EA to Senior Director: Diary, Travel, Strategy

National Museums; Greater London; Hybrid; GBP 48,000 - 62,000; Full time

Job summary

Tate is seeking an Executive Assistant to the Deputy Director, Tate & Director of Tate Modern. The role involves complex diary management, handling contacts, travel logistics, and maintaining confidential communications across internal and external stakeholders.

You will prepare briefing papers, support project work, and coordinate with related offices to ensure cohesive support. Occasional evenings and weekends may be required.

Qualifications

• Extensive experience managing the diary, correspondence and travel of a senior leader.
• Experience supporting a senior leader in delivering complex multifaceted projects.
• Outstanding organisation and administration skills with meticulous attention to detail.
• Excellent communication skills, with internal/external stakeholders from diverse backgrounds.

Responsibilities

• Manage the Deputy Director's diary and schedule internal/external meetings with multi-stakeholders.
• Handle calls, emails and invites; prioritise and respond with daily updates.
• Provide a confidential, informed first point of contact for internal/external stakeholders.
• Maintain electronic filing and reporting to support the Deputy Director.
• Organise international and national travel, book transport and accommodation; arrange visas.
• Prepare briefing information and ensure meetings have clear objectives and attendees.
• Prepare agendas, take minutes, maintain action trackers and follow up.
• Support research, writing copies and drafting presentations for projects.
• Develop relationships with external contacts including government representatives and Trustees.
• Foster a collaborative network across Tate and provide cover for EA to the Director when needed.
• Coordinate with related roles to ensure cohesive support and maintain confidentiality.
• Occasional evening and weekend work as required.

Skills

Diary management

Travel coordination

Communication skills

Speech writing

Project coordination

Budget & expenses

Job description

Tate is seeking an Executive Assistant to the Deputy Director, Tate & Director of Tate Modern. The role involves complex diary management, handling contacts, travel logistics, and maintaining confidential communications across internal and external stakeholders.

You will prepare briefing papers, support project work, and coordinate with related offices to ensure cohesive support. Occasional evenings and weekends may be required.