Admissions and Advancement Assistant

The Cambridge School of Weston, Weston, MA; Weston-super-Mare; On-site; GBP 25,000 - 35,000; Full time

Job summary

The Cambridge School of Weston seeks an Admissions and Advancement Assistant to support student recruitment and admissions efforts. This full-time role involves managing databases, assisting with events, and providing excellent customer service to prospective families. Ideal candidates will have strong organizational skills and a passion for working with students.

Qualifications

• Strong affinity for working with students and families.
• Interest in working with a diverse community.
• Experience in an admissions office preferred.

Responsibilities

• Manage student information systems and web-based platforms.
• Assist with student recruitment and admissions events.
• Maintain the admissions database and oversee application records.

Skills

Organizational skills

Customer service skills

Communication skills

Familiarity with Microsoft Office

Interest in outreach and marketing

Job description

The Cambridge School of Weston, Weston, MA

Date Posted: May 14, 2025 Start date: July 2025

Job Description: Full-time, Non-exempt

The Cambridge School of Weston seeks an Admissions and Advancement Assistant to be part of a team that supports engagement with the school for prospective families and visitors. The person in this role is responsible for supporting student recruitment, admissions, and enrollment efforts at CSW with a primary focus on departmental administrative tasks, managing student information systems, and web-based platforms. In addition, they assist the admissions team with all major events, support the alumni office with visitors and outreach, interface with prospective families, support the student tour guide program, and serve as the point person for all general admissions-related inquiries.

Specific Responsibilities for this position include:

• General Reception. Serve as the first contact to visitors arriving on campus; cover the school’s main office reception desk; welcome and orient campus guests, which includes using our computerized campus visitor security system .
• Admissions Reception and Coordination. Provide first-level information about the school and serve as the point person for all general admissions-related inquiries; cover the school’s main and admissions office’s reception desk; monitor the admissions email account and telephone; schedule appointments; support student tour guides; welcome and orient campus visitors.
• Data management. Maintain the admissions database, including data entry, management of records, and query and report production.
• Record keeping. Oversee the completion of each application and related record-keeping and filing. Coordinate the distribution of print and electronic correspondence to prospective families, educational agencies, and sending schools. Liaise with school departments.
• Office management. Prioritize the office’s work, schedule staff appointments, and maintain office supplies and materials inventory.
• Event support. Admissions–help plan and attend major admissions events (1-2 weekend open houses and 1-2 evening receptions each academic year). General–work with the alumni office to welcome drop-ins and planned visits when school is not in session, including giving tours of campus (2-4 events a year).

Depending on interest and skill set, expanded responsibilities could include:

• Basic data analysis and reporting
• Supporting the admissions process alongside admissions counselors
• Representing the school at local recruiting fairs as needed

Skills and Qualifications:

• A strong affinity for working with students and families
• Interest in working with a diverse faculty, staff, student body, and applicant pool
• Excellent organizational and customer service skills and attention to detail
• Excellent written and verbal communication skills
• Familiarity with Microsoft Office, Google Suite, databases, and a willingness to learn new information systems and web-based platforms used by the school
• Interest in outreach and marketing, and facility with general technology and social media preferred
• Ability to handle complex and confidential materials in a multi-task, team-oriented environment
• Comfort and flexibility in working in multiple locations on campus
• Physically able to lift 20 pounds; able to provide walking campus tours
• Experience in an admissions office and/or independent schools is preferred

To apply for this position:

Please send a letter of interest and resume in a single PDF to [e-mail]. No phone calls, please .

The committee will begin to review applications on May 27, 2025. Materials submitted after this date will be considered in a rolling review process.

School Description:

A leader among America’s progressive independent schools, the Cambridge School of Weston (CSW) has been at the forefront of educational innovation since 1886. At this day and boarding high school located in Weston, MA, creative, motivated students embrace challenging work and address complex questions with curiosity and courage. Inspired by the diverse perspectives and high expectations of our justice-minded community, they find and develop what is extraordinary in themselves and in the world around them. CSW’s mission is to provide a progressive education that emphasizes deep learning, meaningful relationships, and a dynamic program that inspires students to discover who they are and what their contribution is to their school, their community, and the world.

The Cambridge School of Weston

Weston, MA

Learning Stage(s): High School, Post Graduate

Day / Boarding / Residential: Boarding, Day