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DIO- FMPD PSO Project Support Officer
Defence Infrastructure Organisation (DIO)
Wyton
Hybrid
GBP 29,000 - 35,000
Full time
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Job summary
An established industry player is seeking a proactive Project Support Officer to join their Facilities Management Project Delivery team. This role is pivotal in ensuring effective project control, governance, and communication across various projects valued at £11.8 billion. You will be responsible for coordinating information, managing documentation, and providing essential support to project teams. With a strong emphasis on collaboration and quality, this position offers the opportunity to contribute to significant infrastructure contracts that support Defence personnel. Join a dynamic environment that values diversity and offers flexible working arrangements.
Benefits
Qualifications
- Experience in project and financial environments.
- Strong governance and administration skills.
Responsibilities
- Manage project documentation and ensure compliance.
- Support project teams with financial approvals.
Skills
Education
Tools
Job description
Join the Defence Infrastructure Organisation (DIO) and have a future that matters: Be proud; Be challenged; Be unique.
Whittington WS14 9PY and Wyton PE28 2EA. Where business needs allow, this role may be suitable for a combination of office and home-based working, therefore you must consider if any of the above locations are within a reasonable travelling distance. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business (i.e., detached duty) or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
Job Summary
The Facilities Management Project Delivery (FMPD) team are the Portfolio, Programme and Project Delivery lead for the development and procurement of future Facilities Management (FM) and other infrastructure enabling contracts, working with wider DIO to help enable Defence personnel to live, work, train and deploy at home and overseas.
The FMPD Mission, through our continuous improvement and culture of collaboration, will provide high quality, flexible contracts that meet the needs of Defence and capture best practice across Government and Industry. We will be advocates for quality whilst ensuring value for money, and through effective programming and project management we will deliver replacement contracts on time to ensure continuity of service for our customers and end users. As a team FMPD makes a significant contribution to the Defence Infrastructure Organisation (DIO), with wider Defence priorities and the needs of Defence at the heart of everything we do.
Our FMPD team is primarily spread across five main locations in the UK: Andover, Glasgow, Lichfield, Rosyth and Wyton but we also work collaboratively with colleagues and stakeholders all over the UK and overseas. Our success relies on this effective collaboration and strong relationships with Front Line Commands, our colleagues from the Defence-wide scrutiny community and across Cabinet Office and HM Treasury, to ensure we continue to deliver effectively and efficiently.
The portfolio that FMPD is responsible for managing in 2025/26 is valued at around £11.8 bn. These projects and programmes are all at varying stages in their life cycle.
Job Description
The Programme Support Office (PSO) is the engine room of any well run project or programme. The FMPD PSO supports the FMPD portfolio by leading in effective project control through coordinating all information, ensuring effective and timely communication, monitoring and control activities. The PSO also supports the assurance and governance across the programme including standards, approvals, financial monitoring and assurance.
The Programme Support Office (PSO) is the engine room of any well run project or programme. The FMPD PSO supports the FMPD portfolio by leading in effective project control through coordinating all information, ensuring effective and timely communication, monitoring and control activities. The PSO also supports the assurance and governance across the programme including standards, approvals, financial monitoring and assurance.
Person specification
The Post Holder is responsible to the PSO lead for the effective management and support to the FMPD PSO Team. With leadership from the PSO Assistant Manager, The PSO Portfolio Support Officer will be responsible for providing governance, secretariat, financial, communications and administration support to the PSO team and wider FMPD team in addition to the management of the tasks outlined below:
- Advise FMPD project teams on the Contract Purchasing &Finance (CP&F) system governance and process
- Input and manage the FMPD project and purchase data on CP&F, including the resolution of discrepancies
- Advise and liaise with the finance, commercial and FMPD project teams to ensure spend is approved and receipted.
- Supporting FMPD project teams with the monthly External Assistance (EA) Forecast of Outturn.
- Lead file management, ensuring robust version control across the portfolio
- Organise key meetings for the portfolio
- Assist in the development of project documentation, ensuring projects have the correct documentation in place.
- Actively undertake housekeeping on project documentation in accordance with FMPD information assurance policies and management plans.
- Ensure effective scheduling of key stakeholder meetings across the portfolio, taking action to de-conflict and prioritise when needed
- Manage the portfolio mailbox and diary
- Provide effective secretariat support including drafting agendas, recording actions and decisions and managing action delivery and tracking
- Assist in the development of project documentation, ensuring projects have the correct documentation in place.
- Actively undertake housekeeping on project documentation in accordance with FMPD information assurance policies and management plans.
- Assist in the management of the reporting process for the portfolio and Programme Boards
- Assist with maintaining stakeholder log for internal and external stakeholders.
- Act as a focal point to coordinate responses to external requests for information
We'll assess you against these behaviours during the selection process:
- Working Together
- Leadership
- Managing a Quality Service
- Delivering at Pace
- Working Together
- Highly competitive Pension Scheme with an average employer contribution of 28.97%
- Alternative working practices such as working from home.
- Opportunity to join one of our several D&I Networks. We value diversity and are committed to being an equal opportunities employer
- 25 days annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
- Enhanced Parental Leave
- Most sites have free car parking, Sports & Social Clubs, Gym, on site shops and subsidised canteens
Employment Hours
The post advertised is for 37 hours net, however the Ministry of Defence offers a range of flexibilities to enable a better work-life balance for employees. Flexible working, Part-time working and Job Share working patterns will be considered.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.
Candidates will be required to provide a statement of suitability. (500 Words)
Desirable:
- Experience of working in a project and/or financial environment
- Experience of working with Office 365 including SharePoint
- Working Together
At interview, you will be assessed against the following:
- Leadership
- Managing a Quality Service
- Delivering at Pace
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job contact :
- Name : Katie Pell
- Email : Katie.Pell100@mod.gov.uk
- Email : DBSCivPers-Resourcingteam3@mod.gov.uk
Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk.
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