Executive Assistant (18 month Fixed Term Contract)

Hill Dickinson LLP is a leading and award-winning international commercial law firm with offices in Birmingham, Hong Kong, Leeds, Limassol, Liverpool, London, Manchester, Monaco, Newcastle, Piraeus and Singapore. With more than 1000 people including 200 partners and legal directors, the firm delivers advice and strategic guidance spanning the full legal spectrum, from non-contentious advisory and transactional work, to all forms of commercial litigation.

Hill Dickinson acts as a trusted adviser to a wide portfolio of clients across a wide range of specialist sectors: from transport and logistics and international trade, through to retail, insurance, marine, health, education, manufacturing, public sector and banking and financial services.

Job role: Executive Assistant (18 month Fixed Term Contract)

Hours: Monday to Friday, 09:00 - 17:00 (35 hours per week)

Happy to talk flexible working

Hill Dickinson are proud to be named as a Top Ten Employer for Working Families 2024 and so, we are happy to consider flexible working opportunities to help you balance your work and home life.

Team: Operations

Location: Liverpool

Benefits: At Hill Dickinson we understand that incentives go far beyond a good salary, so we have created a comprehensive benefits package tailored around our people.

Here Are Some Examples Of What We Offer:

• Annual leave starting at 25 days
• Birthday privilege day and Christmas shutdown
• Holiday buy, sell and carryover scheme
• 2 charity volunteering or pro bono days
• Optional private medical insurance via BUPA
• Annual fitness allowance
• Flexible pension scheme
• ISA saving scheme and independent financial advice
• Electric or hybrid vehicle lease scheme
• Medicash
• EAP with access to counselling
• Enhanced family leave policies
• Access to 10 days fully subsidised emergency or back-up care per year
• Life assurance
• Group income protection
• Annual travel season ticket loan
• Hybrid working and dress for your day policy
• Bespoke training and development opportunities
• Financial contribution towards home working equipment

Role Overview:

Introduction to the role: We are looking for an Executive Assistant to join the Partnership Secretariat Team in Liverpool. This is an exciting opportunity to provide high level support to the management team to ensure it functions efficiently and in a manner which meets its objectives and the ongoing needs of the firm. Reporting to the Partnership Secretary, the Executive Assistant will be responsible for preparation of reports, minute taking, event planning, ensuring that all administrative processes work effectively, as well as the potential for project support.

Key Responsibilities:

• To provide Executive support services to the management team, including proactively managing diaries, collating all relevant paperwork, preparation of reports and agendas and prioritising incoming correspondence
• Arranging travel, visas, and accommodation, ensuring that policy guidelines are adhered to
• Dealing with monthly expense claims
• Meeting and greeting visitors at all levels of seniority
• Screening telephone calls (enquiries and requests) and handling them when appropriate
• Assisting with the organisation of the AGM and attending the same
• Devising and maintaining office systems including filing and data management and stationery supplies
• Dealing with incoming mail and responding where appropriate
• Ensuring appropriate systems and processes are developed and maintained to support effective and efficient day to day running of the management team
• E-mail monitoring
• Minute taking
• Ensuring Companies House and all internal registers are kept up to date
• Assist the Finance Director with the administration of Partners Capital, current account statements and drawings illustrations
• Providing cover for other team members where necessary

What Are We Looking For:

Important criteria:

• Proficient in IT including Word, Excel, Outlook
• Excellent organisational and interpersonal skills
• Proficient in diary management
• Ability to produce accurate and well-presented written communications
• Ability to demonstrate excellent communication skills
• Ability to work under pressure and prioritise tasks as well as communicating prioritisation with colleagues
• Proven experience working in a professional service environment
• An understanding of confidential issues and use of discretion
• Risk aware
• Ability to collaborate with the team and willing to contribute ideas / solutions to team issues
• Actively seek solutions to problems before being asked or directed
• Responsive to changing environments
• The successful candidate must have a flexible approach to work as there may be a requirement to travel and work outside contracted hours

If you don't meet all of the criteria above but feel that you could add real value to Hill Dickinson, we encourage you to apply and if successful, we can help you develop along the way.

Equality, Diversity and Inclusion:

Hill Dickinson is committed to providing fairness and equal opportunity for all regardless of age, gender, gender identity, ethnic origin, disability, sexual orientation, marital or transgender status, nationality, religion or belief.

We understand that our power as a firm comes from empowering our people and that it is only by encouraging and enabling individuals to be themselves at work that we can truly benefit from their rich and varied strengths.

Hill Dickinson is an equal opportunities employer. All applications received by the firm will be considered based on their merit alone and we welcome applications from all suitably qualified individuals regardless of background and from all routes to qualification, with both the SRA and CILEx.

Disability Support:

We are a Disability Confident employer, which means if there is anything that we can do to make your visit easier, so you are able to perform at your best, please let us know. You can contact the HR team at hrteam@hilldickinson.com should you require any adjustments to the application or interview process.

Values:

Trust - Respect - Innovation - Collaboration

At Hill Dickinson, we welcome applications from individuals that are looking to return to the law as well as all routes to qualification, with both the SRA and CILEx.

All successful candidates will be subject to our standard pre-employment screening, including a basic criminal record check via Disclosure and Barring Service. Any offer of employment made is conditional upon completion of all checks.

Due to the high response levels we receive for some vacancies, we may expire any of them prior to the advertised closing date and advise you to submit your application as soon as possible.