EA to Creative MD within Entertainment

Roberta Grade Recruitment; London; On-site; GBP 40,000 - 60,000; Full time

Job summary

A leading Entertainment Management Consultancy is seeking an experienced Executive Assistant (EA) to support the CEO during an exciting growth phase. This pivotal role requires a proactive individual who can manage a dynamic schedule, liaison with various teams, and maintain discretion while ensuring maximum productivity. If you thrive in fast-paced environments and possess strong administrative skills, apply to join a company poised for ongoing success.

Qualifications

• Experience supporting executives in fast-paced, deal-driven environments.
• Ability to manage conflicting priorities and multiple time zones effectively.

Responsibilities

• Manage the CEO's calendar and emails, ensuring priorities are dynamically adjusted.
• Act as a liaison between the CEO and team, maintaining discretion due to sensitive information.
• Attend meetings, take minutes, and follow up on action items across teams.

Skills

Adaptability

Proactivity

Tact

Diplomacy

Discretion

Job description

Supporting the MD of an Entertainment Management Consultancy, we are recruiting an experienced EA who is accustomed to supporting a client-focused principal in a deal-driven environment. As the CEO's time is highly valuable, he needs an EA who can bring calm and order to his busy schedule. The company is experiencing an exciting growth phase, and this EA will assist the MD in taking the company to its next stage of development.

The MD operates in a fast-paced environment where plans and priorities frequently change. Therefore, the ideal EA must adapt quickly, be proactive, and anticipate needs two steps ahead. Tact and diplomacy are essential, as the EA will need to maintain good relations with contacts, sometimes cancelling plans at short notice.

The EA will also act as a key liaison between the MD and the wider team, ensuring he is fully informed of each division's activities. Absolute discretion is required, especially as some of the MD's clients are in the public eye.

Main responsibilities include:

1. Attending meetings, taking minutes, and ensuring action points are followed up with relevant teams.
2. Effective diary management across multiple time zones, including scheduling and forward planning.
3. Managing the inbox, responding as necessary, and flagging urgent matters.
4. Prioritising the MD's workload in a dynamic environment.
5. Gatekeeping the MD's time to maximise productivity.
6. Processing and summarising information into concise segments to facilitate quick decision-making by the CEO.

A full job description will be provided upon application.