EA to Director

Harmony Talent Limited; Glasgow; Remote; GBP 30,000 - 35,000; Full time

Job summary

A leading company in Glasgow is seeking an Executive Assistant to support their Managing Director. This role requires exceptional organizational skills, discretion, and reliability, ensuring smooth day-to-day operations. The successful candidate will thrive in a remote setting, contributing to the growth of the business by managing essential tasks and logistics.

Benefits

Flexibility in work schedule

Autonomy to manage tasks

Qualifications

• Meticulous and reliable in task execution.
• Proactive with excellent follow-through.
• Ability to maintain confidentiality and trust.

Responsibilities

• Manage emails and calendar for the Managing Director.
• Book travel and accommodations, organize team events.
• Liaise with accountants on payroll and expenses.

Skills

Attention to detail

Reliability

Proactivity

Discretion

Organization

Job description

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Remote (Scotland-based, ideally Glasgow)
Full-time | £30,000–£35,000 DOE

We’re a fast-growing business working across sectors like manufacturing, engineering, and construction – combining innovation, strategy, and partnership to help our clients grow. Our Managing Director is at the heart of it all – driving relationships, direction, and results.

That’s where you come in.

This Executive Assistant role is fundamental to keeping things moving. You’ll be the anchor behind the scenes – making sure the day-to-day runs smoothly so the Managing Director can stay focused on the work that drives the business forward. This is a role for someone who thrives on being deeply trusted, discreet, and always one step ahead.

What you’ll be doing:

Managing emails and calendar, with daily check-ins to stay aligned

Booking travel and accommodation, arranging quarterly team events, and keeping logistics tight

Liaising with accountants on payroll, expenses, and payment queries

Pulling reports and numbers from Salesforce

Handling admin tasks with focus and care, always anticipating what’s needed next

Being a steady, reliable presence who helps create space and time for what matters

The kind of person who’ll thrive in this role:

You’re meticulous, reliable, and quietly take ownership without needing to be asked

You’re proactive and persistent – the kind of person who gently chases, always follows through, and takes pride in staying on top of the detail

You understand how to work with discretion and trust – you're someone who protects time, space, and privacy

You like to work independently and naturally take the lead on getting things sorted

You’re approachable, thoughtful, and calm under pressure

You genuinely enjoy supporting others and making things flow better

A few things to know:

This is a remote role in Scotland, but ideally you’re based in or near Glasgow for occasional in-person meetings

Attention to detail matters here – you’ll be trusted with important, sensitive tasks

You’ll have autonomy and flexibility, with space to work in the way that suits you best

If you're someone who finds satisfaction in creating order, staying ahead of the game, and being the person others can count on – we’d love to hear from you.

To apply, send us your CV and a short note telling us what makes this the right fit for you.