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Assistant Data Protection Authority
UK Ministry of Defence
Lichfield
Hybrid
GBP 37,000
Full time
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Job summary
The UK Ministry of Defence seeks an Assistant Data Protection Adviser to support the Defence Medical Services in ensuring compliance with Data Protection legislation. This role involves monitoring compliance, providing guidance, and developing relationships within the organization. The position offers opportunities for professional growth in the Data Protection field and a hybrid working environment.
Benefits
Qualifications
- Experience with Data Protection legislation and compliance frameworks.
- Ability to provide guidance and support on Data Protection issues.
- Strong communication skills for liaising with stakeholders.
Responsibilities
- Monitor compliance with Data Protection legislation.
- Provide guidance on Data Protection obligations.
- Maintain Data Protection Standard Operating Procedures.
Skills
Education
Job description
Coltman House, DMS Whittington, Lichfield, Staffordshire. WS14 9PY
Job Summary
As the Assistant Data Protection Adviser (Assistant DPA) you will be the individual who supports the Headquarters Defence Medical Services Group (HQ DMS Gp) in ensuring that Data Protection issues within the organisations are addressed correctly and that personal data is properly protected and processed in accordance with the Data Protection Act 2018.
Sitting within the Chief Digital Information Office (CDIO) function, the role is part of the Knowledge and Information Management (KIM) team where disciplines such as Information Management/Assurance, Data Protection, Records and Knowledge Management are managed. The role also works with the DMS Cyber function in the delivery of safe and compliant Applications and Information Systems. As part of the team, you will work in partnership to deliver the overall Information Compliance function.
The Defence Medical Services offer hybrid working. The HQ and primary location for the DMS is Lichfield. Other base locations may be available depending on business need and whether the location can accommodate additional personnel on site.
Strategic Command Transformation
Strategic Command is going through a significant transformation programme which aims to improve the way the Command conducts its business and delivers for Defence and the nation. As a consequence of this, all posts within Strategic Command Headquarters and in time the wider organisation, are/will be subject to review and potential changes as we continuously improve across the period of the transformation programme. These changes may be minor or could be more substantive and will generate new opportunities. Throughout, the Command’s transformation programme is committed to following the MOD’s framework on managing and supporting people through the change process and places an emphasis on early and open consultation and engagement with the Command’s personnel and Trade Unions.
Job Description
As the Assistant DPA, you will be a critical enabler in supporting the delivery of tasks to ensure DMS and its partners is operating in accordance with Data Protection Legislation. Supporting the Principle DPA (PDPA), Senior DPA (Snr DPA)and Chief Digital Information Officer (CDIO), the Information Commissioners Office (ICO) Data Protection (DP) compliance framework will be the key delivery methodology to measuring DP Maturity.
The role offers the opportunity to fully develop your skills in the Data Protection Profession and in addition to build expertise in the wider KIM and Cyber functions whilst extending understanding of the National Health Service (NHS) and Caldicott Guardianship
As the Assistant DPA, you will be a critical enabler in supporting the delivery of tasks to ensure DMS and its partners is operating in accordance with Data Protection Legislation. Supporting the Principle DPA (PDPA), Senior DPA (Snr DPA)and Chief Digital Information Officer (CDIO), the Information Commissioners Office (ICO) Data Protection (DP) compliance framework will be the key delivery methodology to measuring DP Maturity.
The role offers the opportunity to fully develop your skills in the Data Protection Profession and in addition to build expertise in the wider KIM and Cyber functions whilst extending understanding of the National Health Service (NHS) and Caldicott Guardianship
Person specification
The duties and responsibilities of the role include, but are not limited to:
- Monitor compliance regarding Data Protection legislation, by maintaining a programme of risk-based assurance support.
- In liaison with Snr DPA, provide guidance to HQ DMS Gp staff about their obligations pursuant to the Data Protection Act 2018 and other legislation, ensuring service delivery is balanced with compliance. Document advice given.
