Army - Military Secretariat

UK Ministry of Defence; England; Hybrid; GBP 36,000 - 43,000; Full time

Job summary

An established government organization is seeking a Military Secretariat to play a pivotal role within the Brigade. This dynamic position involves ensuring timely submission of military reports, managing documentation, and supporting both military and civilian staff with HR queries. The ideal candidate will thrive in a collaborative environment, balancing flexible working with essential office presence. With a commitment to professional development and a supportive work culture, this role offers a unique opportunity to contribute to the UK's military operations while enjoying a rewarding career path.

Benefits

25 days paid annual leave

Highly competitive pension scheme

Professional development opportunities

Flexible working patterns

Employee Assistance Programme

Enhanced parental and adoption leave

6 days special leave for volunteering

Learning and Development support

Qualifications

• Experience using MS Office applications is essential.
• JPA experience and HR systems knowledge are desirable.

Responsibilities

• Ensure military reports are delivered on time to the Army Personnel Centre.
• Manage MS documentation and support recruitment requests.
• Liaise with units and provide HR support to civilian staff.

Skills

MS Office Applications (Word, PowerPoint, Excel)

JPA Experience

HR Systems

Job description

Bulford, SP4 9NA

We are passionate about Smarter Working and believe that a combination of flexible working practices, digital technology and modern workspaces will give you the opportunity to enjoy a healthy work-life balance, while ensuring you deliver your outcomes effectively and efficiently – we expect you to know where to be to have the most impact, balancing your individual needs with that of your team and the organisation. However, recognising the benefits of face-to-face working, there is an expectation that you would be in the office at least 60% of the time (3 days a week). WFH is supported, however this will be driven by work requirements.

Job Summary

The Ministry of Defence employs over 50,000 Civil Servants. Within that, the Army Top Level Budget (TLB) employs around 12,000 MOD Civil Servants located at over 300 locations. Ours is a diverse workforce, with roles ranging from trainers, human resources, teachers, and psychologists to storekeepers, financiers, project and programme managers, and policy secretariat staff. There are many different functions and professions delivering key outputs for the Army.

The British Army’s 20th Armoured Brigade Combat Team (The Iron Fist) is based in Wing Barracks, Bulford. It forms part, of the 3rd (United Kingdom) Division (The Iron Division), the Army’s primary war fighting force.

The Iron Fist is currently deployed in over 10 countries around the world. The Brigade conducts various training exercises all whilst posed to support UK resilience tasks.

The role of Military Secretariat requires frequent communication with military and civilian staff at the brigade and those at our units. You will work closely with the Brigade Commander (Comd) during the months where they are required to complete reports, ensuring the smooth running of the process. This post is challenging yet rewarding.

This position is advertised at 37 hours per week.

Job Description

The role of Military Secretariat (MS) is a demanding yet rewarding role and is a pivotal part of the Brigade.

Key Responsibilities Of The Successful Military Secretariat:

• Ensure that all military reports and those requiring attention from the Brigade Comd are delivered to Army Personnel Centre (APC) Glasgow on or before the reporting deadline as directed in Joint Service Publication (JSP) 757.
• Use Military IT System to search for information, initiate and finalise reports – Training will be provided.
• Collate, create and manage all MS documentation.
• Organise all MS Order of March Boards required at the Brigade.
• Process all military and civilian recruitment requests including extensions.
• Support all staff by answering queries and locating information, particularly regarding soldier and officer MS.
• Support all Civilian Staff at units with Civilian HR queries, signposting as required and liaising with Civ Sec teams for advice.
• Support the HQ Honours & Awards process by arranging boards and collating submissions for 3rd UK Division.
• Liaise with units as required.
• Lead on the Civil Service Reward Schemes for the brigade.
• Carry out admin tasks as required that are linked to the tasks above.
  
  

Training will be required to be granted the required permissions to use the Military IT System. Travel will be required, max 1 week in Glasgow, Scotland. This can be conducted once in post and costs will be covered in accordance with policy.

The role of Military Secretariat (MS) is a demanding yet rewarding role and is a pivotal part of the Brigade.

Key Responsibilities Of The Successful Military Secretariat:

• Ensure that all military reports and those requiring attention from the Brigade Comd are delivered to Army Personnel Centre (APC) Glasgow on or before the reporting deadline as directed in Joint Service Publication (JSP) 757.
• Use Military IT System to search for information, initiate and finalise reports – Training will be provided.
• Collate, create and manage all MS documentation.
• Organise all MS Order of March Boards required at the Brigade.
• Process all military and civilian recruitment requests including extensions.
• Support all staff by answering queries and locating information, particularly regarding soldier and officer MS.
• Support all Civilian Staff at units with Civilian HR queries, signposting as required and liaising with Civ Sec teams for advice.
• Support the HQ Honours & Awards process by arranging boards and collating submissions for 3rd UK Division.
• Liaise with units as required.
• Lead on the Civil Service Reward Schemes for the brigade.
• Carry out admin tasks as required that are linked to the tasks above.
  
  

Training will be required to be granted the required permissions to use the Military IT System. Travel will be required, max 1 week in Glasgow, Scotland. This can be conducted once in post and costs will be covered in accordance with policy.

Person specification

Essential Skills:

• Knowledge & Experience of using MS Office Applications (Word, PowerPoint, Excel).
  
  

Desirable Skills:

• JPA Experience.
• Experience working within a Government Organisation.
• Experience working with HR Systems.
  
  

Behaviours

We'll assess you against these behaviours during the selection process:

• Communicating and Influencing
• Managing a Quality Service
• Making Effective Decisions
• Delivering at Pace
  
  

We only ask for evidence of these behaviours on your application form:

• Communicating and Influencing
• Managing a Quality Service
• Making Effective Decisions
  
  

Alongside your salary of £36,530, Ministry of Defence contributes £10,582 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.

Other Benefits For Army Civil Servants Include:

• 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
• Highly competitive pension scheme
• Personal and professional development of skills
• Alternative working patterns for many roles
• Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
• Enhanced parental and adoption leave
• 6 days special leave per year which can be used for volunteering activities
• Learning and Development
  
  

We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.

A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

At application stage you will be assessed against the following:

• Your CV
• Personal Statement - 500 words detailing your suitable experience to the person specification.
• Behaviours
• Communicating and Influencing
• Making Effective Decisions
• Managing a Quality Service
  

Applications will be sifted using the Behaviours, CV, and Personal Statement that have been chosen for this campaign, but in the event of 10 or more applications, an initial sift will be conducted on the lead behaviour 'Making Effective Decisions'

At interview stage you will be assessed against the following behaviours;

• Communicating and Influencing
• Making Effective Decisions
• Managing a Quality Service
• Delivering at Pace
  
  

Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed and will be held in person. We endeavour to keep to these time frames, but these are subject to change around business needs.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: [e-mail] .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This Job Is Broadly Open To The Following Groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
  
  

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job Contact :

• Name : Michael Ruocco
• Email : [e-mail]
  
  

Recruitment team

• Email : [e-mail]
  
  

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: [e-mail].