People Experience Assistant

Ancient + Brave | B Corp; Wealden; On-site; GBP 25,000 - 35,000; Full time

Job summary

Ancient + Brave, a B-Corp certified company, seeks a People Experience Assistant to enhance team wellbeing and office management. This role involves supporting the People function, maintaining a welcoming office environment, and assisting the Executive Assistant. Join a fast-growing brand committed to sustainability and employee welfare.

Benefits

Discretionary bonus based on performance

Private Medical Insurance

Continuous training & professional development

25 days annual holiday plus bank holidays

Wellbeing day

Complimentary nutritionist sessions

Retail discounts and salary sacrifice schemes

Qualifications

• Exceptionally organised with great attention to detail.
• Friendly, approachable, and team-oriented.
• Able to handle sensitive information and maintain strict confidentiality.

Responsibilities

• Overall responsibility for the smooth and efficient running of the Head Office.
• Act as the first point of contact for employee queries.
• Assist with administrative tasks including spreadsheet management and reporting.

Skills

Organisational skills

Attention to detail

Team-oriented

Confidentiality

Communication

Proactivity

Problem-solving

Job description

About Us

We started as all good businesses do, by seeing the opportunity to do things differently. We are committed to putting people and the planet at the heart of our business, and as our community grows, so does our vision.

We are shaping the future of wellness with our range of award winning collagen, blends and supplements - simple daily rituals, thoughtfully designed to support our community on their journey towards whole body health.

As a B-Corp, Ancient + Brave meets the highest standards of social and environmental impact. In June 2024, we were named 5th in The Sunday Times 100 fastest-growing private companies - our brand has developed an incredible following and we are growing and expanding at an exhilarating rate.

Want to be a part of a team that’s shaping the future of health and wellbeing?

We'd love to have you!

THE ROLE

We’re looking for a highly organised, warm, and proactive People Experience Assistant to join the team at Ancient + Brave.

In this role, you’ll help create a seamless and positive day-to-day experience for our team by supporting our People function, maintaining a welcoming and efficient office environment, and assisting our Executive Assistant where required.

You will play a vital part in ensuring every team member, whether a new joiner or a long-standing colleague, feels supported and valued.

This role will be based in our Head Office (currently based in Uckfield, moving to Lewes in September). The hours for this role are Monday - Friday 8am - 4pm.

Key Responsibilities

Reporting to Executive Assistant you will be responsible for the following:

Office Management

• Overall responsibility for the smooth and efficient running of our Head Office.
• Act as the main point of contact for our London shared office space.
• Build and manage relationships with vendors and suppliers (e.g. cleaning services).
• Assist with office health & safety compliance and due diligence practices.
• Maintain a clean, well-stocked, and welcoming office environment.
• Responsible for ordering all office supplies (stationery, milk, cleaning suppliers, desks, monitors etc. )
• Ensure communal spaces are cared for by all team members (kitchens, meeting rooms, toilets and other shared areas).
• Support EA with office refurbishments or relocations.
  
  

Support to the Executive Assistant

• Provide diary management and other support to the CEO/Founder when the EA is unavailable.
• Assist with C-suite admin tasks and ensure smooth communication flow.
• Support the EA with arranging the Summer and Winter gatherings, including sourcing the venue, catering, entertainment and travel.
• Support on special projects and broader office initiatives led by the EA.
  
  

People Experience

• Act as the first point of contact for employee queries and help resolve day-to-day issues.
• Help identify and implement improvements to enhance the employee experience.
• Deliver a smooth onboarding process for new joiners, including desk setup, reference checks, and benefit enrolments.
• Assist with administrative tasks including spreadsheet management, reporting and document editing.
• Coordinate employee gifting, celebrations, and key moments (birthdays, milestones).
• Coordinate the All Hands meetings for Head Office and the Unit (including catering)
• Collaborate with the Wellbeing Committee to prioritise team welfare.
  
