EANI Executive Officer

Brook Street; Ballymena; On-site; GBP 100,000 - 125,000; Full time

Job summary

An exciting opportunity has arisen for an Assistant Category Officer within a leading public sector organization in Northern Ireland. This role involves delivering compliant procurement activities, managing a team, and providing best practice procurement services. The successful candidate will assist in the procurement lifecycle, ensuring efficient processes and compliance checks. Join a diverse, inclusive team that values training and internal progression, while contributing to a culture of excellence in procurement. This is a fantastic chance to make a meaningful impact in the public sector while developing your career.

Benefits

Full training and induction

Diverse and inclusive work environment

Potential for internal role progression

Holiday accrual

Back office support and mentoring

Qualifications

• Minimum of NVQ Level 3 or equivalent with one year of administrative experience.
• Strong organizational and communication skills are essential.

Responsibilities

• Deliver compliant procurement competitions and manage staff effectively.
• Produce management reports and conduct compliance checks.

Skills

Organizational skills

Leadership

Effective communication

Problem-solving

Customer-focused approach

Education

NVQ Level 3

BTEC National

Two A levels

Tools

SharePoint

eTendersNI

Job description

Brook Street (UK) Ltd has an exciting opportunity for an Assistant Category Officer within Procurement for our leading Public Sector client, Education Authority Northern Ireland, Ballymena.

As a temporary Assistant Category Executive Officer, you will be responsible for delivering compliant procurement competitions and related activities. You may also have supervisory responsibilities for up to 5 staff members.

Job Purpose

Assist the Category Officer in providing best practice procurement and contract management services within a category or manage a specialist area within Procurement Services. The post requires solving problems within a designated procurement category and providing support and advice to internal and external EA procurement customers and suppliers.

Main Duties and Responsibilities

1. Delivery of Strategic Procurement
   • Provide advice on procurement lifecycle from initiation to contract management.
   • Support all aspects of procurement and contract delivery.
   • Manage and deliver procurements under £30k, including tender initiation, evaluation, award, and contract management, ensuring efficient Procure to Pay systems.
   • Review administrative systems and procedures for accuracy and service improvement, including SharePoint, sourcing register, and Quality Management System.
   • Support procurement management information analysis.
   • Ensure proper use and maintenance of the electronic tendering portal (eTendersNI).
2. Procurement Management Information System / Administration
   • Produce reports from SharePoint and eTendersNI for management decision-making.
   • Conduct compliance checks on procurement processes.
   • Process tender and contractual data.
   • Handle tender challenges, disputes, and legal procedures.
   • Prepare correspondence, minutes, reports, and contracts.
3. Service Delivery and Staff Supervision
   • Supervise staff to ensure effective service delivery.
   • Plan, organize, and prioritize work.
   • Allocate tasks, monitor quality and performance.
   • Train staff in procedures and systems.
4. General
   • Provide training for service users.
   • Prepare documentation and statistical returns.
   • Carry out duties as assigned, including cover for colleagues.
   • Handle queries and follow-up actions.
   • Perform other duties as appropriate.
5. Other Responsibilities
   • Comply with Data Protection policies.
   • Contribute to a culture of excellence in procurement.
   • Undertake additional duties within the grade and competence.
   • Work outside normal hours as needed.

Qualifications and Experience

Minimum of NVQ Level 3, BTEC National, two A levels, or equivalent, and at least one year of office-based administrative experience.

Skills and Attributes

• Organizational skills to manage a busy workload.
• Leadership and supervision abilities.
• Flexibility and adaptability.
• Effective communication and teamwork skills.
• Problem-solving and initiative.
• Customer-focused approach.
• Ability to lead or provide specialist advice.

Benefits

• Full training and induction.
• Work with a diverse, inclusive public sector organization.
• Potential for internal role progression.
• Holiday accrual.
• Back office support and mentoring from Brook Street.
• Opportunity to work across school admissions teams in NI.

Compensation and Working Hours

£16.01 per hour, 36 hours per week, Monday to Friday.

Application Process

Send your CV via the 'Apply' link.

Additional Support and Initiatives

Brook Street supports the Armed Forces Covenant, guarantees interviews for veterans and military spouses/partners meeting criteria, and is a Disability Confident Leader with Gold Award status. We encourage applicants with disabilities and/or military backgrounds to contact us.