Compliance and Agency Cover Coordinator

South and City College Birmingham; West Midlands Combined Authority; On-site; GBP 24,000 - 28,000; Full time

Job summary

A leading college in the West Midlands is seeking a Compliance and Agency Cover Coordinator to oversee vetting compliance and manage agency cover. The role includes maintaining records, liaising with various departments, and ensuring adherence to safety regulations. Ideal candidates will possess a CIPD Level 3 qualification and strong organizational skills.

Qualifications

• CIPD Level 3 qualified or working towards it.
• Demonstrate numeracy and literacy skills to Level 2.
• Sound working knowledge of Keeping Children Safe in Education.

Responsibilities

• Lead on vetting compliance within People Services.
• Coordinate agency cover for the College.
• Ensure the Single Central Record is kept up to date.

Skills

Numeracy

Literacy

Communication

Organisational

Problem-Solving

Education

CIPD Level 3

Tools

Microsoft Office

Job description

We hope that one of the buttons below will help you.

JOB DESCRIPTION & PERSON SPECIFICATION

Job Title: Compliance and Agency Cover Coordinator

Job Ref No: REQ001597

Contract type: Permanent


Hours per week: Full Time - 36.5 hours per week

Term-time only: No

T&Cs: Business Support

Band: Band E (SCP 14-17)

Salary: £24,779 to 27,037

Location: South & City College Birmingham*

*Post-holders can be required to work at any College Campus

Responsible to: Team Leader for Talent and People Operations

Main Job Purpose

• To lead on vetting compliance within People Services.
• To maintain an up to date Single Central Record.
• To coordinate agency cover for the College.
• To accurately monitor agency cover expenditure.

Key Accountabilities and Responsibilities

To maintain and circulate a list of approved and preferred supplier recruitment agencies for the College.

To liaise with the Vice Principal of Finance and the Head of Corporate Governance and Legal Services for the approval of Agency Supplier terms, conditions and rates.

Ensure the Single Central Record is kept up to date on a weekly basis, reporting any issues to the Team Leader for Talent and People Operations.

Schedule termly internal and external audits of the College Single Central Record.

Annually review the College Letter of Assurance (LOA) and ensure the College has an annual updated recorded of required LOA's.

Work closely with the Finance Department by tracking the expenditure of agency workers against invoices to aid with prompt payment.

Co-ordinate all agency cover bookings and feedback.

Adhere to the College Agency Cover booking procedure and ensure regular monitoring and review of its effectiveness.

Be the key point of contact between the Recruitment Agency and the College for all temporary and permanent roles.

Ensure the College has all necessary compliance information and records for all agency bookings and requirements under Keeping Children Safe in Education.

Manage all administration regarding Agency Worker Regulations and agency finders fees.

Ensure that the Recruiting Manager carries out a risk assessment in the event of a Positive Disclosure of an agency worker, to aid with reaching a conclusion.

Assist with new hire onboarding, (including temporary to permanent appointments).

Ensure KPIs regarding recruitment and onboarding are met.

Keep abreast of best practice and Keeping Children Safe in Education requirements regarding Safer Recruitment.

Ensure the Recruiting Manager is Safer Recruitment trained.

Liaise closely with the Professional Development Coordinator to ensure there is an up to date record of those trained in Safer Recruitment.

Assist with the collation and analysis of recruitment monitoring data, ensuring the College workforce is reflective at all levels of its learners.

Provide advice, guidance and training on compliance as and when required across the College.

Draft offer letters, contracts and complete compliance for all temporary to permanent appointments in a timely manner.

Provide administrative support across the People Services function as and when required.

Other Duties and Responsibilities

Comply with internal and external quality standards and contribute to the College's strategic aims.

Comply with college policies and procedures and health and safety regulations.

Support the safeguarding and promotion of students' welfare.

Maintain confidentiality in relation to all College information and to comply with Data Protection Legislation.

Participate in the College's Appraisal scheme and undertake any training as required.

Support and actively participate in the implementation of the College's Equal Opportunity policies.

PERSON SPECIFICATION

Characteristic

Essential

Desirable

Evidence

Appropriate professional qualification e.g. CIPD Level 3 qualified or working towards this or professional equivalent

P

Application Form/Interview

Demonstrate Numeracy and Literacy skills to Level 2

P

Application Form/Interview

A sound working knowledge of Keeping Children Safe in Education and Safer Recruitment

P

Application Form/Interview

A strong understanding of the Ofsted requirements and the Education Inspection Framework

P

Application Form/Interview

Ability to analyse information to enable the early identification and mitigation of risk

P

Application Form/Interview/

Assessment

Experience of financial record keeping and tracking

P

Application Form/Interview/

Assessment

Ability to communicate assertively and with confidence

P

Application/Interview

Ability to establish and implement standards and measurements

P

Application Form/Interview/

Assessment

Ability to work collaboratively with external partnerships e.g. recruitment providers

P

Application/Interview

Ability to develop and implement audit processes

P

Application/Interview/

Assessment

Demonstrate administrative and organisational skills

P

Application Form/Interview/ Assessment

Experience of coordinating quality standards

P

Application Form/Interview/

Assessment

Experience of working within a team

P

Application Form/Interview/

Assessment

Experience of training and advising others on compliance

P

Application/Interview/

Assessment

Demonstrable record of working flexibly and using own initiative

P

Application Form/Interview

Ability to work independently and as part of a team

P

Application Form/Interview/

Assessment

Excellent planning and organisational skills

P

Application Form/Interview

Sound IT skills, including Microsoft Office packages

P

Application/Interview

Ability to multi-task and work to tight deadlines

P

Application Form/Interview

Excellent attention to detail with a problem-solving mindset

P

Application Form/Interview/

Assessment

The College is committed to promoting a diverse and inclusive community - a place where we can all be ourselves and celebrate success together. We offer a range of inclusive employment policies, staff engagement forums (EDI Champions) and support services for all staff

It is an offence for anyone who is barred by the ISA from working with children and or vulnerable adults to apply for this position. All posts are subject to an enhanced DBS check

We reserve the right to bring forward the closing date of the adverts should we receive a sufficient level of interest!

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