Sample Coordinator

PetroStrat; Conwy; On-site; GBP 25,000 - 30,000; Full time

Job summary

PetroStrat is seeking a highly organised Sample Coordinator to manage laboratory slides and materials across multiple locations. This role involves coordinating distribution, archiving, and ensuring compliance in handling samples, supporting both internal teams and external clients. Ideal candidates will have strong organisational skills and attention to detail, with a willingness to work in dynamic environments.

Qualifications

• Highly organised and methodical with effective prioritisation skills.
• Excellent attention to detail and accuracy.
• Strong communication skills, both written and verbal.

Responsibilities

• Manage the flow of laboratory slides and associated materials.
• Coordinate distribution priorities and liaise with internal departments.
• Archive and manage sample materials safely and compliantly.

Skills

Organisational skills

Attention to detail

Communication skills

Forklift licence

Microsoft Office proficiency

Job description

Contract Type: Fixed-term - 6 months (with potential to become permanent)

Location: Conwy, on-site

Overview

PetroStrat’s laboratory produces microscope slides for our scientists to review. Produced slides are our product, the control of which is an important part of our company success. We are seeking a highly organised and detail-oriented Sample Coordinator to manage the flow of laboratory slides and associated materials across multiple company locations. This role plays a key part in ensuring timely distribution, archiving, and return of slides and sample material, supporting both internal teams and external clients.

Key Responsibilities

• Sample Coordination(Approx. 75% of role)
• Receive laboratory slides and update allocation records in company databases.
• Communicate availability of new slides and coordinate distribution priorities with relevant teams.
• Organise and dispatch slides and related equipment to remote staff and external stakeholders.
• Liaise with internal departments to coordinate slide scanning activities.
• Arrange courier bookings and manage sample transfers between PetroStrat sites, including Northwich, the USA, and Canada.
• Sample Archiving, Return, and Disposal
• Archive logged slides in designated storage areas.
• Maintain organisation and cleanliness of archive rooms and warehouses.
• Prepare and package sample materials for return to clients.
• Manage the safe and compliant disposal of sample materials.
• Administrative Support
• Provide general administrative assistance to support the smooth running of operations.
• Assist with ad hoc tasks as required by the team or management.
  
  

Essential Skills And Attributes

• Highly organised and methodical, with the ability to prioritise effectively in a dynamic environment.
• Excellent attention to detail and accuracy.
• Strong communication skills, both written and verbal.
• Valid forklift licence or willingness to undertake training.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Ability to work independently and collaboratively within a team.
• Comfortable handling physical materials and working in warehouse or archive environments.
  
  

Desirable Skills And Experience

• Previous experience in sample coordination, archiving, or logistics.
• Experience working in a warehouse or storage facility.
• Familiarity with courier booking systems or logistics platforms.
• Understanding of health and safety practices in a laboratory or warehouse setting.
  
  

PetroStrat Ltd is a Stratigraphic Consultancy that provides a comprehensive suite of integrated geological services predominantly to the Oil & Gas industry, as well as a suite of laboratory services to our clients.