EA to Director/Owner

TN United Kingdom; London; Hybrid; GBP 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated Executive Assistant to provide exceptional support to a high-net-worth individual and their family. This role involves a blend of personal and business responsibilities, including diary management, correspondence, and planning family holidays. The ideal candidate will have over five years of experience in a similar role, showcasing professionalism and emotional intelligence. Join a positive working environment with a close-knit team that values resourcefulness and flexibility. This is a unique opportunity to make a meaningful impact while working in a dynamic and supportive setting.

Qualifications

• 5+ years of experience as a private and business PA/EA supporting HNWI.
• Professional, resourceful, and proactive with high emotional intelligence.

Responsibilities

• Manage diary, appointments, and meetings for the Director.
• Draft correspondence and manage inbox for the Director.
• Organize family holidays and manage household matters.

Skills

Diary Management

Correspondence Management

Event Planning

Emotional Intelligence

Autonomy

Flexibility

Job description

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C&C Search is currently recruiting an Executive Assistant to join a well-established real estate firm based in North West London. The Executive Assistant will provide a high level of private (60%) and business (40%) support to the Director/Owner and family.

You must have previous experience supporting a HNWI/senior executive in both private and business capacities.

All about the role and company I would be working for!

Position: Private and Business EA

Hybrid setup: 5 days in the office - please note this is not a 24/7 role; there will only be very occasional contact outside of working hours.

Hours: Monday to Friday, 9am-5.30pm

What they do: Real estate / Investment

Size of company: Mid-sized

Company culture and what makes them great to work for: A positive working environment with a close-knit team, supporting a friendly and well-respected individual.

Key responsibilities for this private and business EA position:

1. Diary management, organizing appointments and meetings, making necessary preparations
2. Drafting, preparing, distributing, and following up on correspondence, including dictation, inbox management, and drafting emails on behalf of the Director
3. Acting as a first point of contact for those approaching the Director, responding and redirecting inquiries as appropriate
4. Drafting offer letters, preparing research, organizing non-disclosure documents, and managing payments and contracts for signing
5. Organizing family holidays, booking private flights and transport (sometimes including a large group of guests)
6. Managing overseas holiday homes, including paying bills, ensuring deliveries are received, and maintenance is completed prior to visits. Liaising with staff on the private yacht to ensure all preparations and special requests are made before the family's arrival
7. Dealing with household matters and personal tasks, including sourcing and purchasing presents, booking appointments/restaurants, paying bills (UK and US), organizing household insurance, and liaising with household staff
8. Setting up and maintaining electronic and paper filing systems, improving them as necessary
9. Assisting the other two owners' PAs when required (usually during their absence)
10. Other tasks include getting lunch and coffee daily, setting up meeting rooms, and making tea for the Director

Background and experience required:

Must have 5+ years of experience working as a private and business PA/EA supporting a HNWI and their family.

Ideal candidates will be professional, resourceful, diligent, proactive, and flexible. High emotional intelligence, always thinking 10 steps ahead, able to work autonomously and as part of a team.

Who is managing client and candidate applications for this position?

Émer McCarthy - Senior Talent Associate - lover of dark chocolate, rom-coms, and spa days!

For this role, C&C Search is acting as an employment agency.

At C&C Search, diversity, equity, and inclusion are at the core of who we are and how we operate. Our commitment to these values is unwavering across all our recruitment work, training, and development programs. C&C Search fosters a culture of inclusion and belonging and is committed to creating a fairer society by partnering with clients who also value diversity. We work with companies that reflect our communities, where people can bring their authentic selves to work. We believe that diverse perspectives lead to better ideas, businesses, and societies. While much work remains, together we can achieve equality for all.

C&C Search is acting as an Employment Agency regarding this vacancy.