Early Years Senior Coordinator

YMCA; Southampton; On-site; GBP 25,000 - 30,000; Full time

Job summary

A charitable organization in Southampton is seeking an experienced professional to support Early Years invoicing and cash collection across six settings. The role involves generating invoices, resolving parent queries, and managing funding from local councils. Candidates should possess strong IT skills, especially in Excel, and an understanding of finance principles. This is an exciting opportunity to join a committed team passionate about making a difference in the community.

Benefits

25 days holiday FTE, increasing with length of service

Celebration leave

Option to purchase additional leave

Employee Assistance Program

Cycle to work scheme

Refer a Friend scheme

50% discount on nursery fees

Campsite discounts at YMCA Fairthorne Manor

Qualifications

• Good level of IT proficiency.
• Proficient knowledge of Excel.
• Experience with windows-based databases.
• Basic understanding of finance principles.
• Interest in Early Years industry and understanding of government funding.

Responsibilities

• Ensure Early Years invoicing is issued timely with funding applied.
• Apply direct debits and post payments accurately.
• Investigate and resolve invoice queries via email and phone.
• Chase parents for outstanding cash and manage debt collection.
• Ensure records are kept up to date in management system.
• Claim funding from local councils and reconcile received amounts.
• Manage and report Years occupancy and debt position.
• Be first point of call for nursery managers on funding questions.

Skills

IT proficiency

Excel

Experience with windows-based databases

Finance principles understanding

Interest in Early Years industry

Job description

Benefits

• 25 days holiday FTE, increasing with length of service up to a maximum of 30 days
• Celebration leave
• Option to purchase additional annual leave (up to 10 days per annum)
• Employee Assistance Program with Health Assured
• Cycle to work scheme
• Refer a Friend scheme
• 50% discount on nursery fees
• Day camps discounts: 1 week free and 1 week at 50% per child per annum
• Campsite and activities discounts at YMCA Fairthorne Manor

Job Purpose

Reporting into the Business Partner responsible for Early Years, this role is key in supporting the invoicing, cash collection and control over six Early Years settings. With income of more than £8m and a growth area for the YMCA, this is a key area of the business and an exciting time to join. The successful candidate will be a member of a small team and have the following core areas of focus:

• Generating the monthly invoicing, applying the government funding and collection of the cash.
• Support in resolving queries from parents.
• Support the EY Director and nursery managers in understanding any invoicing and payment issues within a setting.
• Support the Finance Business Partner with reporting and occupancy forecasting.
• Line managing the Earl Years Co-ordinator, supporting their development.

Key Responsibilities

• Ensure the Early Years invoicing is issued on a timely basis with funding correctly applied.
• Apply direct debits accurately and post payments accurately onto parent accounts.
• Investigating and resolving invoice queries as required via email and over the phone.
• Chase parents effectively for outstanding cash and manage the debt collection process.
• Ensuring all records are added to the nursery management system and kept up to date. Attention to detail and accuracy are key.
• Claiming funding in a timely manner from the local councils and reconciling the amounts received.
• Take the lead on managing and reporting Years occupancy and debt position to the Early Years team and Finance Business Partner.
• Be the first point of call for nursery managers on income, occupancy and government funding questions.

Qualifications and Experience

• Good level of IT proficiency.
• Proficient knowledge of Excel.
• Experience of windows-based databases.
• Basic understanding of finance principles
• Interest in Early Years industry and understanding of government funding.

Personal Attributes

• A genuine enthusiasm for the work of the charity.
• Strong interpersonal skills with the ability to communicate well and engage positively with a wide range of people both internal and external.
• Ability to build relationships with the Early Years settings.
• Self-Starter and well organised with a track record of using their initiative.
• Excellent organisational skills and ability to manage a highly varied workload.
• A creative and flexible approach to work.

Successful applicant will be required to undertake an Enhanced Disclosure via Disclosure and Barring Service.

We are an equal opportunities charity with commitment to diversity, equality and inclusion in the workplace. A copy of this policy will be made available on request.

Please apply now for this rewarding position and be part of an amazing charity who continue to support and achieve wonderful things within the community.