EA to Managing Director, Creative Director, Head of Production, Director of Programmes

Dorling Kindersley Limited; City Of London; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

A prestigious production company is seeking an Executive Assistant to support their senior leadership team in London. This dynamic role requires strong organizational and communication skills, as well as a proactive approach to managing complex schedules and travel arrangements. The ideal candidate thrives in a fast-paced environment and has experience as an EA. The position offers the flexibility of remote work on Fridays and requires attention to detail and discretion in handling sensitive information.

Qualifications

• Previous experience working as an Executive Assistant.
• Ability to manage complex itineraries and prioritize effectively.
• Strong knowledge of video conferencing tools.

Responsibilities

• Proactive diary management for senior leaders.
• Organizing travel and meetings for the management team.
• Updating production schedules and liaising with IT support.

Skills

Strong attention to detail

Excellent communication skills

Proactive mindset

Organizational skills

Multitasking

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Zoom

Teams

Job description

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EA to Managing Director, Creative Director, Head of Production, Director of Programmes

Role: EA

Reports to: Managing Director, Creative Director and Head of Production, Naked

Our purpose

Naked is a highly creative, exciting and future- facing production company. We produce some of the UK’s most well-loved and long-running programming brands (The Apprentice/Celebrity Apprentice, Grand Designs, Great British Railway journeys, The Rap Game UK) whilst also defining the next generation of content in the UK and US through a suite of newer series (Couple to Throuple, Charlie Cooper’s Myth Country, Buying London, We Fixed a train (W/T)) and many more.

The Role

This is a key role offering support to three Naked senior leaders. We’re looking for an enthusiastic and resourceful individual who thrives in a dynamic environment and has strong attention to detail, a proactive mindset, and experience of working as an EA previously. Office days are Mon-Thurs with Friday reserved for WFH.

Key responsibilities:

• Proactive diary management, whilst prioritising and resolving conflicting appointments for the Managing Director and Creative Director
• Booking all travel for the Management team when required (taxis, trains, hotels and flights etc)
• Arranging complex itineraries and meetings for business trips
• Setting up internal meetings, calls, virtual meetings (predominantly via Teams, over international time zones
• Collecting guests from reception and ensuring internal pitch meetings are catered for appropriately
• Organising external pitch meetings with Broadcaster / commissioners / Talent and ensuring all dates are in the main development calendar
• Other ad-hoc duties including but not limited to; meeting and greeting guests and talent, meeting room bookings, organising refreshments and couriers
• Provide additional support for the Head of Production / Director of Programmes as required
• Basic office management, ensuring the smooth running of the office whilst maintaining excellent relationships with colleagues and external suppliers
• Managing and ordering all stationery, post and office supplies
• Track the staffing holiday requests, updating the relevant calendars and systems
• Reconciling Expenses for MD / HOP / CD / DoP monthly credit card statements
• Responsible for collecting receipts & completing Purchase Orders to return to the finance team monthly
• Updating the Production Codes spreadsheet and Production Schedule monthly
• Liaising with the IT support team and building management when required, setting up all new starters and basic computer troubleshooting
• An understanding that confidentiality is key as working in an environment that regularly deals with highly confidential and sensitive information
• Assisting in the start-up of productions
• File set up
• IT new starter requests
• Laptop requests
• Administrative tasks until the Production Sec / Co-ordinators come on board.
• Ensuring that all LP/PM starting are sent the relevant documentation on Fremantle systems
• Communicating key information to the central departments; E.g.: Transmission and New Commissions
• Strong written and verbal communication skills
• Personable approach, organised and calm
• Ability to work using own initiative as well with others in a team
• Punctual in time keeping
• Flexible and ‘can do’ approach to tasks with the ability to multitask and prioritize effectively
• A strong knowledge of computer skills, including Microsoft Word, Power Point and Excel – experience with MAC also useful
• Excellent knowledge of video conferencing, Zoom/Teams calls
• Basic production knowledge is an advantage

About Fremantle and Naked

Fremantle UK is the British production arm of global entertainment group Fremantle.

Made up of a number of scripted and non-scripted labels, each with its own creative signature, that produce best-in-class programming for all the main UK television networks and many global streaming platforms. Naked is part of this group and produces exciting Unscripted shows for all major broadcasters including the BBC, C4, ITV, Netflix, Amazon and WBD.

Content spans a wide range of genres from dramas and sitcoms through to game shows, talent shows and panel shows to lifestyle, documentary and reality.

Fremantle UK is home to some of the UK’s best known, best loved, and most talked about TV brands including Britain’s Got Talent, Planet Sex with Cara Delevingne, Q.I.,Too Hot To Handle, The Apprentice, Grand Designs, Escape to the Country, Great Railway Journeys, Eating with My Ex, The Rap Game, and many more.

Our Diversity, Equity and Inclusion Statement

We aspire to tell stories that connect people around the world. We believe our shows should reflect and celebrate the world we live in, and we want to create irresistible entertainment and engage with our audience. To achieve this, we must have people from all backgrounds and cultures working in our teams and on our shows, and we will commit to creating opportunities for talent by being inclusive in all that we do.

Fremantle is one of the world’s largest and most successful creators, producers and distributors of Entertainment, Drama & Film and Documentaries. Operating in 26 territories we are a proudly independent group of content creators. We produce and deliver high-quality multi-genre IP including some of the biggest entertainment formats, most watched international dramas, award winning films and hard-hitting documentaries, amplifying local stories on a global scale.

From Too Hot To Handle to Mosquito Coast,Game of TalentstoThe Hand of God,Farmer Wants A Wife to ‘Got Talent’, Family Feud to My Brilliant Friend and The Investigation to Arctic Drift, our focus is simple – we create and deliver irresistible entertainment.

We are also a world leader in digital and branded entertainment with more than 480 million fans across 1,600 social channels and over 40 billion views per year across all platforms.

Fremantle is part of RTL Group , a global leader across broadcast, content and digital, itself a division of the international media giant Bertelsmann .

Date: 1 Aug 2025

Location:

London, LND, GB, W1T 1AL

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