EA to Chairman

TN United Kingdom; London; On-site; GBP 30,000 - 60,000; Full time

Job summary

An established industry player in digital advertising and marketing is seeking a dedicated Executive Assistant. This pivotal role involves supporting the Executive Chairman, ensuring seamless communication and coordination for events and meetings. With a focus on detail and discretion, you will manage logistics for speaking engagements, maintain the Social Engagement Tracker, and assist in various administrative tasks. The company offers a dynamic work environment with opportunities to contribute to exciting projects in the marketing sector. If you thrive in a fast-paced setting and are passionate about supporting leadership, this is the perfect opportunity for you.

Benefits

5 weeks of holidays

Pension Scheme

Vitality benefits

Qualifications

• Exceptional organisational skills and attention to detail are crucial.
• Strong communication and interpersonal abilities are required.

Responsibilities

• Facilitate communication with conference organisers for speaking opportunities.
• Handle logistics for speaking engagements and event attendance.
• Manage Investor Roadshows and coordinate results day activities.

Skills

Organisational Skills

Communication Skills

Interpersonal Abilities

Attention to Detail

Discretion

Event Coordination

Multi-tasking

Tools

Microsoft Office Suite

Google Sheets

Diary Management Software

Job description

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This organisation operates in the dynamic realm of digital advertising, marketing, and technology services, focusing on the rapidly expanding segment within the advertising and marketing industry.

Your new role

This role will be supporting the company's Executive Chairman in a personal and professional capacity. Due to the demands of the role, you will be expected to be available 2 weekends per month to provide support.

Your new company

This organisation operates in the dynamic realm of digital advertising, marketing, and technology services, focusing on the rapidly expanding segment within the advertising and marketing industry.

Responsibilities

1. Facilitate communication with conference organisers to arrange speaking opportunities.
2. Handle logistics related to speaking engagements and event attendance.
3. Collaborate internally with Marketing and Media teams to promote events and facilitate networking.
4. Regularly update the Master events tracker to secure future speaking opportunities based on the current year’s activities.
5. Manage Investor Roadshows with various financial institutions, including communication, calendar entries, and itinerary updates.
6. Coordinate Results day activities, including press arrangements.
7. Provide backup support for diary and meeting management.
8. Assist in scheduling virtual meetings, face-to-face meetings, interviews, podcasts, and investor meetings.
9. Contribute to arrangements and Annual Report preparations.
10. Maintain the Social Engagement Tracker using Powerscourt (Google Sheets) for accurate record-keeping.

What you'll need to succeed

1. Exceptional organisational skills and attention to detail.
2. Strong communication and interpersonal abilities.
3. Proficiency in Microsoft Office suite and Google Sheets.
4. Ability to manage multiple tasks and deadlines effectively.
5. Discretion and professionalism in handling confidential information.
6. Prior experience in event coordination or executive assistance roles.
7. Familiarity with financial or investor relations environments.
8. Knowledge of social media engagement tracking tools.
9. Previous experience with diary management and scheduling software.

What you'll get in return

1. Holidays: 5 weeks
2. Pension Scheme
3. Vitality benefits