Team Leader, Administration/Property Services (VPSG3)

Team Leader, Administration/Property Services (VPSG3)

Job posted: 02/05/2024

The role will be overseeing the administration / property team as the Team Leader. The applicant will be responsible for all supervision of the team for administration, correspondence, property, and personnel functions across the Police Service Area (PSA). The local team includes three (3) staff working at the Horsham Police Station.

The applicant will report directly to the Senior Sergeants stationed at Horsham. They will be expected to perform administration functions as well as the team leader role so will need to be proficient in all aspects of the role. The team leader will be responsible for coordinating the team to ensure equity of roles and be able to manage members from multiple work locations. The applicant will also aid in emergency management situations by providing support in IPOCs to the LAC. The team leader will be expected to attend and participate in management meetings within the PSA and provide strategic support for administration functions to the Senior Sergeants. 

The team leader will be responsible for all rostering and human resource matters for their team. Part of the role is to model the values of the organisation and to be contemporary and innovative in their approach and not afraid to try new systems / processes with a continued focus upon continuous improvement.

As this is a new position, the team leader will need to evaluate equity in the roles of their staff across all portfolios including but not limited to station books, administration and correspondence, property, archiving, and destruction of files. The Team Leader will also be responsible to ensure that any performance and integrity issues are dealt with in the first instance and strong leadership is required to ensure the team is performing at the required level and the work is equitable.

Victoria Police is a contemporary and agile workplace and supports flexible working arrangements.

As the successful applicant your duties will include:

• Oversee the performance of the VPS staff at Horsham Uniform
• Ensuring rostering and recreation leave are evenly spread across the year for the team members.
• Participate in management meetings and meetings with external customers at the direction of management as required. 
• Overseeing the management of both internal and external meetings, agenda, minutes and action items to assist the frontline management.
• Complete administration of files into and out of the station using our internal systems. 
• Monitor the Horsham Admin PBEA email account disseminating files relating to administration and briefs and allocating hardcopy files for the Senior Sergeant as directed.
• Oversee the functioning of the property office including destruction, forensic requests, lodging of items and storage requirements.
• Manage the HR implications, OH&S responsibilities for their team and deal with any internal personality / performance issues as per current policy.

As the successful applicant, you will have:

• A contemporary approach to their work.
• Excellent Microsoft Office application skills in One note, Teams, Excel, Access and Word.
• An ability to learn and adapt to the internal police systems such as interpose, PEEC, LEAP, and Station Books, RRAp and other systems.
• A strong work ethic and a mantra of looking for continuous improvement.
• Ability to work independently, prioritise workloads and demonstrate flexibility
• Professional written and verbal skills and be able to produce high quality written reports or presentations.
• Highly developed communication skills and the ability to motivate staff to achieve their full potential.
• A strong leader who can withstand scrutiny and who will hold team members to account.

Requirements and relevant information

• The usual place of work will be Horsham Police Station, 20 Roberts Avenue Horsham VIC. However, you may be expected to work out of any location within Western Region Division 4, as required.
• Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
• The successful applicant will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.

Your application must include:

• Resume
• Completed application form – attached to the job advertisement

Please note: All applications will need to be submitted through one of the following platforms: Job Skills and Exchange (JSE) website or the Victorian Government careers website.

Current Victorian Government Employees must apply via Jobs and Skills Exchange (JSE).

Applications will not be accepted via other platforms or email.

For further information on this role please contact Senior Sergeant Eddie Malpas on (03) 5382 9214 or via email eddie.malpas@police .vic.gov.au.

If you have a disability/medical condition and require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirements/reasonable adjustment for the recruitment process, please contact VPS Recruitment via email VPSRECRUITMENT@police.vic.gov.au or on (03) 8335 8081.

About Us:

Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety.

Having a workforce that reflects the community we serve is important to Victoria Police. We want to attract and retain people of all genders, ages, religions, disability, sexual orientation, family and caring responsibilities, and cultures including people of Aboriginal and Torres Strait Islander heritage. If you are interested in a position, we encourage you to apply as we celebrate the benefit that diversity brings to our employees, our services and our community.

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