Logistics Specialist - Aberdeen

TAQA (Industrialization & Energy Services Company); Aberdeen City; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading company in the energy sector is seeking a Logistics Coordinator to manage logistics activities, including import/export orders and vendor relationships. The ideal candidate will have significant experience in logistics, be detail-oriented, and possess strong negotiation skills. This role requires a commitment to high-quality service and adherence to health and safety standards.

Qualifications

• Minimum 5 years in a logistics role.
• Experience with global shipments.
• Understanding of Incoterms.

Responsibilities

• Coordinate and process import/export orders.
• Negotiate with suppliers for preferential rates.
• Implement customs and trade compliance processes.

Skills

Problem-solving

Communication

Negotiation

Planning

Education

Secondary education standard

Relevant auditing course

Tools

Outlook

Excel

ERP systems

Job description

KEY ACTIVITIES

• Process all logistics activities as directed by management, coordinated by the team, ensuring timely and cost-efficient execution, including prompt responses to invoicing queries.
• Coordinate, process, and track import/export orders; expedite vendors as needed.
• Obtain freight quotations and services through bidding, aiming to reduce costs via an internal bid table process.
• Maintain electronic job files and archiving systems.
• Review costs regularly and negotiate with suppliers for preferential rates.
• Report KPIs monthly, focusing on job margins and on-time delivery.
• Manage and update the approved vendor list, including vendor qualification processes.
• Develop strong vendor relationships.
• Ensure logistical services are maintained for external suppliers, with containers available according to schedules and space on vessels.
• Implement and update customs and trade compliance processes, providing awareness sessions to relevant staff.
• Maintain import/export logs for audit readiness and compliance.
• Keep company logs and trackers for real-time visibility of logistical movements across departments.
• Support procurement, inventory, and inventory counts as needed.
• Liaise with workshop staff for prompt receipt and dispatch of goods.
• Provide logistical support and advice to TAQA Well Completions global teams.
• Perform other departmental tasks as instructed by supervision or management.

INDIVIDUAL QHSE RESPONSIBILITIES

• Commit to high-quality service and record accuracy, exceeding customer expectations.
• Prioritize health, safety, and environmental protection.
• Follow company QHSE policies, operational procedures, and risk assessments.
• Report any non-conformances or faults in service or management systems.

QUALIFICATIONS

Essential: Secondary education standard.

Preferred: Relevant auditing course, knowledge of sanctions.

EXPERIENCE / SKILLS / KNOWLEDGE

Essential:

• Minimum 5 years in a logistics role.
• Experience with global shipments.
• Understanding of Incoterms.
• Proficient in price negotiation, logistics, and order planning.
• Ability to utilize resources effectively, plan, control, and take responsibility.
• Knowledge of import/export controls.
• Experience with trade agreements and certificates of origin.
• Proficiency in IT tools, especially Outlook and Excel.

Preferred:

• Experience in purchasing and logistics within a global oil service company.
• Familiarity with ERP systems like Epicor E10 and SAP.
• Experience with shipping Dangerous Goods (e.g., chemicals, batteries).

PERSONAL QUALITIES

• Problem-solving mindset with a 'get it right first time' attitude.
• Commitment to continuous improvement.
• Good communication skills, team-oriented, and able to work independently.
• Ability to perform under pressure with tight deadlines and changing priorities.
• Attention to detail and professionalism in client relationships.