Receptionist Administrator

Reed; Crawley; On-site; GBP 20,000 - 30,000; Full time

Job description

Float Reception & Office Services Assistant

Are you looking to work within the professional service? If so, I have an excellent opportunity that might be of interest to you. Please keep reading…

Role overview:

This role offers a unique opportunity to provide professional front of house and office services across multiple locations, including Crawley, Horsham, Brighton, Guildford, and London.

Ideal for someone looking to start their career in a law firm environment with potential career progression opportunities.

Day-to-day of the role:

• Meeting and greeting visitors, managing the signing in of contractors, and providing refreshments for client meetings.
• Setting up meeting rooms for various events, arranging furniture, and ensuring all necessary IT equipment like laptops and conference phones are available.
• Maintaining reception diary, booking meeting rooms/hot desks, and logging couriers and taxis.
• Assisting with in-house events, liaising with event organisers, booking food, and handling menus & dietary needs.
• Assisting with Health & Safety matters, supporting with DSE assessments, and undertaking building checks for maintenance issues.
• Assisting with the archiving/retrieval of records in accordance with firm procedures and maintaining the firm’s records management database.
• Competence in using Microsoft Office including Word, Excel, and Outlook.
• Comfortable with IT setups for laptops, smartphones, WiFi access, and AV equipment, or willingness to be trained.
• Ability to travel to all offices meeting the required start & finish times.

Required Skills:

• Previous reception experience is preferred.
• Experience in an office services and facilities role is advantageous.
• Excellent telephone manner and effective communication skills.
• Competence in using Microsoft Office including Word, Excel, and Outlook.
• Ability to travel to all offices meeting the required start & finish times.

Benefits:

• 25 days holiday (of which 3.5 are taken during the Christmas period), plus Birthday holiday, plus Bank Holidays.
• Life Assurance.
• Employee Assistance Programme.
• Sodexo Discounts.
• Pension Scheme.
• Interest-free season ticket loans.
• Cycle to work scheme.
• Discounts on Legal work.

Please apply for this role if you are interested!