Assistant to the EA

Phoebe Philo; Greater London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in the creative industry is seeking an Assistant to the Executive Assistant. This role involves providing administrative support, managing schedules, and ensuring smooth operations. The ideal candidate will have strong organisational skills, experience in a fast-paced environment, and a proactive attitude. Join a dynamic team and contribute to exciting projects while maintaining professionalism and discretion.

Qualifications

• 1-2 years of experience in an administrative role, preferably in a creative industry.
• Strong organisational and multitasking skills with attention to detail.

Responsibilities

• Assist with scheduling meetings and coordinating appointments.
• Handle general administrative tasks and maintain office organisation.
• Conduct research to support creative projects.

Skills

Organisational Skills

Communication

Multitasking

Discretion

Initiative

Tools

Microsoft Office Suite

Scheduling Tools

Job description

Purpose of the role

The Assistant to the EA will provide administrative and operational support, ensuring smooth day-to-day workflow for the Executive Assistant and assisting in managing the Creative Director’s schedule, communications, and projects.

Responsibilities

• Assist the Executive Assistant with scheduling meetings, and coordinating appointments for the Creative Director.
• Handle general administrative tasks, including organising files, drafting emails, and preparing documents, presentations, and meeting materials.
• Support the coordination of travel arrangements, itineraries, and expense reports.
• Help manage correspondence, including emails, calls, and messages, ensuring timely responses.
• Maintain office organisation and ensure necessary supplies are available.
• Conduct research and provide insights to support creative projects and business initiatives.
• Collaborate with different departments to facilitate seamless communication and operations.
• Handle confidential and sensitive information with discretion.
• Perform additional duties as assigned to support the Executive Assistant and Creative Director.

Qualifications, Skills, Experience Required

• 1-2 years of experience in an administrative or assistant role, preferably within a creative or fast-paced industry.
• Strong organisational and multitasking skills, with strong attention to detail.
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling tools.
• Ability to work independently and take initiative in a dynamic environment.
• Discretion and professionalism in handling confidential information.
• A proactive, can-do attitude with the ability to adapt to changing priorities.
• Experience in the creative industry (fashion, media, design, or entertainment) is a plus
• Approachable yet professional
• Able to work in a fast-paced environment
• Able to multitask time-sensitive tasks and remain calm under pressure