EA to CEO/Founder of scaling geopolitical consultancy

Lavender Jones Recruitment; London; Hybrid; GBP 40,000 - 80,000; Full time

Job summary

An innovative consultancy firm seeks an experienced Executive Assistant to support a dynamic founder. This hybrid role offers the chance to work closely with UHNW clients, manage complex schedules, and coordinate international travel. Ideal candidates will possess high emotional intelligence, exceptional communication skills, and a proactive approach to problem-solving. Join a talented team that values high standards and attention to detail, while contributing to a growing business environment. If you thrive in a fast-paced setting and are eager to take on diverse responsibilities, this opportunity could be the perfect fit for you.

Qualifications

• Degree required with exceptional written and spoken English.
• Experience at CEO/founder level in finance or consultancy is appealing.

Responsibilities

• Manage complex diaries and schedule meetings for the Founder.
• Organise international travel itineraries and personal appointments.
• Handle inbox management and prioritise emails effectively.

Skills

Diary Management

Travel Coordination

Inbox Management

CRM Management

Research Skills

Communication Skills

Attention to Detail

Relationship Management

Education

Degree

Tools

CRM Systems

Job description

Our client is a dynamic, grounded and super smart founder of a small, successful and growing consultancy firm that helps boutique finance clients with the issues they face on a global geopolitical scale. The founder is looking for an experienced EA who has worked at CEO/founder level before and who has the aptitude to take on a lot more across the business and really grow with them. It’s a great opportunity for someone who has an interest in global current affairs and is looking for a meaty, high-level EA role. The founder wants someone with high EQ and IQ who recognises the nuances of working with UHNW clients yet can also thrive in the scrappy, somewhat unstructured environment of a scaling business. The team is made up of experienced members who are all experts in their field and whilst very lovely, they work to very high standards, and thus need someone similarly minded, who has exceptional attention to detail, who can pre-empt issues, think outside the box and who is a self-starter. Duties will include but are not limited to:

Business EA Tasks (80%):

• Complex diary management, including planning and scheduling meetings, managing time to best effect for the Founder
• Organising detailed multi stop international travel itineraries; flights, transfers, accommodation, visa etc
• Inbox management; prioritising and flagging relevant emails and drafting/responding where appropriate in a timely manner
• Acting as gatekeeper / point of contact for theFounder and being his eyes and ears
• Organising events - 2 per quarter
• Managing the CRM system
• Carrying out research on new clients and around client projects
• Helping to build and nurture relationships with key clients
• Sorting and managing all expenses/invoices
• Assisting with business administration
• Implementing administrative systems and processes
• Supporting with admin across internal operations: HR, facilities, travel budgets etc.

Private PA Tasks for Founder (20%)

• Booking personal appointments & personal travel
• Assisting with management of private property
• Handling household bills, car MOTs and services, property insurance renewals etc
• Being on top of important annual calendar dates (e.g. birthdays, anniversaries etc).
• Tracking all important documents, ensuring all is up to date (e.g. passport, driving licence, etc).

The right candidate will have a degree, must be mother tongue English and possess exceptional written and spoken communications skills. Experience working across a global remit is required and previous experience in finance, consultancy, a family office or a start-up is appealing. Candidates must have worked at CEO/founder level and show longevity in their roles. Given the business has a start up energy it’s important that the EA is happy and willing to take on tasks both big and small and get involved in all areas. Their offices are in Mayfair and this role is hybrid working.

Please note due to the high volume of applications we receive for each role we post; we are only able to respond to successful applicants.