Prosecutions Administration Assistant - Local Authority

Spinwell Global; Lincoln; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading company in the public sector is seeking a Prosecutions Administration Assistant for a 3-month contract in Lincoln. The role involves collating case files, maintaining records, and liaising with various agencies to ensure timely court processes. Ideal candidates will have strong administrative skills and experience with police systems.

Qualifications

• Experience in an administrative role.
• Excellent written and oral communication skills.
• Methodical approach with planning and prioritization abilities.

Responsibilities

• Collate case files for court hearings and ensure compliance with standards.
• Maintain and update computerised records in accordance with policies.
• Act as point of contact for case file progression and liaise with CPS.

Skills

Data input and retrieval

Written communication skills

Interpersonal skills

Analytical skills

Problem-solving skills

Knowledge of Police computer systems

Knowledge of Microsoft packages

Job description

Role: Prosecutions Administration Assistant REF365478
Contract Length: 3 months
Location: Nettleham, Lincoln
IR35: Inside
Pay Rate to Intermediary: £15.49 per hour

Spinwell is recruiting for a Prosecutions Administration Assistant for an excellent opportunity within the public sector.

RESPONSIBILITIES OF THE PROSECUTIONS ADMINISTRATION ASSISTANT

• Collate case files from Police Officers ensure that these are available to the Crown Prosecution Service in readiness for the court hearing, ensuring that they meet the National File Standards and are provided in line with the appropriate timeframes.Take responsibility for the processing of initial charge, Crime Postal Requisitions and Remand files, ensuring relevant information is sent to the CPS and HMCTS for the Prosecution of Offenders and ensuring that the case is dealt with appropriately at court.
• Responsible for the inputting, updating, maintenance and quality control of information onto Police, National and other force computer systems in accordance with policies and directives current at the relevant time.
• Carry out accurate and prompt maintenance of computerised records to ensure the integrity of data held, in line with company policies and procedures so that all information is readily available and accessible.
• Administer process and progress Magistrates and Crown Court files; carry out data input; update, maintain and quality assure case file information held on appropriate computer systems and where appropriate in paper format for transmission to HMCTS and the CPS in accordance with national and locally agreed standards for quality and timeliness.
• Create electronic case files in relation to criminal investigations and associated offences arising from work generated by Lincolnshire Police and partners, including outside agencies and other police forces where appropriate.Input and update court hearing results as appropriate.
• Tasking officers for further work to be carried out at the request of CPS in readiness for the upcoming court hearing.
• Act as the point of contact and liaison for case file progression, by tasking officers for further work to be carried out at the request of CPS in readiness for the upcoming court hearing and keeping CPS informed progress as required.
• Analyse directions assess for further requirements and process ensuring timeliness is complied with.Respond to enquiries, correspondence and requests for further work and information by partner agencies, HMCTS, the CPS, members of the public, solicitors and provide the appropriate advice, guidance and support as necessary in accordance with established protocols.
• Ensure that all associated correspondence is quality assured, recorded and/or updated on appropriate systems/databases within specified time frames.Provide feedback, advice and guidance to officers and supervisors on the quality of case files and other case file material as appropriate.
• Work in partnership with but not limited to Lincolnshire Police, Partner Agencies including HMCTS and the CPS and other Police Forces to maintain and strengthen the commitment to improve customer service and deal with these matters efficiently and promptly.
• If required to attend and give evidence at court.
• Support other units within the CJS as required.
• Undertake other clerical and administrative tasks as required including maintenance of date quality.
• Assist in training and to carry out other duties as may be required from time-to-time withing the general scope of the post.
  

SKILLS/EXPERIENCE OF THE PROSECUTIONS ADMINISTRATION ASSISTANT

• Experience of data input and retrieval and experience of working within an administrative role
• Excellent written, oral, interpersonal and communication skills
• Demonstrates a methodical approach to work with the ability to plan, co-ordinate and prioritise
• Demonstrates the ability to check, collate and analyse information ensuring a high degree of accuracy
• Sound analytical and problem-solving skills.
• Demonstrates knowledge of Police computer systems / procedures and working practices
• Demonstrates knowledge of Microsoft packages
• Experience in dealing and working within a computerised department

If you are Prosecutions Administration Assistant apply now or send your CV to Spinwell!

We welcome all applications regardless of background, in line with our commitment to diversity, equality and inclusion.
Applying to this or any other vacancy advertised by Spinwell Ltd constitutes an agreement for Spinwell Ltd to hold your details for 24 months for the purpose of assessing suitability for the advertised position and to make you aware of any other positions deemed suitable of which You will make you aware by means of either email, text or phone. In line with GDPR regulations you are able to request your details be removed from the company data at any time by emailing us