Buyer's Admin Assistant

TN United Kingdom; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in retail seeks a Buyers Admin Assistant to manage supplier communications and oversee the product buying cycle. The role involves critical path management, sample processes, and ensuring smooth delivery of products worldwide. Ideal candidates are detail-oriented, organized, and possess strong IT skills, with a passion for retail and adventure.

Benefits

50% staff discount

25% discount for family and friends

Qualifications

• Degree in Buying or Fashion preferred.
• Strong IT skills, especially in Excel.
• Highly numerate and detail-oriented.

Responsibilities

• Managing the critical path and monitoring orders.
• Maintaining relationships with suppliers.
• Coordinating with departments for project completion.

Skills

Attention to detail

Communication

Analytical skills

Organizational skills

IT skills

Education

Relevant degree in Buying or Fashion

Tools

Excel

Job description

As Buyers Admin Assistant, you will be the first point of contact for all our suppliers; efficient communication is key. You will be communicating daily with people from all over the world. Your role is the starting point in the buying product cycle, so attention to detail is crucial, including checking labels, logging samples, and ensuring all details are thoroughly checked. You are responsible for managing all administration for your category, which is vital for the smooth delivery of our products worldwide.

Key Responsibilities

• Managing the critical path, monitoring all orders from initial product development through to delivery, ensuring smooth processes, maintaining delivery schedules and deadlines.
• Managing sample processes, ensuring designs and fabrications meet brand requirements and internal standards.
• Approving branding and artwork submissions for product development.
• Reviewing stock, sales, and orders regularly, and overseeing stock management systems.
• Maintaining relationships with suppliers.
• Liaising with other departments to ensure project completion.
• Coordinating with suppliers, QC, and accounts to ensure all documents and invoices are received and approved before delivery.
• Working with the Web team on samples, photography, customer queries, and product placement.
• Signing off invoices and shipping documents.
• Approving PTS for shipments.
• Coordinating with merchandising and warehouse teams for weekly deliveries.

Ideal Candidate

• A relevant degree in Buying or Fashion is preferred but not essential.
• Ambitious individuals eager to grow with the company, innovative, and forward-thinking.
• Strong IT skills, especially in Excel or similar software.
• Knowledge of market trends and demand changes.
• Highly numerate, analytical, organized, and detail-oriented.

We offer a competitive salary and benefits package, including a 50% staff discount and 25% for family and friends.

At Mountain Warehouse, we’re passionate about helping our customers enjoy the outdoors. We focus on sustainability and designing durable, high-quality products for adventure and everyday exploration. We value individuality, teamwork, diversity, and inclusion, and are committed to creating a supportive workplace. Whether creating in-store experiences, driving innovation, or shaping our brand's future, every role contributes to our success. If you’re passionate about adventure, retail, and making a difference, we’d love to hear from you!