate with school representatives to secure timely, correctly indexed evidence for accreditation and annual monitoring
• Coordinate annual monitoring submissions for the Primary Qualifications Subcommittee and collate data for committee reports
• Support committee secretaries in meeting administration, including scheduling, minutes and onboarding members to RCVS systems
• Attend accreditation visits to provide administrative support, including visits to veterinary practices, farms and other establishments
• Monitor that panel and committee members complete required online training, and ensure visitor expense claims are submitted promptly
• Maintain records of RCVS-accredited programmes and assist with membership applications from North American graduates
• Respond to queries through the Education and Accreditations inboxes and the department phone line
• Act as departmental web coordinator, updating Education Department pages, and manage SecureDocs document storage

What’s required

Experience

• Proven ability to prioritise work to meet deadlines
• Experience of working as part of a team and supporting colleagues

Skills & knowledge

• Highly organised
• Excellent planning skills across multiple schedules over time
• Understanding of the types of evidence higher education institutions gather on quality
• Excellent written and verbal communication with a range of individuals, maintaining professionalism
• Accuracy and attention to detail
• Competence in a range of IT systems, including databases

Other

• Ability to amend plans and schedules to meet changing requirements
• Ability to schedule meetings effectively
• Ability to manage own workload and work unsupervised
• Resilience and willingness to learn

Nice to have

• Experience of working with committees and taking formal notes
• Project management skills
• Adept with data handling
• Familiarity with the veterinary or education sector

What’s offered

• Flexible working options