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Office Assistant (Jamaica Family Care)

The Salvation Army

Street

On-site

GBP 20,000 - 30,000

Full time

24 days ago

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An established industry player is seeking a detail-oriented administrative professional to join their team. In this dynamic role, you will support the DDS Department through various clerical tasks, including answering phones, managing office supplies, and maintaining accurate records. Your organizational skills and attention to detail will be essential as you prepare financial reports and ensure compliance with agency regulations. This position offers a chance to make a meaningful impact in a supportive environment, where respect and consideration for individuals served are paramount. If you thrive in fast-paced settings and possess excellent interpersonal skills, this opportunity is perfect for you.

Minimum Associate Degree with 2 years of business/administrative experience.
Bilingual preferred; computer literate with MS Office knowledge.

Answer phones, take messages, and perform clerical tasks for the DDS Department.
Maintain accurate ledgers and prepare financial reports as requested.

Bilingual

Customer Service

Organizational Skills

Time Management

Interpersonal Skills

Attention to Detail

Typing Skills (Min. 40wpm)

Associate Degree

MS Word

MS Excel

MS PowerPoint

MS Outlook

Responsibilities

Answers phones and takes messages.
Types home-studies.
Performs typing and clerical needs for the DDS Department.
Completes research for necessary information needed for the programs.
Monitors office supplies and equipment and orders supplies as needed.
Maintains accurate ledgers according to agency regulations on expenses and contributions for the programs.
Checks all submitted documents and requests for accuracy and requirements prior to submitting to Social Services Administration for approval.
Communicates to program staff when inaccuracies have been identified and monitors resubmission of such requests.
Keeps records of all documents processed through the DDS Department.
Prepares and submits all financial and statistical reports as requested by the Director of DDS.
Submits program requests for approval to Social Services Administration.
Attends all meetings relevant to fiscal matters as assigned by the Director of DDS.
Performs clerical functions for multiple programs, including data entry, filing, and distributing mail.
Establishes and maintains files and records according to agency and funding source regulations including staff time sheets.
Gathers employee time sheets weekly, secures department head approval, and remits to payroll.
Attends meetings, seminars, and job fairs as assigned by the Director of DDS.
Monitors and follows up on maintenance work orders related to the DDS office.
The essential functions for the job include, but are not limited to, the duties in the job description.
Awareness of and sensitivity to cultural and socioeconomic characteristics of persons and populations served.

Qualifications

Bilingual preferred, minimum Associate Degree, with 2 years business/administrative training or experience.
Computer literate with knowledge of MS Word, Excel, PowerPoint, & Outlook. Accurate typing skills (Min. 40wpm).
Pleasant telephone manner and attention to detail.
Ability to work in a fast-paced environment while maintaining a positive demeanor.
Excellent organizational, time management, and interpersonal skills.
Experience working in customer service.
Respect and consideration for the individuals being served.

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