EA to CEO & Board — Strategic, Confidential Support

Balfour Beatty plc; Potters Bar; Hybrid; GBP 40,000 - 60,000; Full time

Benefits offered by this job

Smart working up to 40% remote

25 days annual leave pro rata

Pension plan

Volunteering leave

Job summary

Connect Plus Services (CPS), part of Balfour Beatty, seeks an Executive Assistant to support the Chief Executive, the Board and SLT. The role focuses on governance coordination, diary management and confidential administration across the executive team.

You will prepare papers, minutes and reports for board meetings, organise travel, and maintain efficient filing and data integrity while supporting the wider team during busy periods.

Qualifications

• Experience providing EA/PA support to a CEO, MD or Senior Team.
• Highly organised with initiative and limited supervision.
• Discreet, confidential, and able to handle sensitive issues.

Responsibilities

• Devise and maintain efficient office administration processes for the CEO and SLT.
• Assist governance issues for Connect Plus Chair and Board members.
• Take minutes and issue board reports, agendas and minutes.
• Manage multi-diary schedules for the CEO and SLT.
• Prepare complex papers, presentations and reports for SLT meetings.
• Coordinate with stakeholders to ensure business meeting rhythm.
• Screen communications and respond on behalf of the CEO and SLT.
• Arrange and attend senior leadership meetings and events; collate action logs.
• Book UK travel and accommodation for the team; track expenses.
• Maintain secure filing systems and confidentiality.
• Support colleagues during peak periods and ad hoc projects.
• Run internal presentations and data reports.

Skills

Executive support

Diary management

Meeting coordination

Stakeholder management

Confidentiality

Communication

Attention to detail

Prioritization

Proactive approach

Tools

SharePoint

PowerPoint

Word

Excel

Job description

Connect Plus Services (CPS), part of Balfour Beatty, seeks an Executive Assistant to support the Chief Executive, the Board and SLT. The role focuses on governance coordination, diary management and confidential administration across the executive team.

You will prepare papers, minutes and reports for board meetings, organise travel, and maintain efficient filing and data integrity while supporting the wider team during busy periods.