  

Systems & IT Support

• Serve as the liaison between team members and our external IT support providers.
• Maintain accurate office systems and ensure relevant information is kept up to date.
• Conduct research and compile reports or data upon request.
• Provide ad hoc administrative support across the business.
  
  

Environmental, Social & Governance (ESG)

• Working with our ESG Executive you will support the business in maintaining and enhancing its B-Corp accreditation.
• Proactively suggest improvements to our environmental and social impact practices.
  
  

Who You Are

To be successful in this role, you will need the following skills / knowledge / experience:

• Exceptionally organised with great attention to detail and focus.
• Friendly, approachable, and team-oriented.
• Able to handle sensitive information and maintain strict confidentiality at all times.
• Confident managing multiple tasks and priorities simultaneously.
• Comfortable using and learning new systems and tools.
• Passionate about people, wellbeing, and sustainability.
• Someone with a huge amount of integrity, understanding the bounds of confidentiality and the fine line you need to walk in this particular role.
  
  

Further, to truly thrive at Ancient + Brave you will need to embody the spirit of our brand and align with our company culture. You will be:

• Hungry: Ambitious, driven with a growth mindset, always seeking ways to learn, develop and be better.
• Humble: No ego, collaborative team player, always acts with integrity and clear sense of accountability, aligned with our B-Corp values
• High Performing - Effective. Efficient, with a solid work ethic. Always operates with self-awareness that enables them to consistently push for exceptional results—while maintaining resilience, balance, and self-care.
• Hustle: Entrepreneurial. Innovative, fast-paced, great communicator. Always adept at solving problems and navigating dynamic, ever-changing situations.
  
  

WHY JOIN US

Ancient + Brave are a community-built brand and embracing innovation and sustainability with social and environmental responsibility is at the heart of everything we do. We hold ourselves accountable to the highest standards when it comes to our commitment to balance profit and purpose - working with us means being part of building a truly sustainable product. We are B Corp certified and members of 1% for the Planet, committed to giving back % of all sales towards helping environmental partners, so we can work together towards a better future for our planet.

At Ancient + Brave you’ll find an engaging, collaborative and inclusive work environment where your talents will be nurtured, and your contributions valued.

We provide all our team members with suitable laptop computers & headphones and our office is equipped with monitors, ergonomic chairs and sitting + standing desks. Our kitchens are fully stocked with the usual supplies as well as limitless supply of A+B products (you also get 50% off on any product you wish to purchase).

We pay a discretionary bonus based on a mix of company performance and individual contributions and review our salaries annually. Our pension contributions are ESG invested (so no pharma, weapons or other ethically questionable investments).

Our Private Medical Insurance is designed to support your health and wellbeing, providing swift access to high-quality care whenever you need it most.

Our Medicash plan offers access to specialist consultations, 24/7 Virtual GP and health screenings as well as dental, optical and complementary therapies and access to confidential support via its EAP programme.

Our Mintago platform gives employees access to financial wellbeing advice and support as well as retail discounts and salary sacrifice schemes, which cover childcare, cycle to work, gym membership, groceries and mobile/tech purchase.

In addition to our regular annual holiday allowance of 25 days plus bank holidays (pro-rated for part-time employees), we also offer one Wellbeing day to use as needed.

We offer continuous training & professional development opportunities and our team members get to enjoy complimentary nutritionist sessions in the office. We support a number of charities, coordinating our fund-raising initiatives for maximum impact. We hold two social events a year to come together and connect in a meaningful way.

An important note on our ways of working…

As a fast-paced scale-up, we’ve found that spending time together in person is hugely beneficial to the way we’re needing to communicate, collaborate and drive the business forward. We’ve worked hard to make our office (a beautiful old mill situated in East Sussex) an inviting and friendly environment for all of our team members and we expect any new joiner to be in the office full time.

We are an equal-opportunity employer committed to fostering an inclusive and diverse workplace culture. We embrace varied perspectives and encourage creativity that knows no bounds. While most of our roles are advertised as full-time, we are open to discussing part-time setup where appropriate.