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EA to Gallery Owner

JR United Kingdom

London

On-site

GBP 35,000 - 55,000

Full time

13 days ago

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Job summary

A renowned bluechip gallery in London is seeking an organised and proactive Executive Assistant to support the Gallery Owner. This pivotal role involves high-level administrative support, event coordination, and managing communications, ensuring smooth gallery operations while engaging with high-profile clients.

Qualifications

  • Minimum of 5 years’ experience as an executive assistant in a high-end art gallery.
  • Exceptional organisational skills and ability to multitask.
  • Strong written and verbal communication skills.

Responsibilities

  • Provide high-level administrative assistance to the Gallery Owner.
  • Organise gallery exhibitions and manage VIP client relations.
  • Assist with financial administration and office management.

Skills

Organisational Skills
Communication Skills
Discretion
Interpersonal Skills

Tools

Microsoft Office Suite
CRM Systems
Office Management Software

Job description

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At Alchemy we are seeking an organised and proactive Executive Assistant to support the Gallery Owner at a renowned bluechip gallery in London. This is a pivotal role that involves providing exceptional administrative support, managing a variety of tasks, and ensuring smooth operations of the gallery.

Key Responsibilities:

  • Provide high-level administrative assistance to the Gallery Owner, including calendar management, scheduling meetings, and prioritising tasks.
  • Coordinate travel arrangements, including booking flights, accommodation, and organising itineraries for the Gallery Owner, artists, and VIP clients.
  • Manage all communications on behalf of the Gallery Owner, including email, phone calls, and correspondence, ensuring timely responses and maintaining confidentiality.
  • Organise gallery exhibitions, private viewings, and special events, liaising with clients, artists, and external suppliers.
  • Assist with art sales management, tracking inventory, and preparing related documentation.
  • Prepare reports, presentations, and materials for meetings with clients, collectors, and other stakeholders.
  • Serve as a liaison between the Gallery Owner and the gallery team, ensuring clear and effective communication.
  • Conduct research on potential clients, artists, and art market trends to support gallery strategies and operations.
  • Manage VIP client relations, ensuring a personalised experience for collectors, curators, and investors.
  • Oversee day-to-day office management, including handling administrative tasks, maintaining gallery files, and organising office supplies.
  • Assist with financial administration, including invoicing, budget tracking, and liaising with accounting teams.

Skills & Qualifications:

  • Minimum of 5 years’ experience as an executive assistant, preferably in a high-end art gallery, museum, or similar environment.
  • Exceptional organisational skills and the ability to multitask and manage competing priorities.
  • Strong written and verbal communication skills.
  • Proficient in Microsoft Office Suite and office management software.
  • Experience with CRM systems, databases, and scheduling tools.
  • High level of discretion and confidentiality when handling sensitive information.
  • A genuine passion for the arts, with an understanding of the gallery’s exhibitions and artists.
  • Ability to work independently, take initiative, and approach problems with creative solutions.
  • Strong interpersonal skills with the ability to engage with high-net-worth clients and stakeholders.
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