EA to Dean and Director of Operations

UK Dementia Research Institute; London; On-site; GBP 43,000 - 52,000; Full time

Job summary

The UK Dementia Research Institute seeks a high-level executive support role for the Dean and DOO within its busy Faculty of Medical Sciences. The role demands excellent organizational skills, adaptability, and effective communication to manage strategic priorities and support various stakeholders. In addition to competitive remuneration, the successful applicant benefits from generous leave, a defined pension scheme, and a commitment to workplace diversity.

Benefits

41 Days holiday (including 27 days annual leave)

Defined benefit pension scheme

Cycle to work scheme

On-site gym

Enhanced maternity and paternity pay

Employee assistance programme

Discounted medical insurance

Qualifications

• Experience in providing executive support at a high level.
• Ability to manage time effectively and prioritize strategic issues.
• Mentoring and guiding office members.

Responsibilities

• Provide high-level executive support to the Dean and DOO.
• Manage office procedures and serve as the main point of contact.
• Mentor office members and direct their work effectively.

Skills

Organization

Communication

Attention to detail

Adaptability

Job description

The Faculty of Medical Sciences (FMS) is the most clinically facing Faculty at UCL and is at the forefront of innovation and research in the medical sciences. Our mission is to target and address the unmet health needs which negatively impact individuals and societies worldwide. We are dedicated to ensuring our innovative research translates into real-world solutions that improve lives, ranging from tackling the health risks linked to obesity to improving therapies for cancer patients. Our research scientists and academic clinicians provide our students with the highest quality of education and training to inspire the next generation of exceptional scientists, clinicians, and global leaders. There are more than 4,000 students and 1,459 members of staff in the Faculty.

About the Role

This will be a busy role, in a fast-paced environment, and the post holder will be expected to be adaptable, quickly assimilate information, and to establish their own support networks across UCL. An excellent eye for detail, superb organisation skills and the ability to communicate effectively are a must.

• The post is graded at GRADE 7, the annual salary for which ranges from £43,374 to £51,860 (including London Allowance).
• This is a full-time permanent role.

Application process:

• A full job description and person specification can be accessed at the bottom of this page.
• Please use the personal statement section to explain how you meet each essential and desirable criteria outlined in the person specification.
• The advert will close on 29 June 2025 at 23 :59 GMT/BST, however we may close the advert early if we receive a high volume of applications.
• Interview Date(s) are scheduled for: 16 July 2025
• If you have any queries about the role, please contact Natalie Berry at [e-mail]
• If you need reasonable adjustments or a more accessible format to apply for this job online or have any queries about the application process, please contact [e-mail]

About You

To provide high level executive support to the Dean and DOO, directing and managing their time in the most effective and efficient manner, ensuring that the most pressing and strategic issues are prioritised.

To take a leading role in the management of the office; mentoring and guiding members as necessary and ensuring office procedures are recorded and kept up to date. In addition, the role holder will be a first point of contact for a variety of staff, students, visitors, and team, and will apply their knowledge of UCL to respond to queries and support activities.

What We Offer

As well as the exciting opportunities this role presents, we also offer some great benefits some of which are below:

• 41 Days holiday (including 27 days annual leave 8 bank holiday and 6 closure days)
• Defined benefit career average revalued earnings pension scheme (CARE)
• Cycle to work scheme and season ticket loan
• On-site gym
• Enhanced maternity, paternity and adoption pay
• Employee assistance programme: Staff Support Service
• Discounted medical insurance

The full range of staff benefits can be found here

Our Commitment to Equality, Diversity and Inclusion

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong.

We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women.

You can read more about our commitment to Equality, Diversity and Inclusion here

Attached documents are available under links. Clicking a document link will initialize its download.