EA TO CONTEMPORARY ART GALLERY OWNER & MD

Rose Arts Ltd; City Of London; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading art gallery in London is searching for an organised and proactive Executive Assistant. This pivotal role involves acting as a key liaison between the Managing Director and the organisation, ensuring smooth coordination across all business areas. Ideal candidates will have over 5 years of experience in a similar role, exceptional communication skills, and a background in the creative industry.

Qualifications

• 5+ years of proven experience in an Executive Assistant role, preferably in the arts or gallery sector.
• Proven ability to work at a fast pace in dynamic environments, managing priorities effectively.
• Exceptional discretion, integrity, and communication skills.

Responsibilities

• Act as the initial contact for all matters relating to the Owner.
• Coordinate activities across Gallery departments while overseeing operational functions.
• Manage client support, events, and travel arrangements.
• Support research projects and artist liaison activities.

Skills

EA experience

High level communication skills

Exceptional attention to detail

Knowledge of the creative industry

Job description

International blue chip art Gallery, represents outstanding artists, is hiring for an organised discreet and proactive arts EA. Opportunity to work across all areas of this top tier gallery, in a strategic and administrative capacity. Pivotal role acting as key liaison between MD & wider organisation ensuring smooth coordination across all areas of the business.

Brief Outline:

Executive Support & Communication: Gatekeeper and initial contact for all matters relating to Owner internal and external

Operational Oversight & Coordination: Maintain a high-level view of all activity—across Gallery departments.

Client and Sales Support

Event & Travel Management

Research & Project Support: work across auctions, artists, and acquisition opportunities; set up bids and oversee ticketing and catalogue distribution.

Artist Management: Correspondence with artists; studio visits in collaboration with AL dept

Must have:

• EA; Arts preferably gallery 5 yrs plus solid, proven experience
• Effectively worked at fast pace in a dynamic setting, to change, prioritising demands, managing multiple problems.

Must have qualities:

• Exceptional attention to detail, discretion integrity and discretion.
• High level Communication skills, written and verbal
• Creative industry - art - credentials, knowledge. Must be well informed.
• Impeccable presentation, work ethic.

Please apply with CV or contact Rose arts on 07597124703 to discuss / full brief