Education Apprenticeships Coordinator - Onboarding & Funding

ESF Apprenticeships; Stevenage; Hybrid; GBP 29,000 - 32,000; Full time

Benefits offered by this job

Hybrid working (up to 2 days)

Simply Health benefits

Employee-owned environment

Job summary

ESF Apprenticeships in Stevenage is seeking an Education Apprenticeships Coordinator to support onboarding, funding administration and compliance while delivering a brilliant learner and employer experience.

The role covers managing learner records, ensuring compliant processes, and running live online enrolment meetings within a flexible hybrid setup.

Qualifications

• Experience in administration or a similar education / training administration role.
• Strong organisational skills and excellent attention to detail.
• Confident communication and interpersonal skills when working with employers, learners and colleagues.
• Good IT skills, ideally including Google Workspace and other office software.
• A proactive, problem-solving approach and ability to adapt to changing requirements.
• A commitment to confidentiality, accuracy and high-quality service delivery.

Responsibilities

• Deliver apprenticeship programmes efficiently and manage learners' records.
• Support Compliance Lead and wider team.
• Run live online enrolment meetings.
• Welcome apprentices onto their programmes and answer questions from learners and employers.

Skills

Administration

Apprenticeships

Learner Onboarding

Funding

Compliance

Education / Training

Digital Systems

Google Workspace

Stakeholder Support

Tools

Google Workspace

Job description

Help Learners Start Strong. Keep Every Detail on Track.

Are you an organised administrator who enjoys working with people, systems and detail?

Would you like to use your skills within education, helping apprentices and schools access opportunities that can genuinely shape futures?

Join the award-winning team at ESF Apprenticeships, an Ofsted 'Strong in All Areas' training provider and proud member of The Real Group.

We're looking for a self-motivated Education Apprenticeships Coordinator to support apprentice onboarding, funding administration and compliance while providing a brilliant experience for learners and employers.

The Role at a Glance

Stevenage, Hertfordshire | Up to 2 Days Hybrid Working - Negotiable

Full Time | Permanent | 37.5 Hours

Holiday: 28 Days + Bank Holidays

Pedigree:

Ofsted Rated 'Strong in All Areas' 2026

Accolades:

Winner - Education & Childcare Apprenticeship Provider of the Year 2022

Your Background / Skills:

Administration, Apprenticeships, Learner Onboarding, Funding, Compliance, Education / Training, Digital Systems, Google Workspace, Stakeholder Support

Who We Are

Educational & Sporting Futures, also known as ESF Apprenticeships is a growing, innovative apprenticeship provider helping individuals aspire and achieve through education and training.

We work with schools and communities to deliver apprenticeships with a focus on SEND, PE, Health & Wellbeing and Leadership.

Our team includes experienced teachers and education professionals, supported by an office team passionate about creating opportunities for learners.

We're proudly part of The Real Group, an employee-owned organisation providing inclusive professional development for education professionals.

Our values are Inclusivity, Integrity, Positivity, Curiosity, Growth and Sustainability.

The Opportunity

You'll play a key role in the smooth and efficient delivery of our apprenticeship programmes, developing expertise in apprenticeship digital systems while supporting our Compliance Lead and wider team.

You'll help manage the onboarding of apprentices, maintain accurate learner records and ensure processes are completed efficiently and compliantly.

You'll also run live online enrolment meetings, welcoming apprentices onto their programmes and answering questions from learners and employers.

It's a varied role where you'll support apprentices throughout their learner journey while making sure the important details behind the scenes are always taken care of.

About You

We're looking for someone organised, accurate and confident in communicating with different people.

You’ll likely bring

• Experience in administration or a similar education / training administration role, ideally within apprenticeships.
• Strong organisational skills and excellent attention to detail.
• Confident communication and interpersonal skills when working with employers, learners and colleagues.
• Good IT skills, ideally including Google Workspace and other office software.
• A proactive, problem-solving approach and ability to adapt to changing requirements.
• A commitment to confidentiality, accuracy and high-quality service delivery.
• A calm, self-motivated and team-focused attitude.
• Previous apprenticeship experience would be particularly valuable, but we're also interested in candidates with relevant transferable administration experience within education or training.

What You’ll Get

• £29,000 - £32,000 salary depending on experience.
• Up to 2 days hybrid working, negotiable.
• Flexible working within a friendly, supportive team.
• Simply Health benefits.
• The opportunity to develop within a dynamic and growing organisation.
• An inclusive, employee-owned working environment.

Your Experience / Background / Previous Roles May Include Apprenticeships Administrator, Apprenticeship Coordinator, Apprenticeship Training Administrator, Compliance Administrator, Data & Compliance Assistant, Programme Support Officer, Training & Quality Administrator, Education Administrator, Talent Executive, HR Administrator or Recruitment Administrator with exposure to apprenticeships or funded training.

Ready to Be Part of Something Bigger?

At ESF Apprenticeships, you'll do more than help us onboard apprentices and manage our systems compliantly. You'll help unlock potential, shape futures and make a tangible difference in schools and communities nationwide.

If you're passionate about education, detail-driven and eager to grow with an award-winning apprenticeship provider, we'd love to hear from you.