Editorial Administrator

TN United Kingdom; Oxford; Remote; GBP 20,000 - 30,000; Part time

Job summary

An exciting opportunity awaits in the realm of academic publishing! This fully remote part-time role as an Editorial Administrator offers a chance to contribute to leading journals while honing your administrative skills. You'll oversee the peer review process, manage communications, and support the Editorial Office in various capacities. With a focus on work/life balance, this role provides flexibility and generous benefits, making it ideal for those looking to advance their career in a supportive environment. Join a forward-thinking organization that values your contributions and promotes professional growth.

Benefits

25 days of holiday

Pension contributions up to 12%

Loans and savings schemes

Travel-to-work schemes

Access to local discounts

Qualifications

• Experienced administrator with strong attention to detail and time management skills.
• Familiarity with publishing or academia is preferred, but not essential.

Responsibilities

• Ensure smooth running of the peer review process and manage Editorial Office communications.
• Provide data analytical support for reports and assist with ad-hoc projects.

Skills

Attention to detail

Time management

MS Word

MS Excel

Experience with manuscript submission systems

Familiarity with publishing or academia

Job description

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This is a fully remote part-time position working 17.5 hours per week.

We have an exciting opportunity to start or progress your career in academic publishing. We are recruiting for a part-time (17.5h per week) Editorial Administrator for the European Society of Human Reproduction and Embryology (ESHRE) journals. You will be responsible for the day-to-day administration and support of our Editorial Office, which publishes four society-owned, leading academic journals.

Other duties will include:

• Ensure the smooth running of the peer review process by monitoring manuscript progress through the ScholarOne submission system, sending reminders as necessary, and alerting colleagues to potential problems.
• Manage the Editorial Office email account, providing timely and appropriate support to stakeholders (authors, reviewers, editors), and triaging queries to colleagues as needed.
• Organise weekly Editorial Office meetings, including preparing agendas and writing minutes.
• Provide data analytical support for biannual Editorial Office reports for the Society Publication Committee and assist with ad-hoc projects, such as selecting new Associate Editors, to enhance the quality and reputation of the journals.
• Liaise with external service providers, suppliers, and contractors to ensure cost-effective use of services and supplies.
• Process Editorial Office invoices using the proprietary OUP purchasing system, including requisitions and purchase orders.
• Maintain updated editorial lists (Editors, Deputy Editors, Associate Editors, and former Associate Editors) for all journals and inform relevant parties of changes.
• Collaborate with freelance editorial staff to create effective hand-over notes, ensuring a smooth peer review process for customers and clients.
• Provide general administrative support to the Editorial Office and respond to ad hoc requests from the Managing Editor team.

This is a fully remote position based in the UK.

About You

If you are an experienced administrator seeking to start or advance your career in a part-time publishing role, this could be the right job for you! Medical, biological, or scientific experience is highly desirable but not essential.

• Experience with manuscript submission systems is beneficial.
• Familiarity with publishing or academia is preferred.
• Excellent attention to detail.
• Strong time management and prioritisation skills.
• High-level IT skills, including MS Word and Excel.

This is a part-time (0.5 FTE) role working 17.5 hours weekly. Our preference is for these hours to be spread across 4 or 5 days, but we are flexible.

Interested candidates are encouraged to apply promptly, as the vacancy may close early due to high application volume.

We value work/life balance at OUP. We offer 25 days of holiday, increasing with service, plus bank holidays and a 3-day Christmas closure. The role involves a 35-hour workweek. We are open to discussing flexible working patterns depending on the role. We also support active employee networks and societies.

Our benefits include pension contributions up to 12%, loans and savings schemes via Salary Finance, travel-to-work schemes, and access to various local discounts. Please see our Rewards and Recognition page for more information.