EA to Global C-suite Exec

Marcilly Recruitment; Greater London; On-site; GBP 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a dedicated Executive Assistant to support a Global C-suite Executive in London. This role demands fluency in both Italian and English, alongside exceptional organizational skills to manage complex schedules and high-pressure tasks. The successful candidate will thrive in a dynamic environment, collaborating with a global team while ensuring the utmost discretion and professionalism. This is a unique opportunity to contribute significantly to a high-profile role, offering a rewarding career path with potential for growth and development. If you are a proactive problem-solver with a strong work ethic, this position is perfect for you.

Benefits

Bonus

Healthcare

Pension

25 days holiday (up to 30 days for service)

Brand discounts

Qualifications

• Strong experience supporting a Senior Director or C-suite member.
• Ability to manage complex travel itineraries and meetings.

Responsibilities

• Manage high-level inbox and coordinate complex global calendars.
• Act as a gatekeeper for the Global C-suite Exec and manage time efficiently.
• Maintain accurate contact lists and manage multiple projects.

Skills

Fluent Italian

Fluent English

Attention to detail

Time management

Problem-solving

Interpersonal skills

Education

Degree level education

Tools

MS Office (Excel, Word, PowerPoint, Email)

Job description

EA to Global C-suite Exec Job Description

Marcilly Recruitment is working with a globally renowned brand to recruit a high-calibre EA to Global C-suite Exec based in London. They are looking for a hardworking, highly efficient and meticulous EA who has the ability to work at a very high-level for a leading principal in their field. You will also work closely with the UHNW family office and other global assistants.

The successful EA to Global C-suite Exec must speak fluent Italian and English.

Salary: £60,000 - £80,000

Benefits: bonus; healthcare; pension; 25 days holiday (up to 30 days for service) + brand discounts

Hours: 09:00 – 17:30 Monday to Friday in the office – there will need to be flexibility out of hours

Location: Mayfair, London

Start date: ideally ASAP but happy to wait a notice period

Once that relationship and trust has been established with the principal, this will be a true right-hand EA role. They are looking for a highly efficient EA to Global C-suite Exec who can manage an incredibly varied workload and work across all of the principal’s different projects and day to day demands. It is a very demanding role that requires a lot of dedication, but it will be hugely rewarding, meaty and interesting.

This is a fantastic opportunity to work in a career defining role at such a high level. However, it will require a lot of dedication and flexibility out of hours to meet the demands of working in a global, UHNW role.

The successful EA to Global C-suite Exec will be part of a great team in London and support network globally. You must be able to work with other assistants in other global offices. They are seeking a strong team player who can work well with other assistants to achieve the same end goal.

EA to Global C-suite Exec Key Responsibilities

1. High level inbox management, flagging, filing and responding to emails on their behalf when approved to do so. The principal’s inbox receives hundreds of emails a day, so the ability to determine what is and isn’t important and keep the inbox clear.
2. Coordinate complex calendar, travel (private charter), and meetings on a global level. The principal is constantly travelling, being in different continents each week. Their diary is always back-to-back and constantly changing. The successful EA to Global C-suite Exec must be able to prioritise effectively and understand the principal’s priorities.
3. Act as a gatekeeper to the global C-suite Exec and manage their time as effectively as possible to ensure maximum efficiency.
4. Managing board papers and meeting packs.
5. Prioritise conflicting needs and handle matters expeditiously.
6. Proactively keep on top of the principal’s projects and workflows. The successful EA to Global C-suite Exec must be good at forming relationships with internal and external stakeholders, liaising, coordinating and chasing others on project/workflow progress and action points.
7. The ability to meet strict deadlines and keep the principal informed of progress.
8. Maintain highly accurate contact list and database which needs to be updated regularly.
9. Manage multiple projects as assigned by the Global C-suite Exec.
10. Work closely with the EAs of other senior leaders across the Group and the family office.
11. Financial management and strict record keeping.
12. High level relationship management with high-profile internal and external stakeholders. The ability to work within a global team, adapting to different working styles.
13. Managing communications on behalf of the principal, writing drafts for proof etc.

EA to Global C-suite Exec Specification

1. Ideally educated to degree level.
2. Fluent Italian and English at a business level – written, spoken and reading (must be bilingual).
3. Strong experience supporting a Senior Director or C-suite member in a company with a global outlook or presence.
4. Understanding how to approach and work closely with Senior Directors and their EAs.
5. Experience of organising complex travel itineraries and meetings.
6. Strong levels of attention to detail at all times.
7. Ensuring high standards are always maintained in high-pressured working environments.
8. Ability to work to competing deadlines and prioritise effectively.
9. Experience of working with a global team/clients.
10. Excellent organisational skills and the ability to multitask.
11. Effective problem-solving skills.
12. Impeccable time management.
13. Self-motivated, committed and able to work well independently and as part of a team.
14. Strong work ethic, with a flexible and dedicated approach.
15. Exemplary interpersonal skills and the ability to form relationships at a high level.
16. Trustworthy and discreet as you will be privy to a lot of sensitive information.
17. Able to adapt quickly to changes in a calm and unflustered way.
18. Advanced knowledge with MS Office (Excel, Word, PowerPoint, E-mail).

There may be occasional international travel to meet the requirements of the role.

Marcilly Recruitment is a boutique, London and Dubai based recruitment firm specialising in business and private administrative support in the UK, Europe and Middle East.

Unfortunately, due to the sheer volume of applications we receive, we are unable to respond to each one individually. Therefore, if you have not heard from us within five working days then sadly your application has been unsuccessful.