EA To CEO

Key Recruitment Limited; England; Hybrid; GBP 33,000 - 40,000; Full time

Job summary

A dedicated charity organization in Portsmouth seeks an experienced Executive Assistant to the CEO, providing high-level administrative support while managing diverse responsibilities. Candidates must have strong organisational and communication skills. This permanent, hybrid position offers a salary between £33,000 and £40,000, alongside generous benefits including 30 days holiday and a non-contributory pension scheme.

Benefits

Free on-site parking

30 days holiday plus Bank Holidays

Employee Assistance Programme

7% Non-contributory Pension Scheme

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Ability to manage competing demands effectively.
• Strong written and verbal communication abilities.

Responsibilities

• Manage the CEO's calendar and appointments.
• Prepare and edit correspondence and reports.
• Act as the first point of contact for stakeholders.
• Coordinate board and trustee meetings.

Skills

Organisational skills

Discretion

Communication skills

Time-management

IT skills

Tools

Microsoft Office Suite

Virtual meeting platforms

Job description

Overview

EA to CEO – Portsmouth – Permanent, Hybrid working – £33,000 to £40,000

About Us: My client is a dedicated charity supporting Navy personnel, veterans, and their families. They are committed to providing practical, emotional, and community support to those who have served at sea. The team is passionate, collaborative, and driven by the mission to make a meaningful difference in the lives of our beneficiaries.

Role Overview

The Executive Assistant (EA) will provide high-level administrative and operational support to the CEO, ensuring the smooth running of their office and enabling them to focus on strategic priorities. This role requires exceptional organisational skills, discretion, and the ability to manage a diverse workload in a fast-paced charity environment.

Key Responsibilities

• Manage the CEO's calendar, scheduling meetings, calls, and travel arrangements.
• Prepare, review, and edit correspondence, reports, presentations, and briefing materials.
• Act as the first point of contact for internal and external stakeholders, including Navy personnel, partner organisations, and donors.
• Coordinate board and trustee meetings, including agenda preparation, minute-taking, and follow-ups.
• Support the CEO in managing key projects and initiatives, ensuring deadlines are met.
• Handle confidential information with the highest degree of discretion and professionalism.
• Assist with event planning and coordination for charity initiatives, fundraisers, and stakeholder engagements.
• Liaise with staff across departments to ensure smooth communication and operational efficiency.

Person Specification

• Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior leadership.
• Strong organisational and time-management skills, with the ability to prioritise competing demands.
• Excellent written and verbal communication skills.
• High level of discretion and integrity when handling confidential matters.
• Strong IT skills, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms.
• Ability to work independently and collaboratively within a team.
• Knowledge of the charity sector and/or military community is desirable but not essential.

Benefits

• Free on-site parking
• 30 days holiday plus Bank Holidays
• BHN Extras Discounts and Cycle to Work Scheme
• Free Access to Fitness Centre
• 7% Non-contributory Pension Scheme (after 3 months qualifying service)
• Employee Assistance Programme to give you confidential support 24 hours a day

Apply now or call Lynsey at Key Recruitment for more information