Early Careers Co-ordinator

Aplaro Ltd; Greater London; On-site; GBP 24,000 - 32,000; Full time

Job summary

Rothschild & Co is seeking an enthusiastic early careers coordinator to support onboarding and programme administration for Insight, work experience attendees, apprentices and graduates.

You will post vacancies, screen applications, coordinate interviews and manage travel and onboarding logistics for international and domestic assignments. The role requires excellent organisation and proactive communication, with strong IT skills in Outlook, Word, PowerPoint and Excel.

Qualifications

• Excellent organisational and time-management skills.
• Strong ability to communicate clearly at all levels internal and external.
• Proactive, reliable and able to work independently and within a team.

Responsibilities

• Onboarding of Insight/Work Experience attendees, Apprentices, Interns and Graduates including preparing and sending offer letters.
• Posting vacancies on the Rothschild & Co careers website and university portals.
• Conducting a first screen of candidate applications and creating a shortlist.
• Logging and tracking applications via the applicant tracking system and spreadsheets.
• Organising induction packs and coordinating travel and onboarding logistics.

Skills

Organisational skills

Time management

Interpersonal skills

Proactive attitude

Teamwork

Microsoft Office

Tools

Outlook

Word

PowerPoint

Excel

Job description

About Us

Rothschild & Co is a leading global financial services group with seven generations of family control and a history of over 200 years at the centre of the world's financial markets. Our expertise, intellectual capital and global network enable us to provide a distinct perspective that makes a meaningful difference to our clients, communities and planet. We have 4,600 talented specialists on the ground in over 40 countries around the world, enabling us to deliver a unique global perspective across four market-leading business divisions – Global Advisory, Wealth Management, Asset Management and Five Arrows. As a family-controlled business built on relationships, we place a huge emphasis on our people and finding the right colleagues to take our business forward. Rothschild & Co is committed to an inclusive and supportive environment where different perspectives are valued. We are focused on the attraction and recruitment, development and retention and progression of high calibre talent to ensure we and our clients benefit from the value of difference.

Responsibilities

• Early Careers Recruitment Onboarding of Insight/Work Experience attendees, Apprentices, Interns and Graduates including:
  • preparing and sending offer letters
  • liaising with external consultants to obtain pre-employment screening documentation and visas or work permits where applicable
  • liaising with internal stakeholders to coordinate onboarding of new joiners
  • uploading applicant data onto relevant HR systems and SharePoint
• Posting vacancies on the Rothschild & Co careers website and university careers portals
• Conducting a first screen of candidate applications and creating a shortlist
• Logging and tracking applications via the applicant tracking system and other associated spreadsheets
• Organising first and final round assessment days - liaising with candidates, sourcing assessors, booking rooms and catering, scheduling interviews, creating and distributing interview packs, tracking interview feedback
• Arranging reimbursement for candidate travel and logging vendor invoices
• Reconciling expenses and claims promptly and accurately as required
• Organising hotel and travel arrangements (international and domestic), including foreign currencies, hotels etc. as required.
• Early Careers Programmes Providing administrative support to the programme managers prior to and throughout the Insight/Work Experience, Apprenticeship, Summer and Long-Term Internship Programmes Coordinating presentations, workshops and training sessions during each of the programmes, including booking rooms, sourcing representatives, sending out calendar invites and ensuring all speakers are fully briefed Organising induction packs for new starters.

Skills required

• Excellent organisational and time-management skills with the ability to adapt to changing priorities and multi-task in order to meet deadlines
• Proactive attitude with the ability to demonstrate initiative and reliability
• Strong attention to detail
• Excellent interpersonal skills – able to communicate clearly and effectively at all levels both internally and externally
• Self-motivated, committed, with a flexible approach and ability to work independently and within a team
• Good knowledge of Outlook, Word, PowerPoint and Excel.