- Assist in the development of relationships with the DMS Caldicott Guardian(s) and wider DMS single services expanding the wider community of interest in line with HQ DMS Gp functional authority.
- Assist in the review and maintenance of HQ DMS Data Protection Standard Operating Procedures (SOPs) and Guides ensuring the Higher Level Budget (HLB) remains compliant with the DPA 18 and MOD/Top Level Budget (TLB) Policies
Behaviours
We'll assess you against these behaviours during the selection process:
- Communicating and Influencing
- Making Effective Decisions
- Changing and Improving
- Working Together
- Changing and Improving
- Working Together
We'll assess you against these technical skills during the selection process:
- Advice & Guidance (AG)
- Governance, Compliance, Assurance (GC)
- Policy & Legislation (PL) & Processes (P)
- Government Knowledge and Information Management Framework
- Government Knowledge and Information Management Framework
- Learning and development tailored to your role
- An environment with flexible working options
- A culture encouraging inclusion and diversity
- A Civil Service pension with an employer contribution of 28.97%
- An opportunity to be considered for Reward and Recognition - £250-£5000 per year.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills.
At application stage you will be assessed against the following:
Behaviours:
- Working Together
- Changing and Improving
- Candidates will be required to provide CV details to include job history and previous skills and experience.
- Candidate will be required to provide a Personal Statement (word count: 500)on how you meet the criteria of the Job Description. In particular highlighting any experience of applying Data Protection Policy and how they build relationships with business stakeholders and business partners.
Please provide information of how you meet the criteria set out in the Job Description. You may wish to further include examples of how you have tackled similar tasks or demonstrated the skills outlined in the job advert.
Please see the link to our YouTube channel for advice preparing your best responses with some hints and tips on answering behaviour-based questions. Hints and tips such as: Your behaviours can be based on situations from work, volunteering or home; match your situation to the behaviour requested and how to use your 250-word limit.
Are you applying for a job in Civil Service? - YouTube
When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.
Behaviours:
At interview you will be assessed against the following:
- Making Effective Decisions
- Communicating and Influencing
Advice & Guidance (AG)
AG01 Drafting Policy & Guidance
AG02 Obtaining Legal Advice
AG03 Providing Advice and Guidance: DPA
Governance, Compliance, Assurance (GC)
GC07 Using the ICO Accountability Framework
Policy & Legislation (PL) & Processes (P)
PL01 – Working with the DPA18.
PL07 – Working with UK GDPR
P01 – Carrying out casework on Data Protection (including SARs and complaints)
P04 – Understanding data sharing agreements or Memorandum of Understanding (MoUs)
Government Knowledge and Information Management (GKIM) Framework : GKIM_Skills_Framework_-_static.docx
Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The sift will be completed within 10 working days of the vacancy closing date. Interviews will be held on a date to be confirmed.
There will be no reimbursement for any travel expenses for the interview.
This post does not offer any assistance with relocation allowances.
Requests to work flexibly and/or part time will be considered, taking into account business needs.
Please note the salary will be pro-rata where part time hours are undertaken.
All employees joining Ministry of Defence who are new to the Civil Service will be subject to a 6-month probation period (unless otherwise advised) effective from the employment start date.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check.
As a result of the changes to the UK immigration rules which came into effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points-based system, where a role has been deemed to be business critical. This role does not meet that category, and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points-based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected, and any provisional offer of employment withdrawn.
This vacancy is part of the A Great Place to Work for Veterans initiative. Making the Civil Service a Great Place to Work for Veterans - GOV.UK
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact dbscivpers-sgdmsresourcing@mod.gov.uk.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills.
Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job Contact :
- Name : Kayleigh Dunn-Moor
- Email : kayleigh.dunn-moor108@mod.gov.uk
- Email : dbscivpers-sgdmsresourcing@mod.gov.uk.
Please refer to further information document
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