Senior IFA Administrator - Poole

TN United Kingdom; Poole; On-site; GBP 25,000 - 35,000; Full time

Job summary

A well-regarded Financial Planning practice in Poole seeks a Senior Administrator to provide essential support to Financial Planners. The role involves preparing client meetings, processing applications, and ensuring compliance with company standards. Ideal candidates will have relevant qualifications and experience in a financial advisory setting, along with strong IT skills.

Qualifications

• Significant experience of working with a Financial Advisor or comparable.
• Understanding of compliance procedures.

Responsibilities

• Prepare client meetings and maintain client files.
• Process new business applications and handle queries.
• Ensure compliance with company procedures.

Skills

Communication

IT Skills

Education

A level or equivalent

FPC qualified or equivalent

Maths and English GCSE at Grade B or above

Tools

Microsoft Office

Intelliflo (IO)

Job description

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We are currently recruiting for a highly regarded Financial Planning practice based in Poole who are looking for a Senior Administrator.

Job Purpose

The Senior Administrator will provide high quality administrative support to our Financial Planners to enable them to provide an outstanding service to their clients.

Principal Accountabilities

1. Client meeting preparation including issuing letters of authority and collating information for Financial Planners / Paraplanners
2. Preparing valuations and mailings
3. Assist in product research and information gathering
4. Obtaining illustrations from Assureweb and product providers
5. Processing new business applications, checking all compliance aspects and chasing them through to completion
6. Dealing with existing business queries
7. Producing client review packs for Financial Planners
8. Preparing and maintaining client files on Intelliflo (IO):
9. Collate all the quantitative detailed information required to support any recommendations to be made to ensure all relevant paperwork held within a client file for the report is present, relevant, and compliant
10. Ensure all appropriate ‘know your client’ information has been obtained and can be demonstrated within the relevant client file
11. Organising and maintaining effective filing and communication systems in the office including client database management on IO
12. General office administration including opening, distributing, and logging post
13. Ensure all dealings with clients are carried out in a professional and courteous manner
14. Ensure all supporting documentation is maintained as per company procedures
15. Maintain all standards of performance as required by the firm
16. Ensure all mandatory annual Compliance and Anti Money Laundering training is complete and up to date, and be able to demonstrate a satisfactory level of understanding and responsibilities;
17. Comply with the firm’s Compliance Manual, Human Resource Procedures, and other policies and procedures. Where those policies and procedures are not clearly defined, individuals are expected to highlight this and work with relevant teams to make the necessary improvements;

Knowledge, Experience and Skills

• The requisite generic knowledge and qualification being at least FPC qualified or equivalent
• Ideally educated to at least A level or equivalent standard
• Maths and English GCSE or equivalent at Grade B or above is preferable
• Significant experience of working with a Financial Advisor or comparable
• Understanding of the provision of advice to clients in a compliant manner as detailed in the firm’s compliance manual and procedures.
• Good IT skills including the use of Microsoft Office
• Knowledge of Intelliflo (IO) or similar client database system would be an advantage