Army Admin Office HR/Pay Clerk

UK Ministry of Defence; Larkhill; On-site; GBP 26,000 - 31,000; Full time

Job summary

An exciting opportunity for a dynamic individual to join an active admin team within the Ministry of Defence. This role involves providing pay and allowance administration to soldiers and officers, ensuring accurate records and documentation, and supporting personnel in a mixed team environment.

Benefits

Flexible working options

Learning and development tailored to your role

Civil Service pension with employer contribution of 28.97%

Qualifications

• Good IT, numerical, and literacy skills required.
• Ability to work independently and manage priorities.

Responsibilities

• Perform arrivals checks on all individuals assigned to the unit.
• Provide support and regulation-based advice to all Service Personnel.
• Collate and maintain personal documents for Service Personnel.

Skills

Good IT Skills

Good numerical skills

Good literacy skills

Problem solving

Organisational skills

Education

Previous administrative experience

Job description

Larkhill, SP4 8QT

Job Summary

The Ministry of Defence employs over 50,000 Civil Servants. Within that, the Army Top Level Budget (TLB) employs around 7,000 MOD Civil Servants located at over 300 locations. Ours is a diverse workforce, with roles ranging from trainers, human resources, teachers, and psychologists to storekeepers, financiers, project and programme managers, and policy secretariat staff. There are many different functions and professions delivering key outputs for the Army.

14th Regiment Royal Artillery provides a foundation of excellence, preparing new Gunners for their initial regimental employment and supporting the training and development of the wider Royal Regiment. It is located within Larkhill Garrison, north of the City of Salisbury, Wiltshire.

The Regiment delivers a wide range of Initial Trade Training activity (for Royal Artillery soldiers and officers) and facilitates Subsequent Trade Training and Equipment Support for the Royal School of Artillery. The Regiment also delivers experimentation and innovation for the Royal Regiment, working closely with Land Warfare Centre’s Experimentation and Trials Group, alongside other cap badges and capabilities.

This is an exciting opportunity for a dynamic and Adaptable individual who likes to make a difference to people’s lives, to join a very active admin team. As one of a team of HR Clerks providing pay and allowance administration, guidance and support to a selection of Soldiers and Officers assigned to the Royal School of Artillery and administered by 14 Regt RA.

The successful candidate will need to be organised, a good communicator with great in-interpersonal skills as well as a self-starter.

You will have the opportunity to work in a mixed team of military and civil servants as part of a wider Regimental Headquarters’ team. This exciting and fulfilling role is located in Larkhill.

Does this sound like the role for you? If so, we would love to hear from you! We actively encourage and welcome enquiries about the position!

This position is advertised at 37 hours per week.

Job Description

The responsibilities of this post will include, but not limited to, the following:

• Perform arrivals checks on all individuals assigned to the unit, ensuring that their record is correct and adjusting as required. Review pay, allowances and charges to ensure that they are paid at the correct rates in accordance with current regulations. This process is normally to be completed within 7 days of arrival in the unit.
• Input occurrences for Service Personnel ensuring that they are properly authorised in accordance with regulations and that all supporting documentation is held.
• Perform Management Checks as directed by the Regimental Admin Warrant Officer and Finance Staff Sargent (Military Adjutant's General Corp team leaders). This will include the investigation of anomalies, taking remedial action and, where necessary, reporting issues to the chain of command.
• Provide support and regulation-based advice to all Service Personnel covering Pay, Allowances, Charges and Self-Service. This includes advice on the input of all Expenses and allowances.
• Collate and maintain personal documents for Service Personnel, carrying out detailed checks for correctness This includes checks of ID cards and ID discs and applying for replacements as required.
• Checking the Pay Statements of Service personnel to ensure that all new and outstanding observations have been correctly actioned or any discrepancies are to be referred to the chain of command.
  
  

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all employees will be expected to spend a minimum of 60% of their working time in attendance. Requirements to attend other locations for official business, or carry out detached duty in another MOD workplace, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). DBS cannot respond to any questions about working arrangements.

The responsibilities of this post will include, but not limited to, the following:

• Perform arrivals checks on all individuals assigned to the unit, ensuring that their record is correct and adjusting as required. Review pay, allowances and charges to ensure that they are paid at the correct rates in accordance with current regulations. This process is normally to be completed within 7 days of arrival in the unit.
• Input occurrences for Service Personnel ensuring that they are properly authorised in accordance with regulations and that all supporting documentation is held.
• Perform Management Checks as directed by the Regimental Admin Warrant Officer and Finance Staff Sargent (Military Adjutant's General Corp team leaders). This will include the investigation of anomalies, taking remedial action and, where necessary, reporting issues to the chain of command.
• Provide support and regulation-based advice to all Service Personnel covering Pay, Allowances, Charges and Self-Service. This includes advice on the input of all Expenses and allowances.
• Collate and maintain personal documents for Service Personnel, carrying out detailed checks for correctness This includes checks of ID cards and ID discs and applying for replacements as required.
• Checking the Pay Statements of Service personnel to ensure that all new and outstanding observations have been correctly actioned or any discrepancies are to be referred to the chain of command.
  
  

Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all employees will be expected to spend a minimum of 60% of their working time in attendance. Requirements to attend other locations for official business, or carry out detached duty in another MOD workplace, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). DBS cannot respond to any questions about working arrangements.

Person specification

The successful candidates will be versatile with a flexible approach to accommodate the constantly evolving needs of the service persons administrative requirements. This will consist of conducting daily administration duties and being the point of contact for military personnel whilst adhering to the policies and regulations.

Essential

• Good IT Skills,
• Good numerical and literacy skills.
• Ability to work on own initiative and with minimal direction.
• Good problem solver
• Highly motivated and strong organisational skills.
  
  

Desirable

• Has the ability to manage competing priorities.
• Enjoys working in a busy Headquarters
• Previous administrative experience (Military or Civilian).
• Previous mil HR experience would be an advantage but not essential as training will be provided.
  
  

Behaviours

We'll assess you against these behaviours during the selection process:

• Managing a Quality Service
• Working Together
• Delivering at Pace
• Communicating and Influencing
  
  

We only ask for evidence of these behaviours on your application form:

• Managing a Quality Service
  
  

Alongside your salary of £26,235, Ministry of Defence contributes £7,600 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%
  
  

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Selection process details

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

At Application You Will Be Assessed Against The Following

A personal statement of up to 250 words where you demonstrate the skills and experience listed in the Person specification above, including any key responsibilities, achievements and relevant transferable skills.

Behaviour

• Managing a Quality Service
  
  

At interview you will be assessed against the following 4 behaviours:

• Communicating and Influencing
• Delivering at Pace
• Managing a Quality Service
• Working Together
  
  

When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.

Application sifting will be scheduled to take place within 7 days of the application closing date.

Interview dates are to be confirmed. These will be held in person. We endeavour to stick to these time frames, but these are subject to change around business needs.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: [e-mail] .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.

Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

Feedback will only be provided if you attend an interview or assessment.

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Security

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Successful candidates must undergo a criminal record check.

Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).

People working with government assets must complete baseline personnel security standard (opens in new window) checks.

Nationality requirements

This Job Is Broadly Open To The Following Groups

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
  
  

Further information on nationality requirements (opens in a new window)

Working for the Civil Service

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.

Diversity and Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).

This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job Contact

• Name : Jacqueline Harvard
• Email : [e-mail]
  
  

Recruitment team

• Email : [e-mail]
  
  

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: [e-mail].