EA to Group Head of HR

Aldrich & Company Limited; London; On-site; GBP 58,000 - 70,000; Full time

Job summary

A leading financial services firm in the City of London seeks an experienced Executive Assistant to support the Group Head of HR. This challenging role requires excellent judgment, communication skills, and a proactive approach. Duties include managing communications, scheduling, and maintaining stakeholder relationships. Candidates should have a strong EA background in Professional or Financial Services, with proficiency in MS Office and exemplary attention to detail.

Qualifications

• Experience as an EA, gained from a Professional/Financial Services firm.
• Superb attention to detail.
• Innate understanding of urgency.
• Resourceful and clear-sighted approach.
• Utmost discretion.
• Strong MS Office skills.
• Impeccable written English.

Responsibilities

• Acting as primary point of contact for all incoming communications to the office.
• Prioritising extremely busy agendas, managing travel, scheduling meetings across multiple time zones.
• Building and maintaining professional relationships with internal and external stakeholders.
• Handling confidential meeting documents and information with complete discretion.
• Drafting correspondence and producing reports and PowerPoint presentations.
• Arranging complex global meeting schedules.
• Scheduling training events from start to finish.
• Coordinating logistics for annual HR offsites.
• Managing invoices and expenses.
• Participating in weekly HR team meetings.
• Working on HR related special projects.
• Minuting meetings.

Skills

Attention to detail

Discretion

MS Office

Written English

Job description

EA to Group Head of HR

City of London, 3-4 days in the office

£58,000 + bonus + benefits

Ref: 927662

Are you a service-driven EA with excellent judgement and a natural and approachable manner?

Are you a successful communicator who can develop strong relationships at all levels?

Do you have an enquiring mind with strong emotional intelligence?

A leading financial services firm needs an outstanding EA to deliver the highest-level support to the Group Head of HR

The environment is deadline driven and it’s a very busy time of year – are you ready to hit the ground running in this challenging but rewarding role?

What you’ll be doing day to day:

• Acting as primary point of contact for all incoming communications to the office
• Prioritising extremely busy agendas, managing travel, scheduling meetings across multiple time zones
• Building and maintaining professional relationships with internal and external stakeholders
• Handling confidential meeting documents and information with complete discretion
• Drafting correspondence and producing reports and PowerPoint presentations
• Arranging complex global meeting schedules
• Scheduling training events from start to finish
• Coordinating logistics for annual HR offsites
• Managing invoices and expenses
• Participating in weekly HR team meetings
• Working on HR related special projects
• Minuting meetings

The skills you’ll need to bring:

• Experience as an EA, gained from a Professional/Financial Services firm
• Superb attention to detail
• Innate understanding of urgency
• A resourceful and clear-sighted approach
• Utmost discretion
• Strong MS Office skills
• Impeccable written English